ACCOUNTING ASSOCIATE

PCA; Wallula (WA); On-site; USD 55,000 - 70,000; Full time

Job summary

PCA in Wallula, WA is seeking an Accounting Associate to support payroll processing, accounts payable and general accounting functions. The role involves maintaining payroll records, processing invoices, ensuring timely payments, and assisting with monthly financial reporting.

The ideal candidate has 1 year of related experience, strong Excel skills, and the ability to work in a fast-paced environment while protecting confidential information.

Qualifications

• Education equivalent to a High School diploma required.
• One year of work experience in accounting/payroll or related function.

Responsibilities

• Process weekly payroll and maintain payroll records.
• Handle accounts payable invoices and 3-way matching.
• Prepare and analyze payroll reports for management.
• Maintain vendor records and process payments (checks/ACH).
• Assist with month-end close and financial reporting activities.
• Respond to employee questions regarding payroll and wages.
• Support routine accounting tasks and filing/record keeping.

Skills

Payroll processing

Accounts payable

General accounting

Timecard review

Excel proficiency

Analytical skills

Payroll systems

Communication

Education

High School diploma

Associates degree preferred in accounting or related field

Tools

Microsoft Excel

Payroll software

General ledger software

Job description

We are seeking resumes for an Accounting Associate (1 Opening) in our Wallula, WA facility.

Description of role:

the Accounting Associate (Payroll, AP, General) is responsible for the processing and submission of weekly Mill payroll, maintaining all Mill payroll records, producing timely reports and analysis in accordance with Mill and Company policies, answering employee questions regarding payroll, processing vendor A/P invoices, ensuring timely and accurate payments, maintaining vendor records, and supporting monthly accounting and financial reporting activities.

Principle Accountabilities:

• Review daily timecards for accuracy and process any necessary corrections and/or adjustments
• Coordinate with HR regarding changes in payroll (i.e., terminations, new hires, promotions, etc.)
• Coordinate with department schedulers regarding changes in schedules affecting employee pay
• Ensure submitted timecards conform with Labor Agreement, Mill Policies and Labor Regulations.
• Process other financial compensation adjustments and benefits (i.e, dues, wage adjustments, vacations, sick leave, cash outs, reimbursements, etc.)
• Ensure accuracy of Mill payroll systems (i.e., employee classifications, assignments, positions, lines, rates, status, banks.
• Conducts payroll and Worksight related training classes for schedulers, hourly employees and supervisors on use of payroll system(s). This includes new union hourly and new salary supervisor orientation.
• Maintain payroll files and backup documentation in accordance with PCA’s record keeping policies.
• Produce reports to upper management upon request.
• Respond to corporate requests and cyclical filings and reporting in accordance with the Accounting Supervisor’s direction.
• Respond to employee questions or complaints regarding wages and payments.
• Know and follow policies and procedures of the company, share information that would benefit other members of the team and find ways to improve the delivery of service to our employees.
• Provide a wide array of general administrative support for Mill Controller, Mill Manager, and HR Manager. This will include electronic and physical file organization and retrieval, meal ordering and pickup/delivery, and meeting arrangements, etc.
• Post entries accurately and completely to the general ledger and verify and balance general ledger accounts.
• Post, audit, and collect accounts receivable transactions by making adjustments and corrections as appropriate.
• Review, verify and process vendor invoices using 3-way match, prepare and process check and ACH payments.
• Work closely with internal departments to obtain invoices approvals, verify purchase order information and resolve vendor payment issues.
• Reconcile vendor statements and resolve discrepancies, maintain accurate vendor master records including vendor and ACH setup.
• Ensure compliance with company policies and accounting controls.
• Cross-train with other non-payroll related accounting associate duties and other accounting tasks as assigned.

Basic Qualifications:

Education equivalent to a High School diploma required.

One (1) year previous work experience in a business office/accounting function with exposure to general ledger, payroll, and/or accounts payable functions.

Must be authorized to work in the U.S.

Preferred Qualifications:

Associates degree or college accounting coursework preferred.

Previous experience in the manufacturing sector, containerboard and corrugated packaging industry preferred.

The successful candidate must possess the following Knowledge, Skills & Abilities:

• Solid working knowledge of payroll procedures.
• Previous experience in the manufacturing sector, containerboard and corrugated packaging industry preferred.
• Strong working knowledge of computer systems such as Microsoft Office preferably with exceptional knowledge of Microsoft Excel. Experience with computer software that handles payroll processing preferred.
• Strong analytical skills with the ability to handle detail-oriented tasks and review multiple documents and reports.
• Able to work in a fast paced, deadline-oriented environment and handle multiple requests simultaneously.
• Strong appreciation for the retention and management of confidential information.
• Strong organizational skills with the ability to handle numerous details, deadlines, and requests.
• Ability to work in a fast paced, deadline-oriented environment, prioritize assignments, and handle multiple projects and/or requests concurrently.
• Strong listening, evaluating, and organizational skills.
• Communicate effectively and professionally both orally and in writing.
• Patience and ability to work closely with others in a team environment.
• Able to work flexible hours or overtime as needed.