Accounting Clerk

City of Shaker Heights; Shaker Heights (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Shaker Heights is seeking an intermediate level financial clerk to support the Business Services team with bookkeeping, accounts payable, payroll, and budget tasks. You will enter, verify, and process data in Munis and assist with front office duties as needed.

Under moderate supervision, you will help prepare financial records, handle invoices, purchase orders, refunds, and travel paperwork while maintaining accurate records and ensuring compliance with city policies.

Qualifications

• Associate's/Technical degree in accounting, finance, or related field.
• Moderate invoicing experience and familiarity with municipal accounting.
• Experience paying invoices and using accounting software.

Responsibilities

• Initiate and process weekly paid invoices; data entry in Munis.
• Assist front office, train staff, and back-up accounting tasks.
• Manage blanket purchase orders and records retention.
• Handle office supplies, refunds, and travel paperwork.
• Perform other duties as assigned.

Skills

Bookkeeping

Accounts payable

Data entry

Office software

Education

Associate's/Technical degree in accounting or finance

Tools

Munis ERP

Job description

Performs intermediate technical work preparing and assisting with the maintenance of financial records, entering, verifying and checking data, processing accounts payable, accounts receivable, payroll, budget and other financial accounts, and related work as apparent or assigned. Work is performed under the moderate supervision of the Business Services Manager.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions/Typical Tasks

• Initiates and processes invoices to be paid weekly; collects, separates, and submits all invoices to each coordinator for verification; performs data entry for all invoices to be paid into Munis financial system.
• Assists with front office duties including lunch coverage and vacations; provides assistance when Customer Service Representatives are busy with other customers; trains front office staff on any changes and updates; serves as back-up for accounting technician; assists with daily bank deposits, payroll, and reconciliations.
• Performs quarterly duties including creating all blanket purchase orders under the direction of the Business Services Manager; keeps records and retention policy up to date and accurate; attends records and retention meetings.
• Maintains adequate inventory of supplies; places orders for office supplies and other items for the office as needed or required.
• Receives, reviews and processes any customer refund request, as well as refunds for any cancelled classes.
• Maintains adequate record of purchase orders, including spending tracking and any updates made to purchase orders.
• Processes, reviews and submits all new vendor forms.
• Processes and arranges all travel paperwork for the department.
• Performs other duties as assigned.
• Performs other administrative duties and related task as required.

Knowledge, Skills, and Abilities

Thorough knowledge of bookkeeping terminology, methods, procedures and equipment; general knowledge of standard office procedures, practices and equipment; general knowledge of accounting principles and related data processing equipment.

Skill in the use of personal computers, associated software packages, hardware, and peripheral equipment.

Ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill to use a variety of office machines and some typing; ability to establish and maintain effective working relationships with associates.

Education and Experience

Associate's/Technical degree with coursework in accounting, finance, business administration, or related field, and moderate experience in processing and paying invoices, researching and collecting past due invoices, and working with accounting software, with some municipal or public sector accounting experience preferred, or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires using hands to finger, handle or feel, frequently requires speaking or hearing and occasionally requires standing, walking, sitting, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Shaker Heights does not hire individuals who use or test positive for tobacco or nicotine products.