Business Coordinator

Mississippi State University; Starkville (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

Mississippi State University in Starkville, MS seeks an administrative support professional to maintain a general accounting system for a division or department, performing a variety of accounting duties. Responsibilities include reconciling accounts, processing purchases, preparing journal entries, and assisting with the annual budget and reporting.

Qualifications include high school diploma and 4-6 years related experience; preferred bachelor's degree in accounting or business; strong

Qualifications

• Education: High school diploma.
• Experience (yrs.): 4-6 years directly related to the duties and responsibilities specified.
• Substitution allowed: indicated education is required; no substitutions allowed.
• When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one year relevant education per year of required experience.

Responsibilities

• Reconcile and assist with fiscal administration for the department/unit, including budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
• Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
• Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
• Transfer funds between accounts following established guidelines.
• Prepare various accounting schedules, statements, and reports for monthly and annual reporting.
• Reconcile division financial records with university accounting records.
• Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
• Maintain files and records in support of accounting data.
• Perform related duties as assigned.

Skills

Spreadsheet

10-key calculator

Education

High school diploma

Bachelor's degree in accounting or business

Job description

Position Function:

Provides administrative support in maintaining a general accounting system for a division, department, or other separately budgeted unit by performing a variety of accounting duties.

Salary Grade:

12

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Area of Specialization:

Dean's Office

Essential Duties and Responsibilities:

1. Reconcile and assist with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
2. Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
3. Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
4. Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
5. Transfer funds between accounts following established guidelines.
6. Prepare various accounting schedules, statements, and reports for monthly and annual reporting.
7. Reconcile division financial records with university accounting records.
8. Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
9. Maintain files and records in support of accounting data.
10. Perform related duties as assigned.

Minimum Qualifications:

• Education: High school diploma
• Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
• Substitution allowed:
• Indicated education is required; no substitutions allowed.
• When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor’s degree in accounting or business.
2. Experience in fund accounting.

Knowledge, Skills, and Abilities:

• Knowledge and previous experience using spreadsheet software program.
• Ability to operate computer keyboard and 10-key electronic calculator.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity, please contact the Department of Human Resources Management at tel: [phone] or [e-mail].

If you have any questions regarding this policy, contact the Department of Human ResourcesManagement at [phone] or [e-mail].