Accounting Clerk

The Food Source International, Inc.; Exton (PA); On-site; USD 42,000 - 56,000; Full time

Job summary

The Food Source International, Inc. is seeking an Accounting Clerk to support the finance team with bookkeeping, data entry, and financial reporting. The role emphasizes accuracy, confidentiality, and collaboration with other departments.

Responsibilities include accounts payable/receivable, invoicing, and assisting with payroll and month-end closings. Strong Excel and accounting software skills are required to maintain records and ensure compliance.

Qualifications

• Requires strong knowledge of general financial accounting and cost accounting.
• Experience with accounts payable, accounts receivable, and bank reconciliations is essential.
• Familiarity with accounting software (e.g., QuickBooks, Sage, Xero) and data entry is beneficial.

Responsibilities

• Performs payroll processing and maintains financial data in accounting software.
• Assists with month-end and year-end closing processes and prepares reports.
• Codes invoices, processes payments, and supports AR/AP functions.

Skills

Communication skills

Attention to detail

Organizational skills

Microsoft Office Suite

Accounting software

Data entry

Education

High school diploma or equivalent

Bachelor’s degree in accounting/Finance (preferred)

Certified Bookkeeper (CB) or QuickBooks Certification (beneficial)

Tools

QuickBooks

Sage

Xero

Job description

Summary/Objective

Accounting Clerk is detail-oriented and reliable with a strong background in performing a wide range of accounting duties, including bookkeeping, data entry, and financial recordkeeping. Adept at managing accounts payable and receivable, reconciling bank statements, processing invoices, and maintaining accurate financial records. Proficient in using accounting software and Excel to streamline accounting operations and ensure accurate financial reporting. A team player with excellent organizational and communication skills, focused on supporting the finance department and ensuring compliance with company policies and accounting standards.

Essential Functions

The Accounting Clerk is responsible for a variety of administrative and accounting tasks to support the finance department. The Accounting Clerk essential functions involves assisting with payroll processing, maintaining financial data in accounting software, and preparing reports as required. The Accounting Clerk also assists with month-end and year-end closing processes, verifies account balances, and ensures compliance with financial regulations. Additionally, this position may handle filing, scanning, and organizing financial documents, ensuring data accuracy and confidentiality.

Responsibilities/Skills/Abilities

• Utilizes independent judgment to perform generalist accounting functions that impact other departments within the organization.
• Has authority to make decisions on verifying and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Prepares related reports and share discrepancies with impacted departments.
• Codes invoices, sets up new accounts, assists with AR/AP, and other ad hoc projects to improve processes
• Reviews of customer accounts to assist department
• Coordinates with software vendors to maintain accounting software systems, training; recommends updates to enhance the accounting software.
• Supports purchasing with an invoice system.
• Maintains knowledge of acceptable accounting practices and procedures.
• Performs other related duties as assigned.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Ability to correctly prepare reports.
• Proficient with Microsoft Office Suite or similar software, and accounting software.
• The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Work Experience Requirements

• 12 years of experience in an accounting or financerelated role is typically required.
• Experience with accounts payable, accounts receivable, and bank reconciliations is essential.
• Familiarity with accounting software such as QuickBooks, Sage, or Xero is preferred.
• Previous experience in data entry, financial reporting, and general office duties is also beneficial.

Education/Knowledge Requirements

• A high school diploma or equivalent is required, while a bachelor’s degree in accounting, Finance, or a related field is preferred.
• Completion of relevant courses or certifications in accounting or bookkeeping, such as Certified Bookkeeper (CB) or QuickBooks Certification, is beneficial.
• Familiarity with accounting software and spreadsheet tools is often required.

Physical Requirements

• Work involves sitting most of the workday greater than 50% of the time. Walking and standing are required only occasionally.
• Typing and applying pressure with the fingers and palm required.
• The person in this position needs to occasionally move about inside the office to access office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer).
• Ability to retain and interpret data to improve processes.

Reports To: Accounting Supervisor

Supervisory responsibilities: None

Backup: Accounting Clerk, Accounting Supervisor

Work environment/Hours

• The work environment: routine office setting, with occasional warehouse visits where temperatures and noise levels will vary.
• Fulltime Office hours are typically 8:305:00pm, MondayFriday with occasional overtime.

EEO: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by the law.