Accounting Associate III- Accountants Payable Supervisor (N9)

City of Annapolis; Annapolis (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Annapolis is seeking an Accounting Associate III to perform advanced governmental and commercial accounting duties in compliance with GAAP and GASB. The role emphasizes high-volume reconciliations, complex reporting, and internal controls within a municipal setting.

Responsibilities include billing, wire transfers, asset accounting, and preparing financial statements; supervision of staff may occur on project basis. Bachelor’s degree and 4+ years of related experience required.

Qualifications

• . Bachelor's degree in Finance, Accounting, Economics, or a closely related field.
• . Four (4) years of related professional accounting or fiscal management experience.
• . Equivalent combination of education, training, and experience may be considered.

Responsibilities

• . Prepares, reviews, and approves routine and non-routine accounts payable, cash receipts, and general billing transactions.
• . Reviews, investigates, and reconciles high-volume, complex financial transactions, ledgers, journals, vouchers, and statements.
• . Coordinates asset, liability, and capital account entries and analyzes data for fixed asset establishment.
• . Conducts billing and wire transfer activities for various accounts and property tax processes.
• . Processes real property transfer forms for property deeds.
• . Prepares complex financial reports and trend analyses for management.

Skills

Accounting principles

Regulatory compliance

Analytical thinking

Interpersonal skills

Supervisory ability

Financial analysis

Education

Bachelor's degree in Finance, Accounting, Economics, or related field

Tools

Microsoft Excel

Databases

Word processing

Presentation tools

Job description

The City of Annapolis is seeking an analytical, thorough, and highly responsible financial professional to serve as Accounting Associate III This position performs advanced professional financial accounting duties that require the application of standard accounting theories, principles, and techniques in strict compliance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.

This role is distinguished from the Accounting Associate II level by the increased difficulty and complexity of assigned financial workflows, greater independence in executing day‑to‑day duties, and potential supervisory oversight over subordinate staff. The ideal candidate possesses thorough knowledge of specialized accounting procedures, demonstrated skill in obtaining interdepartmental cooperation in complex work situations, and experience managing high‑volume reconciliations, billings, and wire transfers.

• Financial Transactions & Approvals: Prepares, reviews, and approves routine and non‐routine accounts payable, cash receipts, and general billing transactions by verifying documentation across multiple sources.

• High‑Volume Reconciliations: Reviews, investigates, and reconciles high‑volume, complicated financial transactions, ledgers, journals, vouchers, and statements.

• Account Entries & Fixed Assets: Coordinates asset, liability, and capital account entries by compiling and analyzing account data. Researches and analyzes basic and non‑routine asset information for fixed asset establishment.

• Specialized Billing & Wire Transfers: Conducts general billing and capital facility assessment billing. Processes all wire payments for utility, general billing, and personal property tax accounts.

• Real Property Administration: Processes real property transfer forms for all property deeds.

• Financial Analysis & Reporting: Prepares complex, non‑standard financial reports, trend analyses, balance sheets, income statements, and graphical data representations.

• Audit Preparation & Internal Controls: Prepares for annual and special audits by accurately accumulating data for assigned functional areas. Maintains accounting controls and financial security by adhering to established policies, procedures, and internal control frameworks.

• Discrepancy Investigation & Root Cause Analysis: Researches and resolves complex billing, invoicing, and budget inquiries. Conducts root cause analyses to resolve recurring process problems and transaction discrepancies.

• Special Projects & Guidelines: Performs specialized financial analyses for special projects and assists in drafting guidelines, procedures, and reporting templates.

Qualifications

Knowledge, Skills, and Abilities

• Accounting & Audit Principles: Thorough knowledge of principles and practices of governmental and commercial accounting, auditing practices, GAAP, and GASB standards.

• Regulatory Compliance: Knowledge of applicable federal, state, county, and local municipal regulations and auditing record maintenance procedures.

• Software & Systems Aptitude: Proficiency with office automation software, including advanced functions in spreadsheets (Microsoft Excel), databases, word processing, and presentation platforms.

• Mathematical & Analytical Precision: Skill in performing complex mathematical calculations with speed and accuracy, maintaining meticulous fiscal records, and operating standard business machinery.

• Report Preparation & Policy Response: Ability to review and reconcile budgetary data, prepare clear and concise financial summaries, and respond to policy/procedural development requirements.

• Interpersonal & Supervisory Ability: Skill in establishing cooperative working relationships, obtaining cooperation in difficult situations, and effectively supervising subordinate personnel when assigned.

Minimum Qualifications:

• Education: Bachelor's degree in Finance, Accounting, Economics, or a closely related field from an accredited college or university; AND

• Experience: A minimum of four (4) years of related professional accounting or fiscal management experience.

• Equivalent Option: An equivalent combination of education, specialized training, and progressively responsible experience that provides the required knowledge, skills, and abilities may be considered.

Employment Conditions & Working Environment

• Physical Demands: Work is primarily sedentary, occasionally requiring up to 10 pounds of force to move files or office supplies. Essential physical capabilities include manual dexterity for keyboarding/repetitive motions, reaching, and visual/auditory acuity to operate office machinery.

• Mental Acuity: High mental acuity is required to make rational, sound decisions through logical and deductive processes.

• Environment: Executed in a safe and secure office setting.

Equal Employment Opportunity Statement

The City of Annapolis Government does not discriminate or retaliate in employment against any person seeking employment or employed in the civil service because of any consideration of political or religious affiliation or belief, race, color, sex, age, family status, national origin, marital status, disability, veteran status, genetic information, sexual orientation, or gender identity.