Accounting Assistant

Baystate Interpreters; Gardner (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Baystate Interpreters, Inc. in Gardner, MA is seeking a full-time, in-office Accounting Assistant to support the Accounting Department and help maintain accurate and efficient financial operations.

The role involves processing invoices, payments, and customer statements, while ensuring records are complete and compliant. Ideal candidates will bring QuickBooks experience, strong math and accounting knowledge, and excellent organizational skills to thrive in a fast-paced office environment.

Qualifications

• QuickBooks experience required or strongly preferred.
• Working knowledge of basic accounting principles and applicable financial regulations.
• Strong attention to detail and accuracy.
• Excellent time management, communication, and problem-solving skills.
• Strong mathematical and research skills.
• Basic computer skills and familiarity with bookkeeping or accounting software.
• Highly organized and detail-oriented.
• Ability to analyze financial and other business data accurately and efficiently.
• Ability to work independently while meeting deadlines in a fast-paced office environment.

Responsibilities

• Assist the Accounting Department with daily, monthly, and annual accounting procedures.
• Maintain accurate and complete financial and accounting records.
• Process bi-weekly payments for 1099 independent contractor vendors.
• Communicate with customers regarding account status, charges, payments, and discrepancies.
• Process payments and deposits.
• Prepare and process invoices and customer statements.
• Assist with accounts receivable and collections.
• Research and resolve billing and payment discrepancies.
• Perform data entry and maintain accurate financial information.
• Provide general administrative support to the Accounting Department as needed.

Skills

QuickBooks

Basic accounting principles

Attention to detail

Time management

Communication

Problem-solving

Mathematics

Bookkeeping software

Independent work

Organizational skills

Tools

Accounting software

Job description

Accounting Assistant

Baystate Interpreters, Inc. is a Language Service Provider located in Gardner, MA, providing high-quality translation and interpretation services in more than 350 languages. We are currently seeking a full-time, in-office Accounting Assistant to support the Accounting Department and help maintain accurate and efficient financial operations.

Key Responsibilities:

• Assist the Accounting Department with daily, monthly, and annual accounting procedures.
• Maintain accurate and complete financial and accounting records.
• Process bi-weekly payments for 1099 independent contractor vendors.
• Communicate with customers regarding account status, charges, payments, and discrepancies.
• Process payments and deposits.
• Prepare and process invoices and customer statements.
• Assist with accounts receivable and collections.
• Research and resolve billing and payment discrepancies.
• Perform data entry and maintain accurate financial information.
• Provide general administrative support to the Accounting Department as needed.

Qualifications & Skills

QuickBooks experience required or strongly preferred. Willing to train.

Working knowledge of basic accounting principles and applicable financial regulations.

Strong attention to detail and accuracy.

Excellent time management, communication, and problem-solving skills.

Strong mathematical and research skills.

Basic computer skills and familiarity with bookkeeping or accounting software.

Highly organized and detail-oriented.

Ability to analyze financial and other business data accurately and efficiently.

Ability to work independently while meeting deadlines in a fast-paced office environment.

Why Join Baystate Interpreters?

• Work in a collaborative and fast-paced environment.
• Gain experience in the language services industry with opportunities for growth.
• Be part of a team that values accuracy, efficiency, and customer satisfaction.

This is an in-office position based in Gardner, MA.

If you are detail-oriented, highly organized, and passionate about languages.