Administrative Assistant

Oshkosh Corporation, Inc.; Houston (TX); On-site; USD 412,000 - 413,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Job summary

Oshkosh AeroTech, an Oshkosh company, is seeking an Administrative Assistant to support daily office operations in a fast-paced airport environment. The role handles invoicing, HR onboarding, badging, and payroll-related tasks while ensuring policy compliance and strong organizational performance.

Qualifications include a high school diploma and 1–3 years in an office setting with accounting/payroll duties; flexibility to work day or night shifts, including weekends.

Qualifications

• High School diploma or GED required.
• Experience in an office environment with payroll/billing duties preferred.
• Eligibility to obtain and maintain airport security clearance.
• Strong organization and communication skills.

Responsibilities

• Oversee daily office operations as directed by Site Manager.
• Upload, track, and report on invoicing and billing.
• Assist with HR onboarding and new-hire paperwork and badging requirements.
• Review timecard hours, leave balances, and payroll for discrepancies.
• Order materials and supplies to maintain office operations and uniforms as needed.
• Adhere to safety programs and training; perform additional duties as assigned.

Skills

Office administration

Payroll support

HR onboarding

Billing and invoicing

Microsoft Word & Excel

Communication

Education

High School diploma or GED

Tools

MS Word

MS Excel

Job description

About Oshkosh AeroTech, an Oshkosh company Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air-freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people’s lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more.

The Administrative Assistant supports daily office operations, customer service, and reporting in a fast-paced airport environment. This role coordinates work orders, airport badging, manages records, assists with HR onboarding and payroll, and ensures compliance with company policies. Strong organizational, communication, and computer skills are essential. Must be eligible for airport security clearance.

OUR BENEFITS

Joining Oshkosh Aerotech means becoming a valued member of a dynamic team with a comprehensive benefits package, including medical, dental, vision coverage, 401K, and more!

YOUR IMPACT

These duties are not meant to be all-inclusive, and other duties may be assigned. Oversee daily office operations as directed by the Site Manager. Upload, track, and report on invoicing and billing as directed by the Site Manager. Address basic HR-related inquiries and elevate concerns as needed. Assist with employee onboarding & orientation: support new hire paperwork, training coordination, and badging requirements. Review timecard hours, leave balances, and payroll for discrepancies; ensure compliance with company policies. Order necessary materials and supplies to maintain office operations. Order uniforms as necessary. Adhere to and ensure compliance with company policies, safety programs and required training. Perform other duties as assigned or needed.

MINIMUM QUALIFICATIONS

• High School diploma or GED equivalent
• Valid Driver’s License
• 1-3 years’ experience in an office environment with an emphasis in accounting, payroll, or other bookkeeping duties
• Eligibility to obtain and maintain a security badge for working in secure airport areas
• Flexibility to work day or night shift, including weekends and holidays as needed
• Proficiency in Microsoft Word and Excel
• Strong planning, organizational, and multi-tasking skills
• Excellent written and verbal communication skills with strong interpersonal abilities

PREFERRED QUALIFICATIONS

• Previous experience in a customer service setting
• Experience in airport operations
• Knowledge of Work Order & Maintenance Management Systems used for tracking service requests and operational tasks.
• Strong problem-solving and decision-making skills to address customer concerns and operational challenges efficiently.
• Experience handling confidential information with discretion, particularly in payroll, timekeeping, and financial reporting.

PHYSICAL DEMANDS

While performing the duties of Administrative Assistant, the employee is regularly required to sit; stand; walk; use hands and fingers to handle or feel; reach with hands and arms. Work in a fast-paced environment. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close proximity vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Good hand/eye coordination is required.

WORK ENVIRONMENT

The primary work environment is similar to an office environment. However, this position must have the ability to conduct business in outside weather conditions, near moving machinery parts; on an active Airport ramp; near vehicles and jet aircraft.

Pay Range: $42,100.00 - $64,500.00 The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate’s experience, education and skills, as well as the equity of pay among team members in similar positions.

Beyond offering a competitive total rewards package, we prioritize a people-first culture and offer various opportunities to support team member growth and success.

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [e-mail].

Oshkosh Corporation is a merit-based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application. Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information. Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.

Advance your career by advancing the world. For many of our team members, this is more than a career. It’s a calling. Oshkosh is home to thousands of difference-makers working together to build, serve and protect people and communities around the world. From the front lines to the firehouse, the people we serve are driven by a sense of purpose. The people who work here are no different. Our engineering and product innovation help keep soldiers and firefighters safe, is critical in building and keeping communities clean and helps people do their jobs every day.

As part of a People First culture, you’ll be encouraged and empowered to take ownership of your work, develop your career and make a real impact on the world around you.

Oshkosh is a global company that designs and manufactures some of the world’s toughest specialty and access equipment under the brands of JLG®, Hinowa, Power Towers, Pierce®, MAXIMETAL™, Oshkosh® Defense, McNeilus®, IMT®, Jerr-Dan®, Frontline™ Communications, Oshkosh® Airport Products, Oshkosh® AeroTech™ and Pratt Miller.