Accounting Assistant

Nicholas Family of Companies; Mount Prospect (IL); On-site; USD 45,000 - 55,000; Full time

Job summary

Nicholas Family of Companies, located in Mount Prospect, IL, is hiring a full-time Accounting Assistant to join our growing accounting department. This in-person role supports a diverse portfolio of businesses within the group, emphasizing accuracy, organization, and teamwork.

The ideal candidate is detail-oriented, well-organized, and eager to contribute to a collaborative accounting team. Responsibilities include data entry, intercompany and vendor invoicing, and assisting Controllers with

Qualifications

• Construction accounting experience preferred.
• Proficiency in QuickBooks.
• Advanced Excel skills required.
• Strong written and verbal communication.
• Attention to detail and accuracy.

Responsibilities

• Serve as the primary data entry resource for various accounting functions.
• Assist with project documentation, including tracking allowances and change orders.
• Process intercompany transactions, vendor invoices, and customer invoices accurately and timely.
• Prepare and assist with ad hoc financial reports and data requests.
• Provide administrative and accounting support to the Controllers across the Nicholas Family of Companies.
• Maintain accurate financial records and ensure documentation is complete and organized.
• Assist with other accounting and administrative duties as assigned.

Skills

Data entry

Intercompany

QuickBooks

Excel

Communication

Organization

Time management

Accounting principles

Tools

Microsoft Office

Job description

Position Overview The Nicholas Family of Companies is seeking a full-time Accounting Assistant to join our growing accounting department. This is an in-person position based in Mount Prospect, IL, supporting a diverse portfolio of businesses within the Nicholas Family of Companies. The ideal candidate is detail-oriented, organized, and eager to contribute to a collaborative accounting team. Primary Responsibilities

• Serve as the primary data entry resource for various accounting functions.
• Assist with project documentation, including tracking allowances and change orders.
• Process intercompany transactions, vendor invoices, and customer invoices accurately and timely.
• Prepare and assist with ad hoc financial reports and data requests.
• Provide administrative and accounting support to the Controllers across the Nicholas Family of Companies.
• Maintain accurate financial records and ensure documentation is complete and organized.
• Assist with other accounting and administrative duties as assigned.

Qualifications

• Construction accounting experience preferred.
• Experience with QuickBooks preferred.
• Proficiency in Microsoft Office, with advanced skills in Excel strongly preferred.
• Excellent written and verbal communication skills.
• Strong analytical, organizational, problem-solving, and time management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Working knowledge of accounting principles and the flexibility to support multiple industries and business entities.
• High level of accuracy, attention to detail, and professionalism.