Accounting Clerk

Baker Commodities, Inc.; City of Rochester (NY); On-site; USD 2,841,000 - 4,047,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k) With employer contribution

Paid holidays, vacation and sick time

Company sponsored life insurance

Company sponsored disability

Pet Insurance

Job summary

Baker Commodities, Inc. is seeking a versatile support professional to handle customer service, accounting, and administrative duties in our Rochester division.

You will respond to customer needs, maintain documentation, process invoices, and support the AGM with various projects. The role requires basic accounting knowledge and strong communication skills.

Qualifications

• High School diploma or equivalent.
• Knowledge of basic accounting procedures.
• Excellent customer service skills.
• Must have a valid driver’s license.
• Working knowledge of Microsoft Office, including Outlook, Excel, and Word.
• Bilingual English and Spanish preferred.
• Less than 5% travel requirement.

Responsibilities

• Answer incoming calls regarding service schedules, account billing and general inquiries.
• Monitor accounts payable schedules and file vendor invoices daily.
• Review 60/90-day past-due accounts weekly with the Senior Account Manager.
• Conduct collections calls to customers with overdue balances.
• Prepare monthly aging report for Assistant General Manager.
• Enter and post payments into the computer system (CSS).
• Convert route sheets into IFTA Logs.
• Maintain fuel registry and DOT required mileage reports daily.
• Provide data entry backup for route sheets and service requests.
• Manage and audit the CSS database to ensure all customer account data is accurate and current.
• Organize and maintain documents including contracts, discontinue service letters, equipment removal forms, etc.
• Provide basic troubleshooting for internal computer issues and assist the AGM with special projects.

Skills

Customer service

Communication skills

Bilingual (English/Spanish)

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Description

Safely and effectively provide customer service, accounting, and administrative support for the division by responding to customer requests, maintaining documentation, and communicating customer needs.

Please see our website for more information regarding Baker Commodities, Inc. www.bakercommodities.com

Compensation and Benefits

• $25.00 hourly
• Medical, dental and vision coverage offered
• 401(k) With employer contribution
• Paid holidays, vacation and sick time
• Company sponsored life insurance
• Company sponsored short and long-term disability
• Pet Insurance

Duties and Responsibilities

• Answer incoming calls regarding service schedules, account billing and general inquiries.
• Monitor accounts payable schedules and file vendor invoices daily.
• Review 60/90 - day past-due accounts weekly with the Senior Account Manager.
• Conduct collections calls to customers with overdue balances.
• Prepare monthly aging report for Assistant General Manager.
• Enter and post payments into the computer system (CSS).
• Convert route sheets into IFTA Logs.
• Maintain fuel registry and DOT required mileage reports on a daily basis.
• Provide data entry backup for route sheets and service requests.
• Manage and audit the CSS database to ensure all customer account data is accurate and current.
• Organize and maintain documents including contracts, discontinue service letters, equipment removal forms, etc.
• Provide basic troubleshooting for internal computer issues and assist the AGM with special projects
• Interact with others in a professional and ethical manner
• Follow department and company procedures
• Keep up regular attendance and punctuality; regular attendance and punctuality are essential for the smooth operation of this company
• Other duties as assigned for the purpose of ensuring the efficient and effective operation of the business. These responsibilities may change from time to time are business needs evolve over time.

Requirements

Knowledge, Skills, Abilities, Professional Certifications, Education, Experience and Travel Requirements

Qualifications (KSA, professional certifications, education, experience, travel requirements):

• High School diploma or equivalent
• Knowledge of basic accounting procedures.
• Excellent customer service skills
• Must have a valid driver's license
• Working knowledge of Microsoft Office, including Outlook, Excel, and Word
• Bilingual English and Spanish preferred
• Less than 5% travel requirement

Physical Demands/Requirements:

Constantly (over 2/3):

• Operates computer and other office productivity machinery such as calculator, copy machine and printer.
• Communicates with customers and co-workers and exchanges accurate information in-person, telephonically and via electronic devices/e-mail
• Remain in a stationary position for 50% or more of the time
• Review documents, organizes data and detects accuracy of information

Frequently (1/3-2/3):

• Moves throughout office accessing files, office machinery, etc.

Occasionally (under 1/3):

• Moves materials or documents up to 25 lbs
• Exposed to work in outdoor weather conditions
• Moves across wet/slippery and uneven surfaces

About Baker Commodities, Inc.

Baker Commodities Inc. has been in business for over 80 years. We are a privately owned company with manufacturing facilities strategically located within the United States providing quality products and services worldwide. Much of our success is due to our outstanding employees. Through their careful attention to quality, service, innovation and integrity, we will continue to be one of the world's premier rendering companies.

EOE STATEMENT

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability status, protected veteran status or any other characteristic protected by applicable federal, state or local law