Accounting College Aide

City of New York; Manhattan (KS); Hybrid; USD 25,000 - 34,000; Part time

Job summary

The City of New York invites applicants for an Accounting College Aide to support the Banking Unit in reconciling check reissues and EFT payments. The role emphasizes accurate data entry, payment tracking, and discrepancy resolution, with collaboration across teams at 55 Water Street, NY.

The position is designed for students balancing coursework with up to 21 hours weekly during the year and 35 hours during breaks, in a hybrid work setup.

Qualifications

• Currently pursuing a degree in Accounting, Business or a related field.
• Basic knowledge of accounting principles, banking operations, and reconciliation processes.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Strong organizational, follow-up, and time-management skills.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to learn financial and payment-processing systems.

Responsibilities

• Assist with reconciling check reissues and EFT payments across multiple systems.
• Track payment activity and follow up on outstanding or unresolved transactions.
• Research and assist in resolving payment discrepancies and reconciliation issues.
• Review payment records and supporting documentation for accuracy and completeness.
• Enter, update, and maintain payment and reconciliation information in applicable systems.
• Coordinate with Banking Unit staff and other relevant teams to obtain information needed to resolve discrepancies.
• Perform routine administrative tasks in support of the Banking Unit's processes.

Skills

Accounting principles

Banking operations

Reconciliation processes

Attention to detail

Organization & time management

Microsoft Excel

Microsoft Word

Microsoft Outlook

Independent work / teamwork

Education

Matriculation at an accredited college or graduate school (Assignment Level I)

Matriculation with IT focus (Assignment Level II)

Matriculation with IT focus (Assignment Level III)

Tools

Microsoft Office (Excel/Word/Outlook)

Job description

About TRS

Since 1917, the Teachers’ Retirement System of the City of New York (TRS) has helped secure the retirement futures of New York City educators. TRS administers the Qualified Pension Plan (QPP), a defined benefit plan, and the Tax-Deferred Annuity (TDA) Program, and provides retirement, disability, and death benefit services to members.

TRS is committed to a member-centered culture, grounded in operational excellence, service quality, accountability, and continuous improvement.

Position Summary

We are seeking an Accounting College Aide to provide essential support to our Banking Unit in managing the reconciliation payments across multiple systems. This position will assist with the accurate and timely reconciliation of check reissues and Electronic Funds Transfer (EFT) payments, as well as the tracking and resolution of payment discrepancies.

Key Responsibilities

• Assist with reconciling check reissues and EFT payments across multiple systems.
• Track payment activity and follow up on outstanding or unresolved transactions.
• Research and assist in resolving payment discrepancies and reconciliation issues.
• Review payment records and supporting documentation for accuracy and completeness.
• Enter, update, and maintain payment and reconciliation information in applicable systems.
• Coordinate with Banking Unit staff and other relevant teams to obtain information needed to resolve discrepancies.
• Perform routine administrative tasks in support of the Banking Unit's processes.

Additional Information

College Aides may work up to 21 hours per week during the academic year and up to 35 hours per week during school breaks. They follow a hybrid work schedule, with a minimum of one day per week working in the office at 55 Water Street, New York, NY 10041.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

• Currently pursuing a degree in Accounting, Business or a related field.
• Basic knowledge of accounting principles, banking operations, and reconciliation processes.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Strong organizational, follow-up, and time-management skills.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to learn financial and payment-processing systems and work effectively both independently and as part of a team.
• High level of integrity and professionalism when handling sensitive financial data.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.