Accounting Assistant

Vaco; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Vaco by Highspring is seeking an Accounting Assistant for a well-established facilities services organization in Long Island City, NY. The role focuses on administrative and accounting support, reporting, and coordination for the finance team.

The ideal candidate is bilingual (English/Spanish) with 3–5 years of experience, proficient in Excel and Office, and comfortable supporting senior leadership within a corporate setting. Salary ranges from $60,000 to $70,000 per year.

Qualifications

• Bilingual English/Spanish required.
• 3–5 years of admin, accounting or finance support experience preferred.
• Experience in a corporate environment is required.
• Experience supporting senior leadership or executives strongly preferred.
• Strong Microsoft Office skills required, especially Excel Pivot Tables and VLOOKUPs.
• High school diploma required; college degree preferred in business/accounting.

Responsibilities

• Support SVP of Finance and Accounting management with day-to-day admin and accounting support.
• Serve as central contact for internal requests, scheduling, documentation and team communication.
• Manage calendars for audits, regulatory deadlines, filings, meetings and deliverables.
• Coordinate meetings, presentations, agendas, invites and rooms.
• Assist with onboarding/offboarding for Finance and Accounting staff.
• Maintain training materials, resources, records and internal docs.
• Help prepare reporting packages, dashboards, and financial statement support materials.
• Pull reports in Excel and organize data using Pivot Tables and VLOOKUPs.
• Compile audit documentation and assist with audit prep.
• Track expenses, supplies, and department operations; manage communications.

Skills

Bilingual EN/ES

3–5 years administrative/ accounting

Microsoft Office

Excel (PivotTables & VLOOKUPs)

Experience supporting senior leaders

Education

High school diploma

Business/Accounting degree preferred

Tools

NetSuite

Job description

Client: Well-established facilities services organization Title: Accounting Assistant Salary: $60,000-$70,000 Location: Long Island City, Queens

About the Company

Our client is a privately held facilities services company that provides building maintenance, cleaning, and property support services to commercial, residential, corporate, and institutional clients across the New York metropolitan area. The organization has a large workforce, a strong reputation in its industry, and a professional corporate office environment.

What You'll Do

• Support the Senior Vice President of Finance and Accounting Management Team with day-to-day administrative, accounting support, and department coordination needs
• Serve as a central point of contact for internal requests, scheduling, documentation, and team communication
• Manage calendars related to audits, regulatory deadlines, filings, meetings, and key department deliverables
• Coordinate meetings, presentations, agendas, invitations, conference rooms, and related materials
• Assist with onboarding and offboarding for Finance and Accounting team members
• Maintain training materials, department resources, records, and internal documentation
• Help prepare reporting packages, dashboards, presentations, and financial statement support materials
• Pull reports and organize information using Excel, including Pivot Tables and VLOOKUPs
• Compile and organize audit documentation and assist with audit preparation
• Track expenses, supplies, equipment needs, incoming calls, mail, emails, and other department operations
• Communicate professionally with senior leadership, internal teams, and cross-functional departments

What We're Looking For

• Bilingual English/Spanish required
• 3-5 years of administrative, accounting support, finance support, or corporate department support experience preferred
• Experience working in a corporate environment required
• Experience supporting senior leadership or a department executive strongly preferred
• Prior experience supporting a Finance or Accounting team is helpful, but not required
• Strong Microsoft Office skills required
• Excel skills required, including comfort with Pivot Tables and VLOOKUPs
• NetSuite experience is a plus, but not required
• Experience with system transitions or ERP implementations is helpful
• High school diploma required; college degree preferred
• Business, Accounting, Finance, or related degree preferred

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.