Accounting Assistant

Texas A&M University-Corpus Christi; Corpus Christi (TX); On-site; USD 29,915,000 - 49,858,000; Full time

Job summary

Texas A&M University-Corpus Christi is seeking an Accounting Assistant III to support treasury, reconciliations, and general accounting operations under supervision. The role involves reconciling local bank accounts, processing daily banking tasks, and maintaining logs and data entries for monthly close.

Responsibilities include reviewing bank activity, preparing journal entries, handling unclaimed property, and ensuring accuracy across GL and related systems.

Qualifications

• High School Diploma or GED.
• Four (4) years of related experience in accounting field.
• Associate’s Degree with two (2) years of related experience in accounting field; OR
• Bachelor’s Degree.
• Demonstrated knowledge of account reconciliation functions.
• Intermediate skills in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
• Excellent written and verbal communication skills to provide excellent customer service.
• Strong organizational and detail-oriented skills.
• Ability to operate general office equipment such as copiers, calculators, fax machines, and personal computers.

Responsibilities

• Download reports for local bank activity and prepare entries to include AmEx monthly statements, Chase Paymentech monthly statements, CANOPY reports, PayPal, Parking Garage, GR Reports, and Argos.
• Perform various banking functions to include stop payments, wire transfers and verification of positive pay.
• Responsible for answering disputes on credit cards and ACH.
• Prepare excel spreadsheets for bank 21 and 117.
• Review and reconcile all local bank accounts between the University’s bank and general ledger as well as an associated 3-way reconciliation.
• Review and reconcile the University’s Petty Cash reconciliation.
• Submit Unclaimed Property on an annual basis.
• Create and manage two logbooks and batch and complete data entry of two separate years during AFR.
• Enter USAS Journal entry batches and manage the logs for J and D batches.
• Responsible for managing Laserfiche access and removal of access for the FUN Group.
• Verify user list once a year and compare to IT’s User List for GR and Laserfiche.
• Performs other duties as assigned.

Skills

Account reconciliation

Attention to detail

Communication skills

Organizational skills

Microsoft Office Suite

Spreadsheet skills

Education

High School Diploma or GED

Associate’s Degree + 2 years related experience

Bachelor’s Degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

The Accounting Assistant III, under supervision of a Financial Accountant III, is responsible for reconciling multiple local bank accounts, performing daily banking functions, and providing essential support to the accounting department’s accounting operations.

RESPONSIBILITIES

Treasury and Cash Operations Support: 45%

• Download reports for local bank activity and prepare entries to include American Express Monthly Statements, Chase Paymentech Monthly Statements, CANOPY reports, PayPal, Parking Garage, GR Reports, and Argos
• Perform Various banking functions to include stop payments, wire transfers and verification of positive pay
• Responsible for answering disputes on credit cards and ACH
• Prepare excel spreadsheets for bank 21 and 117

Reconciliations: 40%

• Review and reconcile all local bank accounts between the University’s bank and general ledger as well as an associated 3-way reconciliation.
• Review and reconcile the University’s Petty Cash reconciliation.

Accounting Operations Support: 15%

• Submits Unclaimed Property on an annual basis
• Create and manage two logbooks and batch and complete data entry of two separate years during AFR
• Assists with data entry, on occasion, or during end of month close
• Enter USAS Journal entry batches and manage the logs for J and D batches
• Responsible for managing Laserfiche access and removal of access for the FUN Group
• Verify user list once a year and compare to IT’s User List for GR and Laserfiche
• Performs other duties as assigned.

QUALIFICATIONS

• High School Diploma or GED
• Four (4) years of related experience in accounting field
• Additional education may be used as a substitute for the minimum experience requirements:
• Associate’s Degree and two (2) years of related experience in accounting field; OR
• Bachelor’s Degree
• Demonstrated knowledge of account reconciliation functions
• Intermediate skills in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
• Excellent written and verbal communication skills to be able to provide excellent customer service.
• Strong organizational and detail-oriented skills.
• Ability to operate general office equipment such as copiers, calculators, fax machines, and personal computers.

PREFERRED QUALIFICATIONS

• Associate’s Degree or higher in Accounting, Finance, Business Administration, or related field
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience in a University setting
• Familiarity with FAMIS, USAS, and Laserfiche.

SALARY: Up to $17.40 Hourly ($36,192.00 Annual, Approximately)

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE:

• Medical
• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university:
• Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Public Loan Forgiveness
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.