Accounting Clerk I/II

University Of Mary; Bismarck (ND); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Tuition benefits

Retirement benefits with an 8% match

Medical, Dental and Vision insurance

Discounted Meal Plan

Discounted membership at the campus-W?

Job summary

The University of Mary in Bismarck, ND is seeking an Accounting Clerk I or II to join the Business Office. This role focuses on processing accounts payable and PO payments while maintaining accurate financial records and supporting campus operations.

The ideal candidate will have a high school diploma (associate degree preferred), strong Excel and office skills, and a willingness to uphold the Catholic Benedictine mission of the university in daily tasks and vendor interactions.

Qualifications

• Receive, process and record payments via multiple methods.
• Review purchase orders and invoice groups for accuracy.
• Verify reimbursements and grant payments before payment.
• Print and mail checks; generate payment reports.
• Sort mail and file financial records; match invoices to POs.

Responsibilities

• Handle accounts payable processing and PO payments.
• Maintain accurate transaction records and daily deposits.
• Communicate with vendors regarding discrepancies.
• Prepare reports and balance cash receipts per procedures.

Skills

Microsoft Office

Attention to detail

Prioritization

Communication

Teamwork

Education

High School Diploma

Associate's degree in accounting

Tools

Excel

Vendor portals

Job description

Accounting Clerk I or II

The University of Mary is seeking an Accounting Clerk I or II, depending on experience, to assist our growing Business Office team. This position is primarily responsible for processing accounts payable and purchase order payments.

Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.

Benefits Include:

• Tuition benefits
• Retirement benefits with an 8% match
• Medical, Dental and Vision insurance
• Discounted Meal Plan
• Discounted membership at the campus Wellness Center

Essential Roles and Responsibilities Include:

• Receive, process and record payments received by cash, check, credit card, ACH and other approved payment methods. Maintain accurate transaction records on associated spreadsheets, prepare daily deposits, balance receipts, and ensure compliance with university cash handling procedures.
• Review purchase orders/invoice groups
• Verify information on requests for reimbursements, internal gray slips, grant payments and other authorizations for payment.
• Print, distribute, and mail checks; generate associated reports and record payment data.
• Correspond with vendors regarding discrepancies and follow up on outstanding invoices.
• Sort mail, file documents and financial records, match invoices to purchase orders and distribute invoices to departments, and process purchase orders/invoice groups.
• Perform other related duties as requested and assigned

Desired Minimum Qualifications, Education, and Experience include:

• Required: High School Diploma
• Preferred: Associate's degree in accounting
• Upholds andsupports the Christian, Catholic, Benedictine mission of the University of Mary
• Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.
• Builds a culture of ready and earnest hospitality inthe Office of Financial Affairs and throughout the university, in accord with Saint Benedict's admonition that all be received as Christ.

Knowledge and Skills Required:

• Proficiency in Microsoft Office applications, particularly Word, Excel and Teams
• Strong attention to detail with the ability to enter data accurately and in a timely manner
• Ability to prioritize tasks, manage responsibilities, and meet established deadlines
• Excellent organizational, interpersonal, verbal and written communication skills
• Ability to work well in a team-oriented environment

We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community of approximately 80,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,000 students, is accredited by the Higher Learning Commission of the North Central Association.

For more information on the University of Mary, please watch a short video by clicking on this link: https://youtu.be/Go37Hy6QrVs

Review of application materials will begin immediately. Position will remain open until filled.

Equal Opportunity Employer