Accounting Clerk 1 - Parks

Tillamook-County; Tillamook (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

Tillamook County's Parks Department seeks an Accounting Clerk 1 to handle routine financial transactions, receipts, and basic reconciliations. The role requires accurate recordkeeping, attention to detail, and the ability to work with vendors and department staff while following Oregon Pay Equity practices.

This full-time, Monday–Friday position offers 40 hours per week in an office setting. A high school diploma and at least one year of related experience are required, with a pre-employment

Qualifications

• High school diploma or equivalent.
• 1 year of education or experience beyond high school in financial record keeping.
• Must pass a pre-employment criminal history background investigation.
• Knowledge of accounting procedures and terminology.
• Ability to follow clear-cut procedures and interact courteously with others.

Responsibilities

• Receive money, prepare receipts, and post payment to department accounting records or spreadsheet.
• Review vendor billing packages to ensure the voucher is complete and that supporting documents are present.
• Verify and input data into system to generate electronic bills. Use spreadsheets to track account receivables.
• Identify “unknown” money or track missing payment entries when errors have a common pattern for resolution.
• Reconcile bank statements against department records of payments, receipts, and deposits.

Skills

Spreadsheet software

Accounting software

Education

High school diploma or equivalent

1 year of education or experience beyond high school in financial record keeping

Job description

Department: Parks

Union Affiliation: AFSCME
Work schedule: Monday-Friday
Hours Worked Per Week: 40
Tillamook County follows Oregon Pay Equity laws in reviewing education, experience and seniority for wage offers.

Incumbents in this 2-level classification series exercise a practical knowledge of financial recordkeeping and accounting procedures, practices, and methods.The Accounting Clerk 1 focuses on processing routine financial transactions, maintaining accurate records, and performing basic reconciliations. Work involves handling payments, verifying invoices, and assisting with data entry tasks in support of accounting operations.

Duties assigned to this classification include, but are not limited to, the following examples.

• Receive money, prepare receipts, and post payment to department accounting records or spreadsheet. Balance daily cash receipts against deposits.
• Review vendor billing packages to ensure the voucher is complete and that supporting documents are present. Assure that payment has been approved by an authorized official and that correct accounting codes are annotated.
• Verify and input data into system to generate electronic bills. Use spreadsheets to track account receivables.
• Identify “unknown” money or track missing payment entries when errors have a common pattern for resolution.
• Reconcile bank statements against department records of payments, receipts, and deposits.

Performs additional duties as assigned.

Knowledge

• Knowledge of commonly used accounting or budgeting procedures. Knowledge of basic accounting terminology.

Skills

• Skill in using computer spreadsheets or any accounting software.

Abilities

• Ability to follow clear-cut procedures to locate, add, retrieve, or correct routine information.
• Ability to meet and deal courteously with others.

Required Qualifications

(Minimum qualifications for this role)

Education

• High school diploma or equivalent.

Experience

• One (1) year of education or experience beyond the high school level in financial record keeping.

Certifications or Licenses

• N/A

Preferred Qualifications

• N/A

Other Qualifications

• Must pass a pre-employment criminal history background investigation.

Supplemental Information

Supervisory Responsibilities

• Supervision is not a function assigned to this role.

Supervisory Controls

• Works under immediate supervision with assignments introduced by specific instructions. Routine work is spot-checked, and the supervisor is readily available for questions and guidance.

Working Conditions

Mental effort

• Normal concentration and attention to detail with normal deadlines.

Physical effort

• Minimal: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, laptop bag, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work environment

• Everyday Risks/Discomforts: require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

Selection process

• Following the closing date of this recruitment, if you are selected for an interview, we will contact you via email to arrange a date and time. We want to ensure that we hire the best possible staff for our county team, because we believe that the right people are our most valuable asset!