Accounting and Operations Specialist

Vaco by Highspring; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking an Accounting & Operations Specialist in the Nashville area. You will support accounting, order management, customer operations, and administrative processes in a fast-paced environment.

The role emphasizes working with numbers, systems, and cross-functional processes across the organization. A strong background in AP/AR, invoicing, and QuickBooks is required, with exceptional Excel skills and independence to manage multiple priorities.

Qualifications

• 3+ years of experience in accounting operations, AP/AR, order management, or a related role.
• Strong experience with QuickBooks and advanced Microsoft Excel skills.
• Solid understanding of transactional accounting, reconciliations, invoicing, and purchase orders.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Strong problem-solving skills with the ability to investigate discrepancies and identify solutions.
• Self-motivated, organized, and able to work independently.

Responsibilities

• Manage accounts payable and accounts receivable activities, including invoicing, payment processing, reconciliations, and expense tracking.
• Create and maintain purchase orders, customer records, vendor information, and accounting transactions in QuickBooks.
• Process customer orders, monitor fulfillment, track shipments, and ensure accurate invoicing.
• Research and resolve discrepancies involving orders, shipments, invoices, and payments.
• Support operational activities including inventory updates, shipping coordination, and process improvement initiatives.
• Maintain accurate documentation and assist with reporting and compliance-related administrative tasks.

Skills

AP/AR

Microsoft Excel

Multitasking

Problem-solving

Independent work

Organization

Tools

QuickBooks

Job description

A growing company in the Nashville area is seeking a detail-oriented Accounting & Operations Specialist to support accounting, order management, customer operations, and administrative processes. This role is ideal for someone who enjoys working with numbers, systems, and cross-functional processes in a fast-paced environment.

Responsibilities

• Manage accounts payable and accounts receivable activities, including invoicing, payment processing, reconciliations, and expense tracking.
• Create and maintain purchase orders, customer records, vendor information, and accounting transactions in QuickBooks.
• Process customer orders, monitor fulfillment, track shipments, and ensure accurate invoicing.
• Research and resolve discrepancies involving orders, shipments, invoices, and payments.
• Support operational activities including inventory updates, shipping coordination, and process improvement initiatives.
• Maintain accurate documentation and assist with reporting and compliance-related administrative tasks.

Qualifications

• 3+ years of experience in accounting operations, AP/AR, order management, or a related role.
• Strong experience with QuickBooks and advanced Microsoft Excel skills.
• Solid understanding of transactional accounting, reconciliations, invoicing, and purchase orders.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Strong problem-solving skills with the ability to investigate discrepancies and identify solutions.
• Self-motivated, organized, and able to work independently.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).