Accounting Associate II

Department of Labor; Virginia; On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Work-Life Balance

Health Insurance Coverage

Dental Insurance

Retirement Plan

Gym Membership Reimbursement

Flexible Spending Accounts

Parental leave

Job summary

Department of Labor seeks a PFML Accounting Associate II to interpret and apply PFML rules, assist employers with wage reports and payments, and clarify complex procedures for the public. The role emphasizes accuracy, professional communication, and adherence to state policies.

Applicants should show strong data analysis, ability to handle confidential information, and teamwork in a fast-paced state government environment in Augusta, ME. Visa sponsorship is not available.

Qualifications

• Ability to identify customer problems and recommend practical solutions
• Ability to remain calm in stressful situations
• Ability to communicate effectively with tact and professionalism
• Ability to write clearly and effectively
• Ability to interpret and apply rules and regulations
• Ability to review, revise, verify, and/or adjust financial documents
• Ability to establish and maintain effective working relationships
• Ability to conduct research, gather information, and analyze results to reach a conclusion and/or make recommendations
• Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements
• Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology
• Ability to work closely with a team of peers, sharing information and ideas in order to provide efficient, helpful assistance to employers, employees, and the public

Responsibilities

• Provides information on PFML law and administrative procedures in order to clarify them to employers, self-elected individuals, and the general public
• Communicates with the public under conditions requiring considerable tact to explain laws, rules, etc.
• Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes
• Assist employers in registering, filing wage reports, and remitting payments through the Paid Leave Portal
• Analyze, process, and correct wage reports and payments
• Perform additional duties assigned by Administration based on operational needs.

Skills

Customer service

Communication

Laws & regs

Written communication

Financial documents

Teamwork

Research & analysis

Policy interpretation

Public sector knowledge

Stress management

Education

Accounting basics

Job description

PFML Accounting Associate II

Department of Labor Job Class Code: 6504 Grade: 16 (Administrative Services) Salary: $19.60 - $28.25/Hour Location: Augusta, ME Opening Date: November 13, 2026 Closing Date: December 1, 2026

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Primary Responsibilities

• Provides information on PFML law and administrative procedures in order to clarify them to employers, self-elected individuals, and the general public


• Communicates with the public under conditions requiring considerable tact to explain laws, rules, etc.


• Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes


• Assist employers in registering, filing wage reports, and remitting payments through the Paid Leave Portal


• Analyze, process, and correct wage reports and payments


• Perform additional duties assigned by Administration based on operational needs.

Knowledge, Skills, and Abilities

• Ability to identify customer problems and recommend practical solutions


• Ability to remain calm in stressful situations


• Ability to communicate effectively with tact and professionalism


• Ability to write clearly and effectively


• Ability to interpret and apply rules and regulations


• Ability to review, revise, verify, and/or adjust financial documents


• Ability to establish and maintain effective working relationships


• Ability to conduct research, gather information, and analyze results to reach a conclusion and/or make recommendations


• Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements


• Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology


• Ability to work closely with a team of peers, sharing information and ideas in order to provide efficient, helpful assistance to employers, employees, and the public

Minimum Qualifications

Entry-level to intermediate Training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters. All positions in this classification assume the qualifications of: Accounting Associate I.

Preference Will Be Given To Applicants Demonstrating

• Strong customer service skills


• Demonstrated history of collaborative work


• An ability to understand and explain complex matters

Benefits of Working for the State of Maine

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.


• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.


• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.


• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).


• Retirement Plan – The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.


• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.


• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.


• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.


• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.


• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.


• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.


• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Equal Opportunity Employer Statement

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Employer Overview

No matter where you work across Maine state government, you find employees who embody our state motto—'Dirigo' or 'I lead'—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including a comprehensive benefits program.