Accounting Assistant

Thales Aerospace Communications; Brea (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Thales Aerospace Communications in California is seeking an on-site accounting specialist to support our finance team in a dynamic aerospace environment. You will manage accounts payable and receivable, ensure accurate posting, and help maintain robust controls in line with policy.

The role covers invoice processing, three-way matching, expense reports, journal entries, and ad hoc projects. This position requires organization, multitasking, and a strong eye for detail, with work location in Brea

Qualifications

• 3–5 years of accounting experience in the aerospace industry.
• Highly organized with ability to handle multiple topics concurrently.
• On-site role in Brea, CA; no remote work.

Responsibilities

• Accounts payable: process vendor invoices and enter into the accounting system.
• Three-way PO, invoice, and payment matching for accuracy.
• Document management: scan and archive vendor invoices.
• Resolve invoice discrepancies with suppliers and purchasing.
• Manage biweekly and ad hoc check runs.
• Obtain approvals for non-PO invoices and code to GL.
• Accounts receivable: post cash receipts and issue daily invoices.
• Request detailed remittance information from customers.
• Expense reports: review and attach required backups.
• Assist with journal entries and general ledger backups.
• Complete additional assignments as directed by the manager.

Skills

Attention to detail

Multitasking

Organizational skill

Job description

• Contact Management: Liaise with relevant parties to obtain missing receipts and troubleshoot issues related to all AP transactions.
• Vendor Invoice Processing: Accurately enter vendor invoices into the accounting system.
• Three-Way Matching: Perform three-way matching of purchase orders (PO), invoices, and payments to ensure accuracy and compliance.
• Document Management: Scan and archive vendor invoices for future reference and compliance auditing.
• Invoice Discrepancy Resolution: Collaborate with suppliers and the purchasing department to resolve price discrepancies between invoices and purchase orders.
• Check Runs: Manage biweekly check runs as well as ad hoc check runs as required.
• Approval Handling: Obtain necessary approvals for non-PO invoices and ensure proper general ledger coding.

Accounts Receivable (AR) Responsibilities:

• Cash Receipts Posting: Accurately post cash receipts to the accounting system in a timely manner.
• Invoice Creation: Generate daily invoices based on shipping documentation and submit invoices to customers in a timely manner.
• Remittance Request: Request detailed remittance information from customers for cash received to ensure proper allocation of payments.

General Accounting Responsibilities:

• Expense Report Management: Review and process expense reports to ensure all backup documentation is attached per corporate expense report policy.
• Journal Entry Input Backup: Provide backup support for journal entry input functions to ensure accuracy and compliance in accounting records.

Additional Responsibilities:

• Ad Hoc Assignments: Complete any additional assignments or projects as directed by the manager to support departmental goals and initiatives.

Qualifications

You already have 3/5 years of experience in accounting in the aerospace industry.

You are able to deal with many different topics at the same time, and are very organized.

This job will take place in our office located in Brea (no remote work).