Accounting Assistant

Marquis Companies; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Marquis Companies is seeking an Accounting Assistant to support daily accounting tasks across multiple business lines. Responsibilities include processing deposits, AP/AR reporting, journal entries, and month-end activities, while maintaining confidentiality of employee and resident information.

The ideal candidate has at least two years in an office setting, strong communication skills, and proficiency in Word and Excel, with an Associate degree in a related field preferred.

Qualifications

• Associate degree in Accounting or related field preferred.
• Minimum two years of experience in an office environment.
• Strong written and verbal communication.
• Proficient with computers and data entry.
• Experience with Microsoft Word and Excel.

Responsibilities

• Process credit card transactions as needed.
• Download bank statements and manage Visa card statements.
• Run and save month-end reports for AP, AR, payroll.
• Assist with bank deposits and posting.
• Maintain confidential employee/resident files as needed.
• Provide backup support for other AP roles.

Skills

Communication skills

Data entry

MS Word & Excel proficiency

Confidentiality

Education

Associate degree in Accounting, Business Administration, or related field

Tools

Microsoft Word

Excel for Windows

Job description

Overview

Accounting Assistant

JOIN AN OUTSTANDING TEAM! As the Accounting Assistant, you will assist and perform necessary tasks to ensure the accuracy of the company’s accounting records including but not limited to responsibility of daily deposits for multiple business lines, managing AP process & AR related reporting and records management. As well as support for other positions and special projects as assigned. The successful candidate will be team oriented, a fast learner, willing to take on multiple projects, have a positive attitude, have a strong commitment to providing excellent customer service, be committed to data and detail and excellence in general.

Job Responsibilities

• Process credit card transactions as needed
• Download bank statements
• Manage Visa Credit card statement distribution, receipt and journal entry
• Run and save month end reports, AP AR Payroll
• Process Workers Comp payments
• Assist with bank deposits and posting
• Generate monthly AR Out of Standard reports
• Maintain & track Month End AR Reporting out of PCC & Manual Reporting
• Gather & Scan monthly Resident Trust Reconciliations
• Maintain & Distribute Approved Bad Debts
• Backup for other AP Positions as needed including but not limited to filing & scanning
• Outstanding AP & PR check review & follow up as needed
• Maintain confidential employee files (filing) as needed
• Work on special projects as assigned
• Support and assist department as necessary and perform other duties that may be assigned

Job Requirements

• Associate degree in Accounting, Business Administration, or related field preferred.
• Must have a minimum of two years of experience in office environment
• Good communication skills, both written and verbal.
• Must be knowledgeable of computers, data entry, output, etc.
• Proficient in Microsoft Word and Excel for Windows.
• Maintain the confidentiality of all employees/resident care information and any other personal information about the employees/residents as well as company information.
• Knowledge of principles and practices of basic office support, including but not limited to, clerical and administrative procedures and systems.
• Knowledge of operations of standard office equipment.

Marquis Companies has been in business since 1989. By joining Marquis Companies, you are joining a family of services. From Consonus Rehab and Consonus Pharmacy to AgeRight Care at Home, and AgeRight Clinical Services, we have a variety of services to offer opportunities for development and growth. Our Vital Life Foundation allows us to take resident experiences to the next level while giving back to our staff and community at large.

EEO Statement

“Be here. Be you.”

For more than 30 years, Marquis Companies and Consonus Healthcare have been serving seniors and welcoming staff of all backgrounds, skills, and perspectives. The Marquis family of companies offer a rich heritage of embracing differences and honoring individuality. We’ve continued to grow in our appreciation of diversity in the workplace. We know it builds strength, drives innovation, and brings valuable new perspectives and energy.

We’re committed to making our workforce an even greater reflection of the people and communities we serve, and we are honored our employees have chosen to work at Marquis and Consonus. Everything we do as a company is driven by our mission to help those we serve, and each other, live the best rest of our lives.

That means you being you – without apology or compromise. We value your every uniqueness and continue to curate, nurture, and sustain an inclusive culture. It’s the foundation of who we are and the evolution of our collective future.