Accounting Analyst

FirstService Residential; La Quinta (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

FirstService Residential is seeking a skilled accounting professional in California to manage AP/AR processes, assist with financial reporting, and support budgeting and audits. The role emphasizes accuracy, confidentiality, and cross-functional collaboration with management and vendors.

The position requires 3–5 years in accounting, strong Excel skills, and experience with accounting software. Competitive benefits and a comprehensive compensation package are offered.

Qualifications

• Associate's or Bachelor's degree required.
• Minimum 3–5 years in accounting, bookkeeping, or financial administration.
• Experience with accounts payable, accounts receivable, reconciliations, and financial reporting.

Responsibilities

• Process and maintain AP/AR transactions.
• Assist with cash receipts, deposits, account coding and invoice processing.
• Review vendor invoices for accuracy and completeness.
• Coordinate vendor setup and maintain records.
• Assist with general ledger maintenance and reconciliations.
• Prepare journal entries and schedules.
• Support month-end and year-end closing activities.
• Maintain organized accounting files and financial records.
• Assist monthly, quarterly, and annual financial reporting.

Skills

Excel

Word

PowerPoint

Accounting software

Financial reporting

Data entry

Communication

Confidentiality

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Admin

Job description

Compensation: $70,304 - $75,000/Yr

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Job Responsibilities

Accounting Operations

• Process and maintain accounts payable and accounts receivable transactions.
• Assist with cash receipts, deposits, account coding, and invoice processing.
• Review vendor invoices and supporting documentation for accuracy and completeness.
• Coordinate new vendor setup and maintain vendor records.
• Assist with general ledger maintenance and account reconciliations.
• Prepare journal entries and supporting schedules as directed by the Accounting Manager.
• Support month-end and year-end closing activities.
• Maintain organized accounting files and financial records.

Financial Analysis & Reporting

• Assist in preparing monthly, quarterly, and annual financial reports.
• Monitor budget-to-actual performance and identify significant variances.
• Compile financial data and supporting schedules for management review.
• Assist with preparation of:
  • Monthly variance reports
  • Quarterly financial summaries
  • Year‑to‑date budget tracking reports
  • Delinquency and collection reports
  • Reserve expenditure reports
  • Key performance metrics and operational reporting
• Support financial analysis projects and special assignments.

Budget Administration

• Assist with the preparation and coordination of the Association's annual operating budget.
• Monitor budget activity and expenditures throughout the fiscal year.
• Maintain budget worksheets, schedules, and supporting documentation.
• Assist departments with budget‑related information requests.

Reserve & Asset Management

• Maintain reserve component schedules and supporting documentation.
• Track approved reserve expenditures and Reserve Expenditure Authorizations (REAs).
• Assist with annual reserve study updates and reserve project reporting.
• Help maintain fixed asset and capital project records.

Audit & Compliance

• Assist the Accounting Manager with annual audit preparation and coordination.
• Assemble audit schedules, supporting documentation, and requested financial records.
• Support compliance with Association governing documents, accounting standards, and applicable California regulations.
• Maintain financial and administrative records in accordance with retention policies.

Administrative Support

• Assist with preparation of Finance Advisory Committee and Board meeting materials.
• Compile financial reports, agendas, exhibits, and presentation materials.
• Maintain electronic and physical accounting records.
• Assist with loan, special assessment, and investment documentation as required.
• Coordinate document requests and provide administrative support to the Accounting Manager and General Manager.
• Support annual elections, special projects, and community initiatives as assigned.

Customer & Owner Account Support

• Assist with homeowner account research and inquiries.
• Monitor delinquency reports and prepare follow‑up documentation.
• Coordinate with collections professionals, legal counsel, and management regarding account status updates.
• Maintain accurate owner account records and documentation.

Additional Responsibilities

• Demonstrate and uphold FirstService Residential's Core Values, Mission Statement, and Service Standards.
• Maintain the highest level of professionalism, integrity, and confidentiality.
• Support operational needs and cross‑functional projects as required.
• Participate in meetings, committees, and workgroups as assigned.
• Follow all company policies, standard operating procedures, and safety requirements.
• Perform additional duties and special projects as assigned.

Skills & Qualifications

• Strong proficiency in Microsoft Excel, including formulas, pivot tables, sorting, filtering, and reporting functions.
• Proficiency in Microsoft Word, Outlook, and PowerPoint.
• Experience with accounting and financial management software.
• Ability to prepare clear, concise financial reports and supporting schedules.
• Strong data entry, records management, and document organization skills.
• Working knowledge of accounting principles and financial reporting practices.
• Strong analytical and problem‑solving skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while collaborating effectively with management, committees, and vendors.
• Customer service‑oriented approach with the ability to interact professionally with homeowners and stakeholders.
• Commitment to accuracy, accountability, and continuous improvement.

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of three (3) to five (5) years of progressively responsible accounting, bookkeeping, or financial administration experience.
• Experience with accounts payable, accounts receivable, account reconciliations, and financial reporting required.
• Experience in homeowners associations, community management, property management, hospitality, or related industries is preferred.
• Professional accounting certifications are a plus but not required.

Physical Requirments & Working Enviorment

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsabilities

• None

Travel

• Occasional educational training

What We Offer

• Medical, dental, and vision plans (full time and those working 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

About Us

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top‑tier medical, dental, and retirement benefits, career training, and support for continued professional development.

To learn more about our company and culture, please visit www.fsresidential.com/california

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances.

All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job‑related characteristics. Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may request an alternative selection process and request the component. Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.