Accounting Associate

Bayview Foundation, Inc.; Madison (WI); On-site; USD 33,000 - 37,000; Part time

Benefits offered by this job

11 paid holidays

2 personal days

Vacation and sick time

Job summary

Bayview Foundation, Inc. is seeking a detail-driven Accounting Associate to manage day-to-day financial operations, including accounts payable, accounts receivable, and grant-budget tracking.

The role supports the Finance Director and Development Director to ensure accurate month-end close and reporting for a culturally diverse community. The part-time position (20 hours/week) offers $24–$27 per hour and a benefits package including holidays, personal days, and accrued vacation and sick time.

Qualifications

• Two years minimum experience in accounting operations.
• Experience with QuickBooks or equivalent accounting software.
• Experience with Bill.com or equivalent accounts payable software.
• Experience owning accounts payable processes.
• Experience in non-profit accounting or accounting with restricted accounts is a bonus.

Responsibilities

• Own Accounts Payable and Receivable operations in the accounting system and Bill.com.
• Support grants tracking and restricted fund expenses and reporting.
• Assist with audit preparation and Form 990 documentation.
• Collaborate with directors to ensure timely financial reporting and process improvements.

Skills

Organizational skills

Time management

Attention to detail

Commitment to social justice

Tools

QuickBooks

Bill.com

Microsoft Office

Google Suite

Job description

Bayview Foundation, Inc. is a nonprofit organization that provides affordable housing and supportive services to residents living in Madison’s beautiful and historic Triangle Neighborhood. At the heart of the neighborhood, Bayview operates a vibrant and comprehensive community center that provides culturally relevant and responsive educational, social, recreational, and cultural programs and services.

Bayview features 130 apartment and townhouse units, providing affordable housing for approximately 450 residents, including nearly 200 children. Programs focus on food access, youth development and education, adult learning and workforce advancement, resource navigation, senior wellness, and arts and culture. You can find more information about Bayview on our website: bayviewfoundation.org.

Position Summary

Bayview is looking for a detail-driven and dependable accounting professional to serve as the organization’s Accounting Associate. Bayview is building the accounting infrastructure for our next chapter, and the Accounting Associate is an opportunity to translate the daily operations of a thriving, culturally diverse community into the ledgers, tracking, and reporting that keep it going. This position is responsible for the day-to-day financial operations behind Bayview’s housing and community programming, including Accounts Payable, Accounts Receivable, and expense tracking against restricted funds and grant budgets, along with monthly account reconciliations, journal entries, and month-end close. This position works closely with the Finance Director and the Development Director, contributing to the accuracy and timeliness of the financial information senior staff and the board rely on. Prior experience in accounting operations is required, with an emphasis on strong organizational skills, accuracy, follow-through, and the ability to handle confidential matters with discretion.

Hours and Compensation

The Accounting Associate is a part-time (20 hour/week) hourly position with an hourly rate of $24-$27 depending on experience. This position comes with a competitive benefits package: 11 paid holidays; 2 personal days, and accrued vacation and sick time.

Duties & Responsibilities

Accounts Payable and Receivable

• Own Accounts Payable operations in the accounting system and Bill.com, including vendor W-9 collection and annual 1099 preparation
• Assist in Accounts Receivable operations, including donor pledges
• Own Credit Card Log process for proper classification and expense tracking

Grants and Restricted Funds

• Own expense tracking and categorization, especially for grant compliance and restricted funds
• Assist with monthly documentation and reporting needed to support senior staff and restricted fund compliance

Audit and Reporting

• Assist with annual audit preparation by pulling requested schedules, invoices, and supporting documentation for auditors
• Provide supporting schedules and documentation for Form 990 preparation
• Collaborate with other departments to support financial decision-making and reporting

General

• Assist the Finance Director, Development Director, and Operations Director to ensure accurate and timely financial operations
• Identify and implement improvements to accounting processes and efficiency, adapt to updated technology and software tools, and support community center operations as needed
• Other financial support as needed

Qualifications

• Proven success within the fields of accounting, finance, or grants management
• A minimum of two years of experience in accounting operations
• Experience with QuickBooks or equivalent accounting software
• Experience with Bill.com or equivalent accounts payable software
• Experience owning accounts payable processes
• Organizational and time management skills
• Ability to handle confidential matters with discretion
• Experience in Non-profit accounting or accounting with restricted accounts is a bonus

Requirements

• Proficient in Microsoft Office applications and Google Suite
• Excellent organizational skills and attention to detail
• Commitment to social justice, racial equity, and anti-racism
• Ability to accept feedback and work closely with team members

Bayview is an Equal Employment Opportunity/Affirmative Action Employer.