Accounting Specialist

The Town of West Hartford; West Hartford (CT); On-site; USD 62,000 - 76,000; Full time

Job summary

The Town of West Hartford is seeking an accounting/financial support professional to enhance department goals. You will manage and reconcile daily financial data, prepare reports, and monitor expenditures to aid budget administration. Strong math, data entry and accounting knowledge are essential.

Responsibilities include handling revenue deposits, supporting staff, and maintaining orderly filing systems, with potential coordination of subordinate clerical staff as needed.

Qualifications

• High school graduate with at least three years of related experience.
• Knowledge of basic accounting principles and financial controls.
• Ability to perform data entry and analyze financial information.
• Strong mathematical, analytical and organizational skills.

Responsibilities

• Provides and maintains financial information for departments.
• Maintains daily financial records and cash reconciliations.
• Responds to inquiries requiring research and explanation.
• Prepares reports, statements and schedules.
• Monitors expenditures and suggests budget adjustments.
• Develops filing and recordkeeping systems and may supervise staff.
• Deposits revenue and ensures financial controls.

Skills

Financial software proficiency

Mathematical skills

Data entry

Analytical skills

Accounting principles

Communication skills

Time management

Supervisory ability

Education

High school diploma

Job description

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Frontline Applicant Tracking - the Town of West Hartford

Closing Date: Salary Range:

November 4, 2026, at 11:59pm $61,516 76,206 per year*

*Salary subject to increase upon new contract implementation

Job Purpose

Provides financial and/or accounting administrative support to enhance the goals of a department, division, and/or program.

Work is performed in a business office setting with a high degree of independence and self-supervision. Manages and coordinates multiple priorities, adhering to established time frames. Has contact with employees, representatives of other Town departments, external auditors, State and Federal agencies, banking and financial advisors, vendors and the public. Occasionally may be required to work extended business hours.

Essential Job Functions

• Provides and obtains relevant financial information to and from other departments.
• Maintains daily accurate financial information, including cash reconciliations.
• Answers inquiries requiring research, interpretation and/or explanation.
• May assist on behalf of subordinate staff to resolve customer complaints.
• Independently issues correspondence.
• Investigates and resolves discrepancies of accounts to the departments, general public and/or vendors.
• Scans, files and organizes all incoming mail or materials in order of priority. Makes appropriate referrals.
• Monitors expenditures utilizing financial reports to ensure proper budget administration. May make recommendations for account utilization.
• Assists in developing office procedures, forms and reports.
• Collects, records and deposits revenue.
• Develops and maintains manual and automated filing and financial recordkeeping systems.
• Prepares various reports, statements, summaries and schedules.
• Reviews error information on accounting reports and takes appropriate action to resolve situation.
• Keeps supervisor informed of problems under their jurisdiction requiring special attention.
• Independently researches and resolves problems.
• Maintains proper accounting of special funds.
• Assists in implementing financial controls to ensure integrity of accounting systems.
• Secures checks and other payment documents related to program area.
• Performs complex calculations in the maintenance of accounts.
• May supervise and coordinates the activities of other clerical staff in the division. Activities include work assignment, training/development, performance, management, and recommendations for recruitment or selection.
• Researches, analyzes and completes special projects as assigned.
• Other duties as assigned

Knowledge, Skills, and Abilities:

• Proficient in computer utilization. Demonstrated ability to utilize departmental software.
• Possess strong mathematical and analytical skills.
• Detailed-oriented to keep financial information organized and accurate.
• Able to identify potential issues and patterns.
• Ability to perform data entry work.
• Knowledge of basic accounting principles.
• Ability to analyze accounting problems and determine appropriate corrective actions.
• Ability to independently prepare financial reports.
• Ability to develop and maintain a variety of filing and financial recordkeeping systems.
• Ability to effectively manage and supervise subordinate staff.
• Ability to coordinate work assignments and projects utilizing time management and delegation skills.
• Good communication skills to be able to gather accurate information from all stakeholders.
• Ability to learn and apply State laws and/or local ordinances.

Minimum Qualifications:

High school graduate plus minimum of three (3) years of related experience; or equivalent combination of education and/or experience.

METHOD OF SELECTION

Weight Passing Score

Oral Board Examination 100% 70%

The Town reserves the right to limit the number of qualified candidates invited to participate in each phase of the examination process. Candidates must achieve a passing score of 70% on the written examination and a score of 70% on the oral board examination in order to have their names placed on the Eligible List.

The above description is intended as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job. It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

It is the policy of the Town of West Hartford that discrimination in any way on the basisrace, color, religion, ethnicity, national origin, ancestry, sex, age, sexual orientation, genetic information, gender identity/expression, marital status, citizenship, veteran status, military/veteran status, political belief, criminal record, disability or any other protected status in accordance with the requirements and any exceptions under applicable state or federal law toward employees is strictly prohibited and will be not be tolerated.

The above description is intended as illustration of the various types of work that may be performed and are representative of those that must be met by an employee to successfully perform the essential functions of the job. It is intended as a guide for personnel actions and must not be taken as a complete itemization of all facets of any job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The Town of West Hartford provides reasonable accommodations to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation on the application or testing process, please contact the Human Resources Department at 860-561-7488 or email Alan Horner.

Individuals who do not have access to a computer or need assistance completing an online application may visit the Noah Webster Library or its branches for access and assistance.