Accounting and Administration Specialist

IPI Packers; Red Lodge (MT); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

401(k) plan with employer match

Paid time off 4 weeks per year

Paid holidays

Job summary

IPI LLC in Red Lodge, MT is seeking a hands-on, full-time Accounting & Administration Specialist to own day‑to‑day bookkeeping and administration for our North American operations. Reporting to the Managing Director, you’ll keep the books accurate, close the month quickly (3–6 business days), and align processes with our global parent and sister entities.

This role emphasizes execution over strategy, with roughly 80% accounting work and 20% operations support, including inventory, logistics, and

Qualifications

• 4–8 years of bookkeeping/accounting experience, including accounts receivable, accounts payable, reconciliations, and month-end close.
• Experience with cloud-based accounting software (we use Xero) and Microsoft 365 applications.
• Excellent communication skills in a fast-moving environment.
• Working knowledge of US federal and state tax compliance, COGS, and inventory accounting.
• Experience processing payroll and administering employee benefits.
• Understanding GAAP accounting standards.
• Strong organization and attention to detail, and comfort managing several priorities at once.

Responsibilities

• Accounts receivable: Invoicing, A/R aging monitoring, and payment follow‑up.
• Accounts payable: Enter, code, and pay all payables, including ACH and wire payments for inventory purchases, operating expenses, travel expenses, and fixed assets.
• Payroll and benefits: Process payroll and administer employee benefits.
• Reconciliations: Reconcile bank and credit card accounts, maintain account accuracy and documentation in line with IRS and third‑party audit requirements.
• Month-end close: Complete the monthly close within 3–6 business days.
• Inventory accounting: Manage inventory accounting across systems, working with parent company accountants to ensure accurate COGS and product costing.
• Inventory reconciliation: Help reconcile inventory between systems and physical counts, and investigate and resolve discrepancies.
• Product Import management: Track and verify import costs including shipping, customs processing, tariff and duty assessments.
• Sales tax: Manage state sales tax compliance, including customer exemption certificates and state registrations.
• Income tax: Prepare annual income tax packages for our US and Canadian tax accountants.
• Process improvement: Identify and implement ways to streamline accounting workflows and reduce manual work.

Skills

Bookkeeping

Accounts receivable

Accounts payable

Month-end close

Payroll

GAAP

Inventory accounting

Tools

Xero

Microsoft 365

HubSpot

Job description

Full-time|On-site in Red Lodge, MT|Reports to the Managing Director

About Inflatable Packers International LLC

IPI LLC assembles and sells downhole equipment and custom solutions for mine, groundwater, and geotechnical applications throughout North America. Our Red Lodge office is the North American sales, assembly and distribution center for a global organization, and our accounting is integrated with our parent company and sister entities.

About the role

We’re looking for a hands‑on, full‑time Accounting & Administration Specialist to own day‑to‑day bookkeeping/accounting and administration for our North American operations. Reporting to the Managing Director, you’ll keep the books accurate, close the month quickly, and keep our processes aligned with our global parent and sister companies. This role is about execution rather than high‑level financial strategy.

The role is roughly 80% bookkeeping/accounting and 20% operations and administrative support. You’ll work closely with our Operations and Business Development teams on inventory, logistics, and customer records, and help us steadily improve workflows, reduce manual processes, and maintain the documentation needed for third‑party audits.

What you’ll doAccounting (approximately 80%)

• Accounts receivable: Invoicing, A/R aging monitoring, and payment follow‑up.
• Accounts payable: Enter, code, and pay all payables, including ACH and wire payments for inventory purchases, operating expenses, travel expenses, and fixed assets.
• Payroll and benefits: Process payroll and administer employee benefits.
• Reconciliations: Reconcile bank and credit card accounts, maintain account accuracy and documentation in line with IRS and third‑party audit requirements.
• Month-end close: Complete the monthly close within 3–6 business days.
• Inventory accounting: Manage inventory accounting across systems, working with parent company accountants to ensure accurate COGS and product costing.
• Inventory reconciliation: Help reconcile inventory between systems and physical counts, and investigate and resolve discrepancies.
• Product Import management: Track and verify import costs including shipping, customs processing, tariff and duty assessments.
• Sales tax: Manage state sales tax compliance, including customer exemption certificates and state registrations.
• Income tax: Prepare annual income tax packages for our US and Canadian tax accountants.
• Process improvement: Identify and implement ways to streamline accounting workflows and reduce manual work.

Operations and administrative support (approximately 20%)

• CRM: Help the Business Development team maintain our CRM platform (HubSpot) and generate reports as needed.
• Logistics: Assist with logistics monitoring and prepare export and import documentation.

What you’ll bring

• 4–8 years of bookkeeping/accounting experience, including accounts receivable, accounts payable, reconciliations, and month‑end close.
• Experience with cloud-based accounting software (we use Xero) and Microsoft 365 applications.
• Excellent communication skills in a fast‑moving environment.
• Working knowledge of US federal and state tax compliance, COGS, and inventory accounting.
• Experience processing payroll and administering employee benefits.
• Understanding of GAAP accounting standards.
• Strong organization and attention to detail, and comfort managing several priorities at once.

Nice to have

• Hands‑on experience with Xero.
• Familiarity with IFRS accounting standards.
• Experience with sales tax automation, particularly AvaTax.
• Experience with HubSpot or another CRM platform.
• Familiarity with import and export documentation.

What we offer

• Salary: $55K – $68K, depending on experience.
• Retirement: 401(k) plan with employer match.
• Paid time off: 4 weeks per year, plus paid holidays.
• Work setting: Full‑time, on‑site position in a small, collaborative six‑person office in Red Lodge, MT.

• IPI LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.