Accounting Assistant

Community Interface Services; Vista (CA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Very low-cost medical, dental, vision,

life insurance

Generous paid time off, including sick

Paid Holidays

Paid initial and ongoing training

Unique retirement plan that we contrib

Company issued iPhone and laptop

Job summary

Community Interface Services in Vista, CA is seeking a full-time Accounting Assistant to support our accounting team with billing, AR, and AP. This position offers a stable nonprofit environment and opportunities to contribute to meaningful work.

The role requires accuracy, familiarity with Excel and Outlook, and QuickBooks Online. We offer a competitive starting pay of $23–$25 per hour plus a potential $1 raise after completing our Career Jumpstart program.

Qualifications

• High School Diploma (some college preferred).
• One year of experience in an office-based administrative or accounting role.
• Proficiency in Excel and Outlook; experience with databases.
• Experience with QuickBooks Online is highly preferred.
• Flexible, detail-oriented, and reliable; good teamwork.

Responsibilities

• Set up new vendors in our accounting system
• Review and process invoices from vendors
• Print and mail payment checks to vendors
• Compile payment details for ACH payments
• Invoice customers for services
• Update accounting records in QuickBooks Online
• Match payment details to invoices
• Research and reconcile unpaid invoices
• Learn various software used to process financial transactions
• Follow policies to conduct high-volume financial transactions accurately
• Work on special projects as needed
• Maintain confidentiality and protect sensitive information

Skills

Excel

Outlook

Databases

QuickBooks Online

Education

High School Diploma

Some college

Tools

QuickBooks Online

Job description

Do you want challenging work in an organization that makes a difference? Community Interface Services, a nonprofit that serves people with developmental and intellectual disabilities, is currently seeking a full-time Accounting Assistant in our lively Vista office. This administrative role will work closely with our accounting team on billing, accounts receivable, and accounts payable.

The starting pay range is $23.00-25.00 per hour, depending on education and experience. There is an opportunity for a $1 increase in your compensation for those who meet agency standards after completing our Career Jumpstart program!

OUR MISSION

Community Interface Services is a non-profit organization that has empowered adults with intellectual and developmental disabilities since 1983. Our mission is to provide quality, individualized, community-based support and training in employment, housing, community living, and other related services.

KEY RESPONSIBILITIES

As an Accounting Assistant, you will help the accounting team to:

• Set up new vendors in our accounting system
• Review and process invoices from vendors
• Print and mail payment checks to vendors
• Compile payment details for ACH payments
• Invoice customers for services
• Update accounting records in QuickBooks Online
• Match payment details to invoices
• Research and reconcile unpaid invoices
• Learn a variety of software used to process financial transactions and track payments
• Follow established policies and procedures to conduct a high volume of unique financial transactions accurately and efficiently using professional judgement
• Work on a variety of special projects as needed
• Conduct all business activities in accordance with widely recognized ethical standards; ensure confidentiality is not breached regarding financial, accounting, personnel, participant, and all other propriety information; work to reduce the agency's vulnerability to waste, fraud, and abuse; comply with all safe work practices

The ideal candidate will have:

• High School Diploma (some college preferred) plus one year of experience in an office-based administrative or accounting role.
• Working knowledge of Excel and Outlook; experience using databases; experience with QuickBooks Online is highly preferred.
• Flexibility, openness, and ability to adapt to change.
• Strong attention to detail, organizational skills, and ability to process a high volume of financial transactions accurately and effectively.
• Dependable and reliable; able to follow through on commitments.
• Strong communication and teamwork skills.

Why you will love working with Community Interface Services!

As a Top Workplace voted by the San Diego Union Tribune for six years running, Community Interface Services strives to be an inclusive, supportive work environment. We offer a wide variety of benefits such as:

• The opportunity to do challenging and meaningful work that makes a difference and improves people's lives
• Excellent professional development and career growth opportunities
• A warm and supportive culture with people who truly care about you
• 40 hours per week, Monday-Friday schedule
• Very low-cost medical, dental, vision, and life insurance
• Generous amounts of paid time off, including sick and personal leave
• Paid Holidays
• Paid initial and ongoing training
• Unique retirement plan that we contribute to on your behalf
• Company issued iPhone and laptop
• And much more!