Accounting Assistant

Guardian Fire Services; Omaha (NE); On-site; USD 38,000 - 48,000; Full time

Job summary

Midwest Protection Services in the Omaha area is seeking an Accounting Assistant to support the Accounting Department by analyzing and reconciling open accounts, and by handling invoicing with precision in our cloud-based system. This role emphasizes timely data entry and accurate receivables recording.

The position involves maintaining customer information, resolving billing discrepancies, and promptly addressing inquiries.

Qualifications

• Invoicing and billing accuracy.
• Maintain customer account information and payment preferences.
• Investigate billing discrepancies and resolve issues.
• Respond promptly to billing inquiries from customers.
• Collaborate with customer service to streamline billing processes.
• Experience with cloud-based accounting software.

Responsibilities

• Prepares and issues accurate invoices based on agreements, contracts, or work orders.
• Maintain and update customer account information, including contact details and payment preferences.
• Investigate billing discrepancies, errors, or disputes in coordination with customers and internal teams.
• Addresses customer inquiries related to billing, payments, and account details promptly and professionally.
• Collaborate with customer service teams to streamline billing processes and resolve issues.
• Achieves goals set forth by supervisor regarding error-free work, transactions, processes, and compliance requirements.
• Performs other tasks or projects assigned by supervisor.
• Contributes to team effort by accomplishing and achieving results.

Skills

Data entry

Billing

Customer service

Accounts receivable

Invoice reconciliation

Tools

QuickBooks

Job description

Midwest Protection Services (MPS) brings decades of trusted service to areas within a 200-mile radius of Omaha, Nebraska. As part of the Guardian network, they deliver expert fire protection equipment, security, and access control systems while upholding Guardian's promise of excellence and safety. Established in 2004 by industry experts, MPS is a top-tier provider for commercial, residential, and industrial projects in their region.

The Accounting Assistant plays a key role in the Accounting Department, helping to contribute to the company's financial strength by analyzing, managing and interacting with all the open accounts to reconcile invoices. The Accounting Assistant drives data entry to optimize the cloud-based software system ensuring accurate and timely processing for receivables and recording of financial information. The position plays a vital part in enhancing the company's infrastructure and has the capability to contribute to the strength and sustainable growth of Midwest Protection Services.

Essential Duties and Responsibilities:

• Prepares and issues accurate invoices based on agreements, contracts, or work orders.
• Maintain and update customer account information, including contact details and payment preferences.
• Investigate billing discrepancies, errors, or disputes in coordination with customers and internal teams.
• Addresses customer inquiries related to billing, payments, and account details promptly and professionally.
• Collaborate with customer service teams to streamline billing processes and resolve issues.
• Achieves goals set forth by supervisor regarding error-free work, transactions, processes, and compliance requirements.
• Performs other tasks or projects assigned by supervisor.
• Contributes to team effort by accomplishing and achieving results.
• Identifies change in processes and the optimal application to promote efficiency.
• Achieves department goals and metrics.
• Scheduling and coordination experience a plus.
• Experience in QuickBooks preferred.

Job Type:

• Full-time, Monday through Friday 8am-5pm
• 40 hours a week