Accounting Assistant (AP/AR)

Jobot; Denver (CO); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

401(k) match

Medical insurance

Dental insurance

Vision insurance

HSA contribution

Life and disability insurance

PTO & holidays

Job summary

Jobot is seeking an Accounting Assistant (AP/AR) in Denver, CO for an on-site role. You will gain hands-on experience with AP, AR, and intercompany work in QuickBooks Online, reporting to the Accounting Manager with a clear path to Staff Accountant as the team grows.

The position offers competitive hourly pay of $25–$30, with overtime eligibility, 401(k) match, medical/dental/vision, and PTO. Join a PE-backed, tech-enabled logistics platform that values growth and collaboration.

Qualifications

• High school diploma or equivalent required; accounting coursework or degree is a plus.
• Prior bookkeeping/AP/AR or accounting admin experience preferred.
• Proficient with Excel and Microsoft 365; familiarity with QuickBooks Online or similar ERP.
• Ability to manage recurring deadlines and maintain audit-ready records.
• Strong discretion handling confidential financial and vendor data.

Responsibilities

• Accounts Payable: enter invoices, PO/receipt matching in QuickBooks Online.
• Process payments via check, ACH, wire; manage vendor W-9s.
• Accounts Receivable: generate invoices, apply payments, monitor aging.
• Intercompany: support cost allocations and intercompany invoices.
• Document management and monthly close readiness.

Skills

Deadline management

Audit readiness

Professional communication

Discretion with sensitive data

Multi-entity experience

Education

High school diploma or equivalent

Accounting/Finance/Business coursework or degree a plus

Tools

Excel / Microsoft 365

QuickBooks Online

ERP accounting systems

Job description

Accounting Assistant (AP/AR)

$25 - $30 per hour | Denver, CO | On-site | Consulting

Entry point into accounting with a PE-backed, tech-enabled logistics platform. Hands-on AP, AR, and intercompany work in QuickBooks Online, a direct line to the Accounting Manager, and a defined path to Staff Accountant.

A bit about us:

Our client was founded more than a decade ago and based in Denver, a PE-backed, tech-enabled logistics platform that helps multi-location businesses manage their distributed storage and inventory needs nationwide through one centralized solution.

Why join us?

• Competitive Compensation: Competitive hourly rate (DOE) with overtime eligibility
• 401(k) with Company Match
• Comprehensive Benefits: Company-subsidized Medical, Dental, and Vision; employer HSA contribution; company-paid Life and Disability Insurance; additional voluntary benefits
• PTO & Paid Holidays
• Clear Career Path: Defined progression into a Staff Accountant role and on to senior accounting positions as the department grows
• Collaborative Work Environment: Join a growing accounting team with direct reporting to the Accounting Manager and real exposure to how the function runs
• Growth Backing: Private equity support fueling continued investment in our people and platform

Job Details

Key Responsibilities and Duties

Accounts Payable

• Receive, verify, and enter invoices; match invoices to purchase orders and receipts in QuickBooks Online
• Assist with scheduling and executing payments via check, ACH, wire, and virtual card
• Request, collect, and track vendor W-9s, including the annual refresh for expiring or changed vendors
• Securely collect and verify vendor banking details under established controls
• Resolve invoice discrepancies and handle vendor inquiries
• Support annual 1099 preparation by validating vendor records and tax ID information

Accounts Receivable

• Create and send accurate invoices based on contract terms
• Record incoming payments, apply them to the correct accounts, and upload bank files
• Monitor aging reports, follow up on overdue invoices, and elevate late payments
• Resolve billing discrepancies and reconcile customer accounts
• Prepare AR metrics including aging reports and DSO

Intercompany Support

• Support cost allocations across entities
• Create and post intercompany invoices, ensuring both sending and receiving sides are recorded
• Perform monthly and quarterly reconciliations of intercompany AP/AR accounts
• Monitor and clear imbalances so differences are resolved by set deadlines

Document Management & Close Support

• Maintain the accounting documentation repository so invoices, receipts, statements, and schedules are filed and retrievable
• Build and maintain the monthly close folder structure, indexing support to the correct period
• Keep records audit-ready so documentation requests are fulfilled without reconstruction
• Complete assigned pre-close checklist items and report status to the Accounting Manager
• Gather documentation for external audit, tax filings, and compliance requests
• Maintain vendor and customer contact records in the accounting system
• Process incoming accounting mail and route correspondence; support ad-hoc team projects

Qualifications

Needed:

• High school diploma or equivalent required; coursework or a degree in accounting, finance, or business is a plus
• Prior experience in bookkeeping, accounts payable, accounts receivable, or accounting administrative support strongly preferred
• Experience or strong background in invoice entry, PO and receipt matching, payment application, and vendor record maintenance
• Working proficiency with Microsoft Excel and Microsoft 365
• Exposure to QuickBooks Online or another ERP accounting system preferred
• Proven ability to manage recurring deadlines and keep records organized to an audit-ready standard
• Ability to handle confidential financial and vendor banking information with discretion
• Clear professional written and verbal communication with vendors, customers, and internal teams
• Experience supporting multi-company or multi-entity organizations is a plus
• Interest in building a long-term career in accounting

Equal Opportunity Statement

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Background Check

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