Accounting Assistant/ Book Keeper

NeilMed Pharmaceuticals; Santa Rosa (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Plans

401(k) with 4% employer contribution

$50,000 company paid Life Insurance policy

Six paid holidays

Job summary

A leading pharmaceutical manufacturer is seeking a full-time Accountant Assistant/Bookkeeper to support the finance department in Santa Rosa. Key responsibilities include processing transactions, reconciling accounts, and maintaining financial records. The ideal candidate should have a Bachelor's degree in Accounting and 1-2 years of experience in the field. Benefits include medical plans, a 401(k) with employer contribution, and more.

Qualifications

• 1-2 years of experience in bookkeeping or accounting.
• Basic knowledge of US GAAP.

Responsibilities

• Record day-to-day financial transactions and complete the posting process.
• Verify and reconcile transactions.
• Process accounts payable and accounts receivable.
• Prepare and reconcile bank statements.
• Sort out accounting and clerical duties.

Skills

Attention to detail

Communication skills

Ability to work independently

Proficiency in Microsoft Office Excel

Familiarity with accounting software (QuickBooks, NetSuite)

Bilingual (Spanish and English)

Education

Bachelor's degree in Accounting or related field

Tools

QuickBooks

NetSuite

Microsoft Office Suite

Job description

Contract Recruiter and HR Operations (NeilMed Pharmaceutical), Freelance Prompt Engineer

SUMMARY OF RESPONSIBILITIES:

The Accountant Assistant/Bookkeeper will support the finance department with a variety of accounting and bookkeeping tasks. This role requires a basic understanding of accounting principles and proficiency in data entry and record‑keeping. The ideal candidate will be detail‑oriented, organized, and able to work efficiently in a fast‑paced environment. This is a full‑time on‑site position based in our Santa Rosa headquarters, with no option for remote or hybrid work.

KEY RESPONSIBILITIES:

• Record day‑to‑day financial transactions and complete the posting process.
• Verify and reconcile transactions.
• Process accounts payable and accounts receivable.
• Prepare and reconcile bank statements.
• Review and process expense reports.
• Sort out accounting and clerical duties.
• Maintain and update the vendor master file.
• Assist in the preparation of journal entries.
• Maintain credit card payment custody and ensure proper documentation is captured.
• Complete ad‑hoc requests and projects as assigned.

QUALIFICATION REQUIREMENTS (EXPERIENCE, TRAINING, SKILLS, EDUCATION)

KNOWLEDGE:

• Bachelor's degree in Accounting or related field preferred; or equivalent experience.
• 1‑2 years of experience in bookkeeping or accounting.
• Familiarity with accounting software (e.g., QuickBooks, NetSuite).
• Proficiency in Microsoft Office Suite, especially Excel.
• Basic knowledge of US GAAP.
• Strong attention to detail and accuracy.

SKILLS/COMPETENCIES:

• Enthusiastic, positive, and collaborative.
• Good written and oral communication skills.
• Professional, trustworthy, and able to maintain confidentiality.
• Ability to work on multiple projects simultaneously.
• Ability to work independently with limited supervision.
• Fluent in Spanish and English is a plus.

BENEFITS:

• Medical, Dental, and Vision Plans
• 401(k) with 4% employer contribution
• $50,000 company paid Life Insurance policy
• Six paid holidays

Job Details:

• Seniority Level: Associate
• Employment Type: Full‑time
• Job Function: Accounting/Auditing and General Business
• Industry: Pharmaceutical Manufacturing