Accounting Assistant II - Bond (Categorically Funded)

Antelope Valley College; Del Sur (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Antelope Valley College is seeking an Accounting Clerk to manage ASO funds and college financial transactions. Under the supervision of a designated supervisor, you will receipt, post, balance and reconcile financial activities, assist with payroll and cashiering, and help with accounts payable and receivable.

The role involves preparing journals, posting to ledgers, processing purchase orders, and generating financial reports.

Qualifications

• <b>EDUCATION AND EXPERIENCE</b> Any combination equivalent to: graduation from high school and two years of responsible clerical accounting experience.

Responsibilities

• Maintains financial and statistical records related to assigned areas of accounting and coordinates these with other accounting functions.
• Assure payments, receipts and documentation are in accordance with district, county, State and federal laws, regulations and procedures.
• Receives, counts, balances, and posts financial transactions to proper accounts and ledgers; enters inventory, financial and statistical data to proper account; adjust accounts as needed.
• Prepares and maintains accounting records for ASO accounts, budget accounts; post financial data and prepares reports showing trial balances, profit and loss.
• Enter purchase orders and receipt of goods into college system; verifies accuracy of purchase orders against requisition data.
• Performs a variety of calculations and financial and statistical recordkeeping; verifies accuracy of financial and numerical data and follows-up on issues of inaccuracy and discrepancy.
• Receives and disburses cash according to established procedures; refund or bill students for fees due; distribute financial aid checks; prepares bank deposits and reconciliations; enters appropriate data into computer and posts to proper accounts.
• Performs a variety of clerical duties related to student events and activities.
• Operates a variety of office equipment including computer, adding machine, copier.
• Provides direction and guidance to student workers.

Skills

Data entry

Budgeting

Accounts payable

Accounts receivable

Education

High school diploma

Tools

Excel

Accounting software

Job description

DESCRIPTION

Under the direction of a designated supervisor, performs a variety of responsible accounting duties related to Associated Student Organization (ASO) funds and accounts, budget accounts, accounts payable, accounts receivable, assisting with payroll and cashiering and others; receipt, post, balance and reconcile financial transactions; assist in the preparation and processing of financial, statistical and personnel-related documents, records and materials. Performs other related responsibilities as may be assigned.

REPRESENTATIVE DUTIES

• Maintains financial and statistical records related to assigned areas of accounting and coordinates these with other accounting functions. (E)
• Assure payments, receipts and documentation are in accordance with district, county, State and federal laws, regulations and procedures. (E)
• Receives, counts, balances, and posts financial transactions to proper accounts and ledgers; enters inventory, financial and statistical data to proper account; adjust accounts as needed. (E)
• Prepares and maintains accounting records for ASO accounts, budget accounts; post financial data and prepares reports showing trial balances, profit and loss. (E)
  Performs a variety of accounting clerical duties related to the processing of district accounts payable; inspect invoices for accuracy and verify receipt of goods as ordered. (E)
• Enter purchase orders and receipt of goods into college system; verifies accuracy of purchase orders against requisition data. (E)
• Performs a variety of calculations and financial and statistical recordkeeping; verifies accuracy of financial and numerical data and follows-up on issues of inaccuracy and discrepancy. (E)
• Receives and disburses cash according to established procedures; refund or bill students for fees due; distribute financial aid checks; prepares bank deposits and reconciliations; enters appropriate data into computer and posts to proper accounts.
• Performs a variety of clerical duties related to student events and activities.
• Operates a variety of office equipment including computer, adding machine, copier.
• Provides direction and guidance to student workers.
• Performs other related duties as may be assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school and two years of responsible clerical accounting experience.

This is a categorically funded position; continued employment is contingent upon continued receipt of funding.

Knowledge of: Methods, procedures and terminology used in assigned clerical accounting duties. Financial and statistical record-keeping techniques.Advanced accounting practices and procedures.Modern office practices, procedures and equipment.Correct English usage, grammar, spelling, punctuation and vocabulary. Laws, rules and regulations related to assigned activities.District organization, operations, policies and objectives. Interpersonal skills using tact, patience and courtesy.Basic operation of standard office machines.Telephone techniques and etiquette.Operation of a computer and applicable software.

ABILITY TO: Perform responsible and advanced clerical accounting procedures. Perform clerical accounting duties in the maintenance of assigned accounts. Prepare and maintain accurate financial and statistical records. Verify, balance and adjust accounts. Process and record accounting transactions accurately. Operate a computer and applicable software. Prepare financial statements and other technical financial reporting documents. Operate office equipment such as a calculator, typewriter and copier. Plan and organize work. Work confidentially with discretion. Add, subtract, multiply and divide quickly and accurately. Learn, apply and explain policies, procedures, rules and regulations.Answer telephones and greet the public courteously. Perform clerical duties such as filing, typing, duplicating and maintaining routine records. Type at an acceptable rate of speed. Understand and follow oral and written directions. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others.

OTHER INFORMATION

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Provides direction and guidance to student workers. Do not have full-time employees to supervise.
CONTACTS: Co-workers, other departmental personnel, vendors, LACOE, vendors, agencies, students, and student workers.
PHYSICAL EFFORT: Requires the ability to exert some physical effort, such as walking, standing and light lifting Minimal dexterity in the use of fingers, limbs and body in the operation of office equipment. Tasks require extended periods of time at a keyboard.
WORKING CONDITIONS: Normal office environment.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND COMMITMENT TO DIVERSITY

Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations.

To find out more about AVC, please visit our website at avc.edu.

Annual Security Report

is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police/