Accounting Associate

Hawaii Coffee Company; Honolulu (HI); On-site; USD 28,000 - 33,000; Full time

Job summary

Hawaii Coffee Company in Honolulu, HI is seeking an Accounting Associate to support accounts payable, month-end closings, and vendor reconciliations.

Under supervision, you will process invoices, manage coding, and aid with year-end 1099 preparations and audits.

The role requires 2+ years AP experience, strong Microsoft Office skills, and solid English communication.

Qualifications

• 2+ years of Accounts Payable experience.
• High School diploma or equivalent.
• Proficient in Microsoft Office; 10-key by touch.
• Well-developed verbal and written English communication.

Responsibilities

• Receive and process invoices and check requests.
• Sort and review invoices for proper account codes.
• Reconcile monthly credit cards and vendor statements.
• Assist with month end closing including journal entries.
• Back up for sales order desk.
• Assist with year-end Form 1099.
• Provide support for audits and vendor communications.
• Maintain organized accounts payable files.

Skills

Accounts Payable

Communication

Organization

Education

High School diploma or equivalent

Tools

Microsoft Office

10-key by touch

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting Associate

G&A Admin Full Time Admin Honolulu, HI, US

3 days ago Requisition ID: 1063

Salary Range: $20.00 To $24.00 Hourly

POSITION SUMMARY

Under the Supervision of the Sr. Accounting Manager, the Accounts Payable Associate is responsible for managing and maintaining the company’s accounts payable functions. This position will also prepare month end journal entries and account reconciliation. They will assist with company employee travel arrangements and provide support to the sales order desk when needed.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Regular attendance is required for the position
• Receive and process invoices and check requests
• Sort and review invoices for proper account charge codes.
• Maintain extensive knowledge of appropriate computerized systems necessary for data entry and retrieval
• Ability to maintain a complex record and filing system of accounts payable vendor files and other financial records including purchase orders and invoices
• Reconcile monthly company credit cards and vendor statements
• Respond to questions and make calls regarding billing problems; act as a liaison between departments and vendors
• Assist with month end closing including preparing journal entries, account reconciliations and analysis
• Assist with year-end audits
• Back up for sales order desk
• Assist with credit applications
• Prepare year end Form 1099
• Assist with periodic physical inventory as needed
• Establish and maintain positive relationships with vendors and team members
• Maintain work area in a neat, orderly and sanitary manner
• Provide ongoing feedback to other departments and management
• Correctly and promptly follow specified company procedures required for the appropriate handling of all Emergency Responses and Safety practices

Other Functions:

Performs other related duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Communication, Written – Ability to communicate in writing clearly and concisely.
• Organized – Being organized or following a systematic method of performing a task.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Responsible – Ability to be held accountable or answerable for one’s conduct.
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Accountability – Ability to accept responsibility and account for his/her actions.
• Reliability – The trait of being dependable and trustworthy.
• Friendly – Ability to exhibit a cheerful demeanor toward others.
• Customer Oriented – Ability to take care of the customer’s needs while following company procedures.

Mental Demands:

• Ability to work under stressful conditions
• Able to interact with others with courtesy and tact
• Ability to manage and prioritize multiple projects in an organized and efficient manner
• Ability to respond to crisis situations in a calm and effective manner
• Ability to complete projects on schedule

Communication Demands:

The position requires talking to co-workers, customers, vendors; requires written communications to and from co-workers, customers and vendors, talking on the telephone; requires responding to written or verbal requests of co-workers, customers and vendors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires visiting/working at other work-sites; Ability to communicate via the latest technologies required for the position.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

SKILLS & ABILITIES

Experience: 2+ years of Accounts Payable experience and basic accounting knowledge/background

Education: High School diploma or equivalent.

Computer Skills: To perform this job successfully, an individual should have basic knowledge of Microsoft

Office applications. 10 key by touch.

Language: Well-developed verbal and written English communication skills.

PHYSICAL DEMANDS

The physical demands described her are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 – 2.5+ hrs/day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 – 5.5+ hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands Lift/Carry

Stand O 10 lbs or less O

Walk O 11-20 lbs O

Sit F 21-50 lbs N

Manually Manipulate O 51-100 lbs N

Reach Above Shoulder N

Climb N Push/Pull

Crawl N 12 lbs or less O

Squat or Kneel N 13-25 lbs O

Speak F

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in an office located in a warehouse with moderate noise from the production area where coffee is roasted, packaged and stored.