Accounting Associate III - Austin Facilities Management

City of Austin; United States; On-site; USD 37,000 - 45,000; Full time

Job summary

The City of Austin is seeking an Accounting Associate III to support AFM's accounting operations by processing, reviewing, and reconciling financial transactions. You will help maintain accuracy, provide cross-functional support, and contribute to audits and internal controls.

You will handle routine and non-routine accounts payable, accounts receivable, and cash receipts while ensuring compliance with City policies and procedures.

Qualifications

• Bachelor's degree in Finance, Accounting, or Economics with two years of related experience.
• Knowledge of GAAP and financial reporting concepts.
• Ability to analyze data and interpret financial records.
• Experience handling high-volume accounting transactions and reconciliations.

Responsibilities

• Prepare, review and approve accounting transactions for routine and non-routine AP, cash receipts, billing, and other transactions.
• Review and reconcile high-volume and complex transactions.
• Coordinate and prepare asset, liability, and equity entries by analyzing account information.
• Research and analyze asset information for fixed assets.
• Perform non-routine duties related to vouchers, ledgers, journals, and reports.
• Prepare complex financial analyses and trend analyses of data.
• Reconcile accounts and resolve discrepancies; provide root-cause analysis.
• Produce financial statements and other reports (balance sheets, income statements).
• Assist in audits and maintain internal controls; collaborate to improve processes.

Skills

GAAP knowledge

Financial reporting

Data analysis

Interpreting financial records

Verbal and written communication

PC skills

Numerical calculations

Reporting and analysis

Education

Bachelor's degree in Finance/Accounting/Economics

Tools

AIMS

ProCard

SharePoint

Excel

Word

Teams

Job description

About This Position

The Accounting Associate III supports AFM's accounting operations by processing, reviewing, and reconciling accounting transactions while ensuring the accuracy, completeness, and integrity of financial records. The position manages complex accounting activities, maintains supporting documentation, researches and resolves discrepancies, and applies established accounting policies and procedures to daily operations.

Responsibilities include assisting with the AP inbox, Invoice Approvals app, and creating Invoice Numbers (INs) in AIMS; paying non‑AE utility bills through ProCard; managing revenue and accounts receivable activities, including creating Cash Receipts (CRs) in AIMS. Additionally, serving as AFM's liaison for travel and mileage reimbursements, providing cross‑functional support to other Accounting Associates, and serving as a resource for accounting‑related inquiries. The role supports fixed asset and audit processes, prepares accounting reports and documentation, helps maintain internal controls, and collaborates with stakeholders to improve processes, ensure compliance with City requirements, and support the timely and accurate recording of financial activity.

Duties, Functions and Responsibilities

• Prepares, reviews and approves accounting transactions for routine and non‑routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.
• Review and reconciles high volume and complicated transactions.
• Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Researches and analyzes basic and non‑routine asset information for establishment of fixed assets.
• Performs non‑routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
• Prepares complex and non‑routine financial analysis and trend analysis of data.
• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
• Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.
• Prepares complex, non‑standard financial analysis, data analysis and trend analysis to produce financial and graphical reports.
• Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
• Investigates and reconciles accounting transactions, reconciles and resolves discrepancies.
• Provides root cause analysis of process problems.
• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
• Performs financial analysis of special projects and programs as requested.
• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
• Assists in the development of guidelines, procedures and templates for financial review and reporting.
• Maintains accounting controls and financial security by following policies and procedures and internal controls.

There are no supervisory responsibilities for this role.

Knowledge, Skills, and Abilities

• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of financial reporting concepts and preferred business practices.
• Knowledge of data and trend analysis.
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data.
• Skill in effective verbal and written communication.
• Skill in operating a personal computer and related equipment.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in data analysis and financial analysis using spreadsheets.
• Ability to make recommendations to solve complex problems.
• Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
• Ability to plan and organize tasks to complete projects.
• Ability to handle multiple tasks and prioritize duties.
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications

• Graduation with a Bachelor's degree from an accredited four‑year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience.
• Any combination of related experience and/or education may be substituted.

Preferred Qualifications

• Experience managing an Accounts Payable inbox, performing invoice tracking using Microsoft SharePoint, preparing basic documents and worksheets in Microsoft Word and Microsoft Excel, and communicating through Microsoft Teams.
• Experience using Austin Integrated Management System (AIMS) to create and review a variety of documents including accounts payable (IN), accounts receivable (CR), budget (BGEX), task order (TK) mileage reimbursement (TPP), and other (IET and JVD) documents.
• Experience processing a high volume of accounts payable transactions including tracking invoices, facilitating communication between vendors and internal City employees, and maintaining digital records of all completed transactions.
• Experience using a City of Austin ProCard and processing ProCard transactions in WORKS.
• Ability to travel to more than one work location.

Licenses and Certifications Required

None.

Compensation Range

The annual hiring range for this position is $27.06-$32.34.

Physical Location

411 Chicon St Austin, TX 78702.

Days & Hours

Monday through Friday; 7:30 a.m. to 4:30 p.m. Hours may vary based on departmental needs and initiatives. Some evening, weekend, and holiday work may be required.

Location

411 Chicon St, Austin, Texas 78702.

Assessment

This position may require an assessment.

Resume

A resume is required for consideration.

Criminal Background Investigation

The position requires a criminal background investigation.

Assessments

Assessment(s) may be administered as part of the interview process.

Education Verification

Verification of your education (which may include high school graduation or GED, undergraduate and/or graduation degrees) will be required. You must provide proof of education from an accredited organization/institution.

Military/Veteran Interview Preference

Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

Driving Requirement

This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date. External New Hires must meet the City of Austin Driver Safety Standards. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty‑six (36) months.

Travel

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Fair Labor Standards Act (FLSA) Classification

This position is classified as NON-EXEMPT.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.

In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.