Accounting Clerk II — Payroll, Accounts & Ledger

County of Santa Clara; San Jose (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

County of Santa Clara is seeking an Accounting Clerk to compile, verify, and summarize moderately complex accounting data across multiple sources. The role supports accounts payable/receivable, journal entries, and payroll processes under supervision.

Requirements include a high school diploma and 2 years of accounting clerical experience or 1 year at Account Clerk I level. Disaster Service Worker designation may apply; knowledge of general accounting principles and computer systems is essential.

Qualifications

• Knowledge of clerical accounting principles, terminology, and methods, including general bookkeeping procedures.
• Office practices and procedures, including accounting systems.
• Customer service principles, including effective communication and the handling of irate and distressed people.
• Common computer systems and applications.
• Business mathematics to perform calculations and create statistical reports.

Responsibilities

• Balances cash book figures.
• Corrects imbalance errors by initiating journal entries within strict guidelines.
• Assists in finding reasons for imbalances.
• May perform timekeeping functions and payroll-related tasks.
• Performs accounts payable functions and researches invoices against services and contracts.
• Performs accounts receivable functions and applies payments; maintains records.
• Manages department or division accounts and monies received.
• May orient new employees and answer procedural questions.
• Creates and maintains databases to track accounting functions and summarize activity data.
• Checks journal entry detail and deposit information for accuracy and balances discrepancies.
• Gathers statistical information on units of service or persons served.
• Verifies payments for compliance with laws, grant requirements, and county ordinances.
• Provides information on laws, regulations, and procedures related to fiscal processes.
• Disburses payments and prepares revenue distribution summaries.
• Operates accounting software and other computer systems; orients new users.

Skills

Clerical accounting

Office procedures

Customer service

Computer systems

Business mathematics

Education

High school diploma

Two years accounting clerical experience

Account Clerk I equivalent experience

Accounting units substitute for experience

Job description

County of Santa Clara is seeking an Accounting Clerk to compile, verify, and summarize moderately complex accounting data across multiple sources. The role supports accounts payable/receivable, journal entries, and payroll processes under supervision.

Requirements include a high school diploma and 2 years of accounting clerical experience or 1 year at Account Clerk I level. Disaster Service Worker designation may apply; knowledge of general accounting principles and computer systems is essential.