Accounting and Operations Specialist

WYEAST MEDICAL CORPORATION; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

RMCC Development is seeking an Operations Specialist to oversee daily business and administrative operations across our development sites. The role covers AP/AR, GL, procurement, and general operations to ensure accurate records and smooth workflows.

The candidate will monitor communications with vendors and customers, perform reconciliations, and coordinate with the Property Manager to support tenants and site operations.

Qualifications

• Experience in AP/AR and general accounting processes.
• Experience with journal entries and reconciliations.
• Strong communication and organizational skills.

Responsibilities

• Manage full-cycle AP operations by entering bills and coordinating payments.
• Prepare and post standard journal entries and perform balance sheet reconciliations.
• Support day-to-day accounting workflows and reporting.
• Monitor vendor/customer communications and respond to inquiries.
• Handle procurement of general supplies and vendor relations.
• Coordinate with Property Manager to support tenants and site operations.
• Maintain accurate external communications and routine administrative duties.

Skills

Accounts Payable

Accounts Receivable

GL Reconciliations

Journal Entries

Cash Application

Vendor Communications

Procurement

Property Coordination

General Operations

Office Administration

Education

Bachelor’s degree

Tools

ERP System

Microsoft Excel

Job description

Job Description

Job Description

The Operations Specialist is responsible for daily business and administrative operations at RMCC Development.
Core Duties

• Accounts Payable (AP) & Accounts Receivable (AR): Manage full-cycle daily AP operations by entering bills into RMCC's ERP system, ensuring checks and electronic payments are prepared before invoice due dates, communicating with vendors, and overseeing cash application and AR processes.
• General Ledger & Reconciliations: Prepare and post standard journal entries, and perform regular balance sheet and bank reconciliations to maintain financial accuracy.
• Financial Administration: Support day-to-day accounting workflows to ensure clean record-keeping and seamless reporting.
• Operations & Communications: Monitor company inboxes for critical communications from vendors, customers, regulators, and community members, and answer incoming phone calls on the main office line.
• Procurement: Manage the purchasing of general supplies and maintain positive relationships with vendors.
• Property Coordination: Work closely with Property Manager(s) to ensure smooth operations at commercial sites and adequate support for tenants.
• General Operations: Ensure that external communications are consistently accurate and up-to-date, while continuing to support all other routine administrative duties outlined in the standard operations description.

• Required: Possess, or the ability to obtain and maintain, a U.S. driving license.
• Strongly Preferred: Bachelor’s degree in accounting, finance, business, or a related field.
• Preferred: Prior professional experience in core accounting functions, specifically including accounts payable, accounts receivable, journal entries, account reconciliations, and cash application.

Physical Requirements

• Frequently: Sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
• Frequently: Stand and walk; twist; lift, carry, push, and pull objects that weigh up to 25 pounds.
• Occasionally: Ability to attend events and activities around the Portland metropolitan area.

Working Conditions & Standards

• Working Conditions: Primarily office-based work; requires occasional visits to active construction sites and commercial spaces. Closed-toe shoes are required. PPE (hard hats, high-visibility clothing, etc.) will be provided if ever required.
• Work Standards: All employees of RMCC Development are expected to maintain professionalism while working, especially when interacting with customers, vendors, or members of the community. Employees are expected to comply with all local and federal laws, ordinances, and procedures, including driving laws.