Accounting Clerk I

Marion County Clerk of Court and Comptroller; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Marion County Clerk of Court and Comptroller in Ocala, Florida is seeking an Accounting Clerk-Finance to perform entry-level accounting and clerical tasks, verify coding of financial transactions, and maintain simple records. The role reports to a supervisor and supports financial processes in a public office.

The position handles routine accounts payable, journal entries, and balancing operations, emphasizing accuracy and customer service in a fast-paced environment.

Qualifications

• Graduation from high school or equivalent diploma.
• Knowledge of basic accounting principles and procedures.
• Ability to learn and apply Clerk’s rules and procedures.
• Proficiency with accounting software and Microsoft Office.

Responsibilities

• Interact professionally with customers via telephone, email, or in person.
• Process routine accounts payable or cash receipts transactions.
• Review transactions for accuracy and proper accounting codes.
• Prepare journal entries as needed and assist with reconciliations.
• May perform receptionist duties and general office tasks.

Skills

Business English

Spelling

Arithmetic

Cashiering

Computer skills

Office practices

Mathematical calculations

Accounting software

Microsoft Office

Rules and procedures

Education

High school diploma

Tools

Accounting software

Microsoft Office

Job description

JOB DESCRIPTION

Accounting Clerk-Finance

General Description

Performs entry level, accounting, and clerical work, relating to activities within the assigned department. An employee in this position will pre-audit and verify coding of financial transactions, maintain simple accounting records, and perform routine balancing operations. This position reports directly to the departmental Supervisor.

This General Description is not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.

Essential Job Functions

• Interact professionally with customers via telephone, email, or in person, to provide support and information.
• Apply rules and procedures pertaining to the Clerk’s functions and responsibilities in the assigned department.
• Use knowledge to make appropriate inquiries to determine the needs of the customer and answer inquiries or to forward to the appropriate staff.
• Perform routine accounts payable or cash receipts processing.
• Review transactions for accuracy, appropriate account coding and audit documentation.
• Prepare journal entries as needed.
• Assist with stale dated check process.
• Participate in training to remain apprised of applicable policies and procedures.
• May perform account and/or bank reconciliations.
• May perform receptionist/front desk duties, as needed.
• May perform weekly check run process.
• Prepare general correspondence, as needed.
• Perform other related duties as assigned.

Required Knowledge, Abilities, and Skills

• Knowledge and command of business English, spelling, arithmetic, cashiering, computer skills, and office practices and procedures.
• Knowledge of basic accounting principles and procedures.
• Ability to perform mathematical calculations with speed and accuracy.
• Ability to utilize accounting software and Microsoft Office applications.
• Ability to learn and apply rules and procedures pertaining to the Clerk’s functions and responsibilities in the assigned department.
• Ability to comply with State Statutes, County policy, and Clerk’s Office Rules and Regulations.
• Ability to interact professionally and maintain effective working relationships with supervisors, coworkers, government officials, and the public.
• Ability to understand and carry out verbal and written instructions.
• Ability to work in a fast paced, automated environment with many interruptions.

Education and Experience

Graduation from high school or possession of an equivalency diploma issued by a State Department of Education.

Licenses, Certifications, Registrations

N/A

Essential Physical Demands

• Acceptable eyesight (with or without correction)
• Acceptable hearing (with or without correction)
• Ability to communicate with others to exchange information.
• Prolonged periods in a stationary position, often at a desk and working on a computer.
• Repetitive motions that may include the use of wrists, hands, and/or fingers.
• Ability to move about to accomplish tasks or to move from one worksiteto another.
• Ability to access, input, and retrieve information from a computer.
• Ability to adjust, move, or lift objects up to 30 pounds in all directions.
• Type at a minimum rate of 35 words per minute.

Reasonable accommodations will be made for otherwise qualified individuals with a disability.

Environmental Conditions

Work is performed in an office environment. Some travel may be required.

Position Type: Regular Full-Time FLSA Classification: Non-Exempt

Pay Grade Range: 200-220* Revised: 1/1/2023

Veterans' Preference

Section 295.07(1), Florida Statutes, provides for Veterans' Preference in employment appointment and retention, if qualified under one of the categories listed in the Application and not exempt under Section 295.07(5), Florida Statutes. If you seek Veterans' Preference, please check the appropriate box the Application. Documentation substantiating your claim must be uploaded at the time that you submit your Application.

The Office of the Marion County Clerk of Court and Comptroller (“Clerk’s Office”) is firmly committed to ensuring equal employment opportunities and, pursuant to state and federal law, does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability/handicap, pregnancy, marital status, citizenship, or genetic information.