Accounting Associate

Northshore Health Centers, Inc; Portage (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

NorthShore Health Centers is seeking an Accounting Associate to manage core accounting tasks, payroll data, and regulatory reporting. You will verify time records, post entries, and reconcile ledgers, supporting external audits and audits in grant areas.

The role emphasizes accuracy, timely reporting, and collaboration with finance leadership to ensure compliance with applicable standards and regulations.

Qualifications

• Associate degree in finance/business or equivalent experience with three years in accounting.
• Bachelor’s degree preferred but not required if experience qualifies.
• Strong numerical accuracy and knowledge of payroll and general ledger procedures.

Responsibilities

• Process employee time data and payroll information accurately.
• Audit invoices against purchase orders and prepare checks for payments.
• Post journal entries and reconcile general ledger accounts.
• Prepare financial statements, grant reports, and department reports as needed.
• Assist with external audits and regulatory reporting.

Skills

Analytical thinking

Problem solving

Interpersonal skills

Time management

Attention to detail

Verbal and written communication

Microsoft Office proficiency

Education

Associate’s Degree in Finance or Business

High School Diploma with 3 years experience

Bachelor’s Degree preferred

Tools

Microsoft Excel

Accounting software

Job description

Summary/ObjectiveThe Accounting Associate is responsible for major accounting and reporting responsibilities. Computes, classifies, records, and verifies numerical data for use in maintaining accounting records. In addition, the Accounting Associate processes employee time clock and payroll data. Verifies employees’ time worked.Essential FunctionsCompiles and sorts documents, such as invoices and checks, sustaining business transactions.Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.Compiles daily cash and check payments for the daily deposit to a bank account.Audits invoices against purchase orders, research discrepancies, and writes checks for payments.Investigates problems that vendors or purchasing agents have with obtaining payment for bills.Prepares vouches, invoices, checks, account statements, reports, and other records, and reviews for accuracy.Extracts general ledger information. Reconcile general ledger accounts with various registers. Reconciles reports discrepancies and problems.Compiles cost reports and revenue and balance sheets.Monitors loans and accounts payable and receivable to ensure that payments are up to date.Codes data for input to financial data processing system according to company procedures.Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.Primary preparation source for the bi-weekly, outsourced payroll process.Reviews and processes employee time, i.e. time work, sick time, and vacations hours and tests for integrityResponsible for wage garnishment and other deduction preparation and remittance to payroll processing company.Responsible for accurate journal entries from payroll system into the general ledger.Provides reports to the Accounting Manager, Controller, and CFO as needed relating to all relevant activities of the department in a timely fashion and with appropriate level of detail, including financial statements, payroll reports, grant reports, and other project reports.Assists the Accounting Manager in preparation of external reports as necessary for all financial activities of NorthShore Health Centers, ensuring compliance with standards, laws, and regulations as promulgated by regulatory and accrediting organizations such as BPCH, PCMH, and all necessary State and Federal Governments, etc. This will include the preparation of client schedules in for the annual audit in the areas for which are functions of this person's job responsibilities. Will also include any needed grant reports.*These essential functions are a summary of the primary duties and responsibilities of the position and are not intended to be a comprehensive listing of all duties and responsibilities. The position will include other duties as assigned, and duties are subject to change at management's discretion.CompetenciesPlanning and strategic foresightResponsible Decision MakingIntegrity and accountabilityInnovation and creativityAdaptive and flexibleLeadership, teamwork, and conflict resolutionProfessionalism and work ethicEmpathyWork EnvironmentWork is performed in an office environment. Involves frequent personal and telephone contact with patients, physicians, and other healthcare personnel. Work may be stressful at times. Interaction with others is constant and interruptive.TravelTravel outside of Northshore locations will be rare for this position. Travel within Northshore locations will be rare for this position.Required Role QualificationsAssociate’s Degree in Finance, Business, or related-studies OR High School Diploma, Transcripts, or Equivalent with three (3) years of experiencePreferred Role QualificationsBachelor’s Degree in Finance, Business, or related-studiesRequired SkillsAbility to analyze situations and solve problems at strategic and tactical levelsExcellent interpersonal and customer service skillsAbility to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policiesAbility to acquire a thorough understanding of the organization's hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factorsPracticed at organization and planningEmploy Critical thinking and problem solvingMaintains composure and operates with emotional intelligenceEthical reasoning and decision-makingStrong attention to detailReceptive and responsive to feedbackExcellent verbal and written communication skillsTime management, prioritization, and sense of urgencyProficient with Microsoft Office Suite or related software