Accounting Clerk

Chaffin Luhana LLP; Pittsburgh (Allegheny County); On-site; USD 40,000 - 45,000; Full time

Job summary

Chaffin Luhana LLP is seeking an Accounting Clerk to manage financial operations and serve as a key point of contact during client settlements. This role combines technical accounting tasks with engaging client interactions, requiring meticulous record-keeping and strong communication skills. Ideal candidates will have 2+ years of relevant experience and proficiency in accounting software.

Benefits

401k Contributions

Healthcare Insurance

Dental Insurance

Vision Insurance

PTO Days

Professional Development Funds

Bonusly points for peer-to-peer recognition

Team lunches and happy hours

Annual discretionary bonus

Annual firm outing

Qualifications

• 2+ years of experience in bookkeeping and/or accounting.
• Strong communication and organizational skills.
• Knowledge of QuickBooks and Microsoft 365 applications.

Responsibilities

• Handle comprehensive accounting functions including accounts payable and client interaction.
• Maintain accurate financial records and assist with monthly reporting.
• Resolve client inquiries and manage settlement distributions.

Skills

Communication

Organization

Attention to Detail

Education

High school diploma or equivalent

Associate or bachelor's degree in finance or accounting

Accounting Certificate

Tools

QuickBooks

Microsoft 365 (Excel, Word, Outlook)

Job description

Join to apply for the Accounting Clerk role at Chaffin Luhana LLP

2 weeks ago Be among the first 25 applicants

Join to apply for the Accounting Clerk role at Chaffin Luhana LLP

To be considered for this role, please call 866-996-6549 and follow the step-by-step instructions outlined by our Co-Founder and Managing Partner. In addition, please complete your application here. You will be evaluated and vetted based on your ability to follow instructions. We look forward to hearing from you!

About:

Join our team in a dynamic role that spans the entire financial lifecycle of our clients' cases. The Accounting Clerk will handle comprehensive accounting functions while serving as a key point of contact during the most rewarding phase of the client journey - settlement disbursements. This position combines daily accounting operations with direct client interaction, managing everything from accounts payable to final settlement distributions. You'll maintain accurate financial records, assist with monthly reporting, and work directly with clients to help them understand their settlement funds, making this role both technically challenging and personally fulfilling.

Responsibilities:

Accounting Operations:

Balance subsidiary accounts by reconciling entries

Maintain subsidiary accounts by verifying, allocating, and posting transactions

Preparing client cost reports

Process expense reports

Comply with federal, state, and local legal requirements

Assist Finance Director with maintaining general ledger

Assist Finance Director with month-end closing

Address inquiries and concerns from vendors and internal stakeholders regarding disbursements promptly and professionally

Client Accounts:

Serve as the primary point of contact for clients, providing exceptional customer service throughout the client lifecycle

Resolve client liens, draft disbursement statements, and issue checks to clients

Allocate and reconcile client accounts in QuickBooks

Maintain client account records, ensuring all necessary information is accurately recorded in the firm's case management system

Communicate with clients via phone, email, and other communication channels, responding promptly and professionally to all inquiries

Work collaboratively with attorneys and other team members to provide support and ensure client satisfaction

Maintain accurate records of client interactions and account information, ensuring data integrity and confidentiality

Monitor case progress and provide regular updates to clients on case status

Identify opportunities to improve client satisfaction and streamline processes, making recommendations to management for implementation

Continuously develop knowledge of personal injury and mass tort law to better serve clients and support the team

Qualifications:

Required:

High school diploma or equivalent

2+ years of experience in bookkeeping and/or accounting

Experience with Microsoft 365 applications (Excel, Word, and Outlook)

Basic (or better) knowledge of QuickBooks

Strong communication skills, with the ability to effectively communicate with clients, attorneys, and other team members

Excellent organizational skills and time management skills

Attention to detail and high level of accuracy in data entry and record-keeping

A pristine record with no personal or business bankruptcies or criminal record is a must

Preferred:

Associate or bachelor's degree in finance or accounting strongly preferred

Accounting Certificate, associate in accounting, or equivalent work experience and/or training

Previous work experience with QuickBooks

Prior experience in banking, legal accounting, or medical office

Experience with lien resolution in a legal or medical setting

Case management software experience

Previous accounting experience

Handle technology with grace

You love numbers and are proficient in auditing your own work and the work of others

Fast-paced work ethic that empowers you to meet tight deadlines (24-hour deadline with a to-do list a mile long? No problem)

Exceptional communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders

Problem-solving mindset, with the ability to identify process improvements

Ability to handle frequent pressures, time deadlines, and multi-task

Positive attitude, strong work ethic, and willingness to learn and grow within the role

Exhibit an infectious can-do attitude and an ability to pivot and change course on a dime

Compassionate in handling work with clients, who you may interact with regarding disbursement of funds for their injury cases

Maintain confidentiality of all Confidential Information of clients and of the company

Take a team-centric approach (we're better together)

Be humble and consistent

Coachable, Flexible, Accountable (Team members at Chaffin Luhana trust and depend on their colleagues—we need to know you're here to play ball and all-in)

Core Values:

Exemplifies Chaffin Luhana LLP's Core Values of Doing Good by Doing Right : Results Driven, Excellence Without Paralysis, Compassionate and Authentic, In It Together, and Innovative Growth.

401k Contributions: Discretionary match contribution of 5%, with the Firm matching 100% of the first 3% of the employee's contribution and 50% of the employee's next 2% of contribution of the employee's annual compensation

Charitable Donations: The Chaffin Luhana Foundation makes an annual donation to the charity of your choice

Medical Benefits

Healthcare Insurance: $503 per employee or family towards their monthly health premium. If your premium is less than $503, you will be responsible for only the first $1

Dental Insurance: Full coverage towards an employee's dental premium, less than $1 monthly. You will only pay $12 a year for your dental plan

Vision Insurance: Full coverage, with only a $1 monthly contribution from the team member

Health Reimbursement Account (HRA): $1,000 contribution from the firm in your HRA account if enrolled in the PPO health plan

Family / Dependent Care: You can contribute up to $5,000 pre-tax Dependent Care (DCR)

Flex Spending Account: Contribute up to $1,000 pre-tax towards your medical Flex Spending Account (FSA)

Tax-free Transit Commute: You can contribute up to $325 per month pre-tax towards your transit ticket (TRN)

Discounted Parking: You can contribute up to $325 per month pre-tax towards a pay-for-parking plan (PKG)

Time Off to Recharge and Renew

Time Off: 15 paid time off (PTO) days / 20 PTO days after 3 years with the Firm

Sick Days: 3 sick days per year

Celebrate the Holidays: Office closed for 10 public holidays

Weeklong Holiday Break: Office usually closed for at least a week between Christmas and New Year's Day

Culture and Development of Team

Casual Dress: Enjoy our business casual dress code

Enhance Your Skills: Up to $500 annually for continued education/training

Learn How You're Wired: Our employees take a Kolbe Assessment so they can learn their instinctive method of operation

Time Management: Time Management Luncheons with senior management team to take your projects, team, and organization to the next level

Free Workouts: Free access to GreenTree SportsPlex for Pittsburgh office

Recognition at the Firm

Value Team Members: Bonusly points for a peer-to-peer recognition system. You give and receive points that you can redeem for gift cards, trips, dinners, etc.

Eat, Drink & Be Merry: Free team lunches and happy hours

Annual Bonus: Year-end discretionary bonus

Annual Firm Outing: Yearly firm outing for all of our employees to meet up and have fun

Note:

This job description is not an exclusive or exhaustive list of all job functions an employee in this position may be asked to perform. Duties, responsibilities, and requirements can be added, changed, or reduced by management to meet the business needs of the company.

Chaffin Luhana LLP does not discriminate based on race, color, sex, religion, national origin, disability, or any other reason prohibited by law in provision of employment opportunities.

Location:

Pittsburgh, PA

Salary Range:

$40,000-45,000

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales, General Business, and Education

• Industries

  Wireless Services, Telecommunications, and Communications Equipment Manufacturing

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