Accounting Clerk

Jobtailor; Virginia (MN); On-site; USD 55,000 - 78,000; Full time

Job summary

Jobtailor in the United States is seeking an experienced administrative accountant to support payroll and accounts payable for hourly union employees and site operations.

This role requires strong accounting knowledge, SAP experience, and proficiency in Excel and Outlook. You will ensure regulatory compliance and accurate recordkeeping while coordinating with site teams.

Qualifications

• Two+ years of accounting and administrative experience.
• Strong understanding of accounting principles.
• Proficiency in Microsoft Office applications, including Outlook; Excel skills expected.
• Knowledge of West Virginia sales and use tax regulations.

Responsibilities

• Provide administrative support for accounting, logistics, and quality functions and other plant activities.
• Process accounts payable transactions and maintain related records.
• Payroll processing for hourly workforce and recordkeeping.
• Maintain documentation required for audits, quality systems, and regulatory compliance.
• Coordinate with corporate and site personnel to support operational needs.
• Respond to inquiries and provide routine reporting as needed.
• Collaborate with site purchasing and resolve vendor inquiries or payment issues.

Skills

Attention to detail

Strong organizational skills

Communication skills

Analytical skills

Ability to work independently

Education

High School Diploma or GED

Associate degree in Accounting, Business Administration, Finance, or related field

Tools

SAP

Microsoft Excel

Outlook

Job description

Responsibilities

• Provide administrative support for accounting, logistics, and quality functions and other plant activities.
• Process accounts payable transactions and maintain related records.
• Payroll processing for hourly workforce and recordkeeping.
• Maintain documentation required for audits, quality systems, and regulatory compliance.
• Coordinate with corporate and site personnel to support operational needs.
• Respond to inquiries and provide routine reporting as needed.
• Accounts Payable: Process and maintain accounts payable for the site.
• Review new and existing purchase orders for proper tax coding.
• Maintain documentation required for contractual, audit, and regulatory compliance.
• Collaborate with site purchasing and resolve vendor inquiries or payment issues.
• Assist site personnel with SAP service entry processes.
• Payroll Administration: Process bi-weekly payroll for hourly union employees in accordance with the collective bargaining agreement.
• Enter, review, transmit, and reconcile payroll data within the payroll system.
• Maintain both electronic and manual payroll records.
• Support SOX payroll testing by providing required documentation.
• Administer employee deductions, garnishments, withholdings, and other payroll-related transactions.
• Track and report employee vacation, attendance, and absenteeism.
• Administrative duties: Manage inbound and outbound mail.
• Maintain inventory and ordering of office supplies.
• Coordinate meeting schedules and visitor arrangements.
• Maintain site payroll records, filing systems, and administrative documentation.
• Provide general administrative support as needed.
• Other Duties: Support accounts receivable functions as required.
• Assist with special projects and cross-functional initiatives.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED required
• Associate degrees in Accounting, Business Administration, Finance, or a related field; or an equivalent combination of education and relevant work experience.
• Two+ years of accounting and administrative experience.
• Strong understanding of accounting principles.
• Proficiency in Microsoft Office applications, including Outlook.
• Intermediate Microsoft Excel skills.
• SAP experience, preferably within FI, CO, MM, PP, PM, FA, and PS modules.
• Knowledge of West Virginia sales and use tax regulations.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work independently and manage multiple priorities.
• Effective problem‑solving and analytical skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality of sensitive financial and employee information.
• Ability to work under pressure and meet deadlines.
• Willingness to work overtime as business needs require.

Core Competencies

Demonstrates strong accounting and administrative capabilities, including proficiency in SAP and Microsoft Office applications, with a focus on payroll processing and compliance with regulatory standards. Exhibits excellent organizational skills and the ability to manage multiple priorities effectively.