Accounting Assistant

selectmilk; Littlefield (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Select Milk Producers is seeking an Accounting Assistant to support our accounting team during peak periods or special projects within our manufacturing operations. You will assist with day-to-day operations including vendor invoices, ERP entries, and general clerical support in a fast-paced setting.

The role requires attention to detail, accuracy, and the ability to manage multiple tasks while maintaining financial records.

Qualifications

• 3+ years of accounting experience, preferably in a manufacturing environment.
• Strong attention to detail and organizational abilities.
• A High School diploma or GED is required.
• A college degree in Business Administration or Accounting is desired.
• Good communication skills and the ability to work well with people is essential.
• Familiarity with Microsoft Office products including Word, PowerPoint and Excel is required.
• Experience with SAP, Adobe Acrobat and HRIS is a plus.

Responsibilities

• Receives and processes vendor invoices; maintains open files for purchase orders, packing/receiving slips and matches invoices. Verify invoices for quantity, unit pricing, extensions, and applicable discounts. Obtains approval from appropriate personnel for payment of miscellaneous invoices.
• Codes and enters invoices into the accounting system, ensuring proper classification.
• Scans all invoices each week for electronic submission to appropriate personnel for their approval.
• Documents and ensure proper keeping of credit card expense records. Reconcile monthly statements.
• Assist in the preparation of monthly financial statements
• Ensure compliance with internal controls and company accounting policies
• Prepare journal entries, accruals, and account reconciliations
• Collaborate with operations and production teams for financial analysis and reporting

Skills

Accounting

Attention to detail

Time management

Communication

Microsoft Office

SAP

ERP systems

Education

High School diploma or GED

Bachelor’s degree in Business Administration or Accounting

Tools

SAP

Adobe Acrobat

HRIS

Job description

Select Milk Producers is one of the nation's largest and most progressive dairy cooperatives, with 32 wholly owned subsidiaries, 8 processing plants, and 8 joint ventures including Continental Dairy Facilities, Continental Dairy Facilities Southwest, Mill Haven Foods, Select Custom Solutions, GreenLink and Select Services. With over 800 employees, the Select Milk family of companies impacts all aspects of the dairy farm business and at the heart of our family of companies, is you.

"We strive to go above and beyond what's expected in providing for our families, leading our employees, caring for our land and animals, serving our customers, producing quality milk, and serving one another. This commitment is more than our business, it's in our culture and our character. We believe in being accountable, in doing what's right, in performing at our best, in setting a higher standard."

Select Milk Producers and its subsidiaries offer an attractive compensation and a best-in-class benefits package that includes but is not limited medical, vision, dental, life insurance and more that can be tailored for you and your family. Other benefits for eligible employees include 401(k) up to 6% company match, life and disability insurance, and paid holidays & vacation. We are proud to promote an equal employment opportunity workplace.

SUMMARY OF FUNCTIONS:

We are seeking a detail-oriented and dependable Accounting Assistant to support our accounting team during a peak period or special projects within our manufacturing operations. The ideal candidate will assist with day-to-day accounting operations, including inventory-related entries, invoice processing, and general clerical support. This role requires a strong attention to detail, accuracy, and the ability to operate efficiently in a dynamic, fast-paced environment.

The Accounting Assistant will be responsible for supporting day-to-day accounting operations, ensuring accurate financial recordkeeping, and assisting with accounts receivable, accounts payable and reporting. The ideal candidate will have a solid understanding of accounting principles, manufacturing processes, and experience with ERP systems.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Receives and processes vendor invoices; maintains open files for purchase orders, packing/receiving slips and matches invoices. Verify invoices for quantity, unit pricing, extensions, and applicable discounts. Obtains approval from appropriate personnel for payment of miscellaneous invoices.
• Codes and enters invoices into the accounting system, ensuring proper classification.
• Scans all invoices each week for electronic submission to appropriate personnel for their approval.
• Documents and ensure proper keeping of credit card expense records. Reconcile monthly statements.
• Assist in the preparation of monthly financial statements
• Ensure compliance with internal controls and company accounting policies
• Prepare journal entries, accruals, and account reconciliations
• Collaborate with operations and production teams for financial analysis and reporting

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.

Education and/or Experience:

• 3+ years of accounting experience, preferably in a manufacturing environment
• Strong attention to detail and organizational abilities
• A High School diploma or General Education Degree (GED) is required.
• A college degree in Business Administration or Accounting is desired.
• Good communication skills and the ability to work well with people is essential.
• Familiarity with Microsoft Office products including Word, PowerPoint and Excel is required.
• Experience with SAP, Adobe Acrobat and HRIS (Human Resource Interface System) is a plus.