Accounting Clerk

Providence Marriott Downtown; Providence (RI); On-site; USD 42,000 - 52,000; Full time

Job summary

Providence Marriott Downtown is seeking an Accounting Clerk to support the Accounting Department with accounts payable, cash management, and administrative tasks in a fast-paced hospitality environment.

You will process invoices, maintain purchase orders, reconcile vendor statements, and assist with month-end close while delivering exceptional guest and hotel support through accurate financial record-keeping and strong teamwork.

Qualifications

• High school diploma required; accounting coursework preferred.
• Minimum two years of accounts payable or related accounting experience preferred.
• Proficiency with Microsoft Office and accounting software.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service orientation.

Responsibilities

• Process and match invoices with supporting documentation.
• Manage open purchase orders and reconcile with invoices.
• Code invoices and prepare them for approval.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing and inventory counts.
• Support guest billing inquiries and internal departments.
• Maintain filing and accounting records.
• Provide general administrative support as needed.

Skills

Accounts payable processes

Customer service

Organization

Attention to detail

Multitasking

Microsoft Office

Verbal communication

Written communication

Education

High school diploma or equivalent

Accounting coursework preferred

Two years AP experience preferred

Tools

Microsoft Excel

Accounting software

Job description

Job Title: Accounting Clerk

Location: Providence Marriott Downtown

Department: Accounting

Reports to: Director of Finance and Controller

Job Type: Full-time

Do you have the J Quality?

Learn more about what makes Meyer Jabara Hotels different:

https://www.youtube.com/watch?v=qAGd0FhBqJs&feature=youtu.be

Position Summary

The Accounting Clerk is responsible for supporting the Accounting Department through a combination of accounts payable, cash management, and administrative functions. This role ensures the accurate and timely processing of invoices and deposits, maintenance of purchase orders, management of departmental checkbooks, and administration of the Foodbuy/OneSource procurement system.

The position works closely with hotel management, vendors, and guests to resolve billing inquiries, support purchasing and inventory processes, and maintain accurate financial records. Success in this role requires strong organizational skills, attention to detail, customer service orientation, and the ability to manage multiple priorities in a fast-paced hospitality environment.

Promotes a TEAM environment within the Accounting Department as well as other departments within the hotel.

Essential Functions

Accounts Payable

• Manage open purchase orders and match invoices with appropriate supporting documentation.

• Receive and reconcile purchase orders within the Foodbuy/OneSource system.

• Review invoices for accuracy, verify pricing against approved purchase orders, and make necessary corrections.

• Apply use tax when applicable.

• Scan and submit invoices to the corporate office using approved procedures.

• Code invoices and prepare them for approval through Ancora and DocLink.

• Maintain departmental checkbooks and accurately record invoices.

• Verify invoice uploads against weekly purchase registers.

• Reconcile vendor statements and research discrepancies using accounting systems.

• Respond promptly to vendor and internal accounting inquiries

Guest & Hotel Support

• Serve as a resource for guest billing inquiries, folio requests, credit card questions, and account research.
• Support hotel departments with purchase orders, inventory documentation, reporting, office supply orders, and invoice-related questions.
• Assist with group and catering billing activities.
• Maintain positive working relationships with vendors, guests, and hotel team members.
• Accounting & Administrative Support
• Perform account reconciliations and assist with month-end closing processes. Balance departmental checkbooks.
• Participate in monthly inventory counts.
• Complete required month-end reports and financial schedules.
• Review and process employee expense reimbursements in accordance with company policies.
• Maintain accounting files, records, and documentation.
• Enter accounting data accurately and efficiently.
• Create spreadsheets and reports as requested.
• Answer and direct incoming telephone calls.
• Sort and distribute internal and external mail.
• Perform general administrative duties, including filing, copying, scanning, typing, and correspondence.
• Assist with special projects and other duties as assigned.

Qualifications

Required Skills

• Knowledge of accounts payable processes and basic accounting principles.
• Strong customer service and hospitality skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Proficiency with Microsoft Office applications and accounting software.
• Strong written and verbal communication skills.
• Ability to follow written and verbal instructions.
• Professional telephone etiquette and interpersonal skills.

Education & Experience

• High school diploma or equivalent required.
• Accounting degree or related coursework preferred.
• Minimum of two years of accounts payable or related accounting experience preferred.
• Equivalent combination of education, training, and experience will be considered.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Occasional bending, reaching, and filing.
• Ability to walk throughout the property, climb stairs, and lift materials as needed.

Additional Information

This position is based at Providence Marriott Downtown and is managed by Meyer Jabara Hotels.

Applicants must be authorized to work in the United States.

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, assign, or reassign duties as business needs require.