Accounting Associate

Ascendo Resources; Vernon Hills (IL); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid schedule

Potential for extension

Job summary

Ascendo Resources is partnering with a Vernon Hills organization to place an Accounting Associate on a 3+ month contract. The role covers day-to-day accounting operations, including AP/AR, reconciliations, and sales tax filings, with a lean team and some outsourcing of more complex tasks.

You will work in a hybrid setup, starting with 3 days onsite and transitioning to 2 days onsite per week, contributing to hands-on operational accounting and timely financial reporting.

Qualifications

• Experience with Accounts Payable, Accounts Receivable, and bank reconciliations is required.
• QuickBooks experience is required; QuickBooks Desktop strongly preferred.
• Experience with sales tax reporting and filings.
• Working knowledge of Microsoft Excel.
• Strong attention to detail and organizational skills; ability to manage multiple priorities.
• Ability to work independently and take ownership of daily accounting responsibilities.
• Experience with Expensify is a plus; training will be provided.
• Experience with AvaTax is a plus.

Responsibilities

• Manage Accounts Payable, including processing ~500 vendor invoices annually, maintaining vendor records, processing payments, and collecting W-9 forms.
• Handle Accounts Receivable, including generating customer invoices, tracking payments, and processing bank deposits.
• Perform monthly bank reconciliations and maintain accurate financial records.
• Review, code, and reconcile employee expense reports using QuickBooks and Expensify.
• Prepare and manage monthly sales tax filings.
• Create and maintain Excel reports and assist with financial reporting as needed.
• Support general ledger maintenance and day-to-day accounting activities.
• Assist with administrative tasks, recordkeeping, and document management as needed.

Skills

Accounts payable management

Accounts receivable management

Bank reconciliations

Attention to detail

Organizational skills

Independent work ethic

Education

Bachelor's degree in Accounting or related field

Tools

QuickBooks Desktop

Expensify

AvaTax

Excel

Job description

Accounting Associate - Contract (3+ Months)

Location: Vernon Hills, IL (Northern Suburbs)

Employment Type: Contract - 3+ Months (Potential for Extension)

Schedule: Hybrid - 3 days onsite initially, transitioning to 2 days onsite per week

About the Opportunity

Ascendo Resources is partnering with a great, growing organization in Vernon Hills, IL, seeking a detail-oriented Accounting Associate to join its team on a 3+ month contract basis.

This individual will play an important role in managing day-to-day accounting operations, including accounts payable, accounts receivable, reconciliations, and sales tax filings.

The organization operates with a lean accounting team and outsources more complex accounting functions, allowing this individual to focus on hands-on operational accounting. This is an excellent opportunity for someone who enjoys taking ownership of their work in a collaborative, growing environment.

Key Responsibilities

• Manage Accounts Payable, including processing approximately 500 vendor invoices annually, maintaining vendor records, processing payments, and collecting W-9 forms.
• Handle Accounts Receivable, including generating customer invoices, tracking payments, and processing bank deposits.
• Perform monthly bank reconciliations and maintain accurate financial records.
• Review, code, and reconcile employee expense reports using QuickBooks and Expensify.
• Prepare and manage monthly sales tax filings.
• Create and maintain Excel reports and assist with financial reporting as needed.
• Support general ledger maintenance and day-to-day accounting activities.
• Assist with administrative tasks, recordkeeping, and document management as needed.

Qualifications

• Previous hands-on experience with Accounts Payable, Accounts Receivable, and bank reconciliations required.
• QuickBooks experience required; QuickBooks Desktop strongly preferred.
• Experience with sales tax reporting and filings.
• Working knowledge of Microsoft Excel.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Ability to work independently and take ownership of daily accounting responsibilities.
• Experience with Expensify is a plus; training will be provided.
• Experience with AvaTax is a plus.
• Bachelor's degree in Accounting, Business, or a related field preferred; equivalent professional experience considered.

Why This Opportunity?

• Join a growing, well-established organization with a collaborative team environment.
• Take ownership of essential accounting functions and contribute directly to daily operations.
• Enjoy a flexible hybrid schedule, transitioning to just 2 days onsite per week.
• Gain exposure to multiple areas of accounting within a lean team.
• 3+ month contract opportunity with potential for extension.