Accounting & Administrative Specialist

US Lawns

Richmond (VA)

Hybrid

USD 52,000 - 76,000

Full time

6 days ago

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Benefits offered by this job

Hybrid Work Life

Medical, Dental and Vision Insurance

Life Insurance

Short-term and Long-term Disability

401(K) with Company Match

Direct Deposit

Bereavement Leave

Parental Leave

Paid Holidays

Paid Jury Duty

Paid Parking (downtown Richmond)

Vacation and Sick Time

Health Savings Account

Flexible Spending Account

Job summary

Richmond Region Tourism is seeking an Accounting and Administrative Specialist to support the accounting, financial, and administrative functions. This role processes payments, reconciliations, payroll, and month-end activities while ensuring accurate documentation and confidentiality.

You will assist with vendor and payroll tasks, generate reports, and support meetings and organizational activities in a hybrid work environment in the Richmond region.

Qualifications

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Minimum of 2 years of experience in accounts payable, accounts receivable, payroll, reconciliations, or financial reporting.
Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
Experience with accounting software, ERP, CRM, databases, and HRIS.

Responsibilities

Prepare and process accounts payable transactions, including invoices and vendor payments.
Maintain vendor records, W-9s, contracts, and supporting documentation.
Prepare customer invoices and support accounts receivable activities.
Process employee expense reimbursements and corporate card transactions.
Support payroll processing and related records.
Assist with month-end close activities and financial reporting.
Maintain accounting records and internal controls.
Generate financial and operational reports.

Skills

Microsoft 365

Administrative support

Communication

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Accounting software

ERP systems

CRM platforms

Databases

HRIS

Job description

Job Description

The Accounting and Administrative Specialist supports the accounting, financial, and administrative functions of Richmond Region Tourism (RRT), the Richmond Region Tourism Foundation, and the Tourism Improvement District (TID) by processing financial transactions, maintaining accounting records, preparing reconciliations, supporting payroll and month-end activities, and providing administrative support. This position supports the Administration and Finance to ensure administrative and financial workflows are completed accurately, timely, and professionally.

SUPERVISORY RESPONSIBILITIES / OVERSIGHT

Position does not have any supervisory responsibility. This position reports to the Director of Finance and Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounting & Financial Support

Prepare and process accounts payable transactions, including invoice and vendor payment preparation.

Maintain vendor records, W-9s, contracts, and supporting documentation.

Prepare customer invoices and support accounts receivable activities.

Process and maintain employee expense reimbursements, corporate card transactions, and Ramp documentation.

Support routine employee benefits and retirement plan administration, including enrollments, changes, employee communications, vendor coordination, and record maintenance.

Perform routine bank, credit card, accounts payable, and accounts receivable reconciliations.

Support payroll processing activities and maintain related records and documentation.

Assist with month-end close activities, audit preparation, and assigned financial reporting activities.

Maintain accounting records and supporting documentation in accordance with established procedures and internal controls.

Generate financial and operational reports as assigned.

Perform accounting, payroll, and administrative functions in accordance with established internal controls and segregation of duties practices.

Maintain confidentiality of financial, payroll, employee, and organizational information.

Administrative Support

Coordinate day-to-day office operations, including mail distribution, office supplies, records management, vendor coordination, and administrative support services.

Serve as a primary point of contact for staff, visitors, partners, vendors, and stakeholders.

Coordinate meetings, travel arrangements, registrations, and organizational logistics.

Prepare, maintain, and distribute correspondence, reports, presentations, and other business documents.

Maintain organizational records, files, and documentation.

Support organizational technology platforms, business systems, and end users.

Support tourism industry events, meetings, and organizational activities, including occasional evening, weekend, and holiday responsibilities.

Coordinate special projects and other duties as assigned.

PREFERRED EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES

Bachelor's degree in Accounting, Finance, Business Administration, or a related field; equivalent combination of education and experience may be considered.

Minimum of 2 years of experience supporting accounts payable, accounts receivable, payroll, reconciliations, financial reporting, or other accounting functions.

Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Experience using accounting software, ERP systems, CRM platforms, databases, HRIS, and other business technology applications.

Experience providing administrative support, coordinating meetings and events, preparing business documents, and maintaining organizational records.

Familiarity with the hospitality, tourism, or nonprofit sectors a plus.

FUNCTIONALITY NEEDED

Position oneself in an upright position or in a stable posture, in a seated or supported posture, and remain in a stationary position for extended periods of time.

Position self to move about, adjust self to varying heights, lower self to a height suitable for performing a task, and rotate or reposition objects or body parts, as necessary.

Reach for or handle objects, exert force to move or adjust objects, control small objects or components, and use motor skills to perform tasks requiring simultaneous or repeated movements.

Move or handle objects weighing up to 20 lbs., with or without assistance.

Maintain focus, interpret information, retain and recall information, apply logical thought processes, evaluate data, and use judgment to make effective and appropriate decisions.

Perceive or interpret visual information or other forms of data with ability to judge distances and spatial relationships at a close or distant range.

Communicate effectively and accurately, verbally or through alternative means, and receive, understand, and respond to auditory information or other forms of communication.

Travel using self-provided transportation, with or without accommodations.

WORKING CONDITIONS

Generally works in well-lit, temperature-controlled, ventilated buildings where noise levels are typically low to moderate. At times, may work offsite and at work-related events.

Work is subject to frequent interruptions and generally performed in close proximity to others.

There is little or no risk to health and safety associated with this position.

EMPLOYEE ACKNOWLEDGMENT

This job description is representative, but not an exhaustive list, of all skills, responsibilities, and efforts associated with this role as well as reflecting principal job elements essential for performing the job and evaluating performance. It is not an employment contract, implied or otherwise, and Richmond Region Tourism (RRT) maintains the right to assign or reassign responsibilities to or from this position at any time.

RRT is committed to the principle of Equal Employment Opportunity (EEO) and to providing a work environment free from bias, discrimination, or harassment. RRT does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Company Description

Richmond Region Tourism is the Region's primary destination marketing organization. Richmond Region Tourism (RRT) welcomes meeting planners, tournament organizers, tour operators, travel media and leisure travelers to our Region. A nonprofit organization, RRT offers a comprehensive array of information and services to assist the hospitality industry in benefiting from the powerful economic engine that is tourism. The organization is committed to the principle of Equal Employment Opportunity (EEO) and to providing a work environment free from bias, discrimination, or harassment.

Mission

Share a passion for the Richmond Region with the world.

Vision

As a thriving community, the Richmond Region is known for being inclusive and welcoming to all.

About Us

As the Region's destination organization, we are experts who have a deep love for the community in which we live, work, and play.

We enrich the lives of our residents and visitors by sharing the unique culture and humanity that is the Richmond Region.

We generate economic prosperity through tourism by attracting conventions, meetings, sports tournaments, and visitors and ensuring that all have an unforgettable experience.

We enhance the quality of life for the people in our community by supporting the places that make the Richmond Region wonderful.

We strengthen local programs that drive tourism through our Richmond Region Tourism Foundation.

We do all of this through a lens of diversity, equity and inclusion.

Values

At Richmond Region Tourism, our people are our biggest asset. Our internal cornerstones define our organizational culture and provide a road map for engaging with our community in making the Richmond Region welcoming for all.