Accounting Assistant

University of Mississippi; Mississippi; On-site; USD 39,000 - 58,000; Full time

Job summary

The University of Mississippi Office of Financial Aid is seeking a detail-oriented clerk to support routine accounting and bookkeeping tasks. You will document transactions, process payments, and prepare invoices to ensure accurate financial reporting.

The role emphasizes accuracy, attention to detail, and teamwork within the department. Responsibilities include processing reimbursements, accounts receivable, payroll-related tasks, and maintaining financial records.

Qualifications

• High School diploma required.
• 2 years of relevant experience required.
• Substitution of experience or education may be considered on a 1:1 basis.

Responsibilities

• Process payments and prepare invoices.
• Reconcile university accounts and ensure accuracy of records.
• Receive and deposit scholarship checks and handle related banking tasks.
• Liaise with personnel to verify financial records and respond to inquiries.

Skills

Clerical skills

Bookkeeping

Accounts payable

Accounts receivable

Education

High School (Required)

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

Department

Office of Financial Aid

Job Summary

Assists with routine clerical work and bookkeeping, such as documenting transactions, processing payments, and preparing invoices to ensure the accurate recording and reporting of financial transactions.

Job Description

• Performs routine accounting activities such as receiving, processing, and updating of financial transactions for an organization or team.
• Processes travel reimbursements, accounts receivable, payroll, and other similar financial transactions.
• Processes orders, prepares invoices, and coordinates mailings.
• Calculates, posts, reconciles, and verifies duties to obtain primary financial data.
• Performs professional and complex clerical accounting tasks in maintaining financial records and processing related data including examining checks, vouchers, and other documents for accuracy.
• Serves as departmental liaison with personnel to obtain information to verify or support financial records and to answer inquiries concerning accounting procedures.
• Types and composes correspondence.
• Assists with manual distribution of fees.
• Reconciles university accounts.
• Responsible for receiving and depositing scholarship checks.
• Responsible for creating and sending invoices to donors.
• Performs related or similar duties as required or assigned.

Job Responsibilities

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications

High School (Required)

Experience

Relevant experience| 2 Years| Required

Compensation

$18.64 - $27.96

Interview Requirement

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.