Accounting Assistant II - Arts and Sciences, Psychological & Brain Sciences

Washington University in St. Louis; Hadley (MA); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Transit benefit

Paid vacation and holidays

Job summary

Washington University in St. Louis is seeking an administrative/support specialist to provide transactional and accounting assistance to the Psychology and Brain Sciences departments. The role covers purchases, spend authorizations, travel expenses, reimbursements, and invoice processing.

Qualified candidates have a high school diploma and 2 years in office or accounting functions; proficiency with Excel, Office, and Workday is preferred. Normal office environment with standard hours.

Qualifications

• High school diploma or equivalent required.
• 2 years of office, payroll, accounting, or business experience.
• No specific certification or professional license required.

Responsibilities

• Initiates and reviews documentation for purchasing transactions.
• Processes spend authorizations and travel expense reports.
• Process department reimbursements for assigned profile.
• Reviews and processes Procard transactions for approval.
• Processes internal and external invoices; monitors balances.

Skills

Accounting

Budgeting

Journal Entries

Communication

Time Management

Invoices

Excel

Office Suite

Reconciliations

Travel Expense Reports

Workday

Education

High school diploma or equivalent

Tools

Workday

Microsoft Excel

Microsoft Office

Job description

Location

ST. LOUIS, MO 63130

Scheduled Hours

37.5

Position Summary

This position provides transactional and administrative support to the departments and programs in assigned department.

Job Description

Primary Duties & Responsibilities:

This position provides transaction and administrative support to the Psychological and Brain Sciences and the programs associated with the department.

• Initiates/review and upload supporting documentation for purchasing transactions.
• Processes spend authorizations and expense reports for travel.
• Process reimbursement requests for department members in your assigned profile.
• Reviews and processes Procard transactions for approval.
• Processes internal and external invoices.
• Monitors account balances, process necessary journals and budget adjustments.
• Maintains documentation of transaction in accordance with internal and external retention and compliance policies.
• Provides general office support including supporting human subject payments.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal Office Environment

Physical Effort

• Typically sitting at a desk or table

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications** /Professional Licenses **:

No specific certification/professional license is required for this position.

Work Experience:

Office, Payroll, Accounting, Or Business (2 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications** /Professional Licenses **:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Relevant Experience (3 Years)

Skills:

Accounting Journal Entries, Budgeting, Business Judgment (Inactive), Communication, Computer Literacy, Deadline Management, Detail-Oriented, Developing Creative Solutions, Financial Review, Fund Accounting, High Accuracy, Higher Education Administration, Highly Resourceful, High Reliability, Invoices, Microsoft Excel, Microsoft Office, Organizing, Reconciliations (Inactive), Self Motivation, Software Technologies, Time Management, Travel Expense Reports, Workday Software, Working Independently

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.