Accounting Assistant

North American Trailer; Salt Lake City (UT); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k)

PTO

Job summary

North American Trailer is seeking an experienced accounting clerk to handle AP, AR, and general ledger tasks in a small team environment. You will support vendor invoicing, customer payments, and month-end close while coordinating with the VP of Finance and cross-location staff.

The role involves processing invoices, reconciliations, and tax filings, with benefits including health/dental/401(k) and PTO, in a collaborative office setting.

Qualifications

• 2+ years in accounts payable, accounts receivable, bookkeeping or a similar accounting role.
• Working knowledge of debits, credits and basic account reconciliation.
• Experience with an accounting system such as QuickBooks, Sage or a dealer management system.
• High school diploma or equivalent.

Responsibilities

• Enter, code and match vendor invoices to POs and receiving documents
• Prepare weekly check and ACH runs for VP of Finance approval
• Maintain vendor files, including W-9s, and assist with year-end 1099 preparation
• Reconcile vendor statements and resolve discrepancies
• Post customer payments and make bank deposits
• Monitor aging reports and follow up on past-due accounts
• Process customer credit applications
• Prepare bank and credit card reconciliations
• Record routine journal entries and post month-end accruals
• Assist with sales and use tax filings, inventory counts and annual audits
• Prepare schedules and reports as requested
• Backup for front-office and branch administrative tasks
• Document accounting procedures as processes are formalized

Skills

Accuracy

Organization

Discretion

Communication

Initiative

Adaptability

Education

High school diploma or equivalent

Associate degree in accounting or business

Tools

QuickBooks

Sage

Dealer management system

Job description

Description

Accounts payable

• Enter, code and match vendor invoices to purchase orders and receiving documents
• Prepare weekly check and ACH runs for VP of Finance approval
• Maintain vendor files, including W-9s, and assist with year-end 1099 preparation
• Reconcile vendor statements and resolve discrepancies

Accounts receivable and rental billing

• Post customer payments and make bank deposits
• Monitor aging reports and follow up on past-due accounts
• Process customer credit applications

General ledger and month-end close

• Prepare bank and credit card reconciliations
• Record routine journal entries and post month-end accruals
• Assist with sales and use tax filings, inventory counts and the annual audit or tax return
• Prepare schedules and reports as requested

Office and operations support

• Serve as backup for front-office and branch administrative tasks
• Help document accounting procedures as processes are formalized
• Perform other duties as assigned

Requirements

Required qualifications

• High school diploma or equivalent
• 2+ years of experience in accounts payable, accounts receivable, bookkeeping or a similar accounting role
• Working knowledge of debits, credits and basic account reconciliation
• Experience with an accounting system such as QuickBooks, Sage or a dealer management system

Preferred qualifications

• Associate degree in accounting or business, or progress toward a bachelor's
• Experience in a dealership, equipment rental or multi-location business
• Exposure to payroll processing and HR administration

Skills and competencies

• Accuracy: catches errors before they post and double-checks numbers
• Organization: manages recurring deadlines (check runs, statements, month-end) without reminders
• Discretion: protects confidential personnel and company financial data
• Communication: works professionally with vendors, customers, employees and branch staff
• Initiative: learns new processes quickly and asks questions early
• Adaptability: comfortable in a small team where priorities shift

Working conditions and compensation

• Office environment; prolonged computer work and occasional lifting of files or supplies up to 25 lbs.
• Pay range: depending on experience
• Benefits: health, dental, 401(k), PTO

North American Trailer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other legally protected status.