Accounting & Administration Manager

Wine Industry Expo; Village of Hammondsport (NY); Presencial; USD 33.000 - 39.000; Tempo integral

Benefícios oferecidos por esta vaga

Health Insurance

Paid Vacation

Paid Holidays

401(k) with employer match

Dental insurance

Vision insurance

Life insurance

Paid time off

Parental leave

Resumo da vaga

Dr. Konstantin Frank Winery in the Finger Lakes region is seeking an Accounting & Administration Manager to oversee bookkeeping, payroll, HR, and general office operations for a multi-entity family business.

This full-time role also supports wholesale operations and requires meticulous financial recordkeeping, tax reporting, vendor relations, and benefits administration. The position offers a collaborative environment and opportunities for growth within a fourth-generation winery.

Qualificações

• Proficiency with QuickBooks Desktop is essential.
• Experience with payroll processing and payroll administration.
• Familiarity with New York State sales tax and regulatory reporting.

Responsabilidades

• Oversee day-to-day bookkeeping, A/P, A/R, and reconciliations.
• Coordinate payroll processing and maintain payroll records for multiple entities.
• Administer HR matters, benefits enrollment, onboarding/offboarding, and employee relations.
• Manage general office administration, vendor relations, and documentation.
• Support wholesale operations, including order processing and logistics coordination.

Conhecimentos

QuickBooks Desktop

Payroll processing

HR support

Office administration

Excel

Tax compliance (NY sales tax)

Attention to detail

Ferramentas

QuickBooks Desktop

Microsoft Excel

Descrição da vaga

About Us

Dr. Konstantin Frank Winery is a fourth-generation, family-owned winery located in the heart of New York's Finger Lakes region. Since 1962, we have been pioneers in the American wine industry, combining a rich family history with a commitment to innovation, quality, and excellence.

We are seeking a highly organized, detail-oriented, and personable Accounting & Administration Manager to join our team. This full-time position combines accounting, human resources, employee relations, and general office administration, with additional support for wholesale operations as needed.

The ideal candidate is dependable, trustworthy, comfortable working independently, and enjoys supporting both the financial operations of a business and the people who make it successful.

Key Responsibilities

Accounting & Financial Operations

• Manage day-to-day bookkeeping using QuickBooks Desktop, including accounts payable, accounts receivable, and account reconciliations.
• Review invoices, maintain vendor records, and prepare payments for management approval.
• Coordinate payroll processing and maintain accurate payroll records across multiple business entities.
• Prepare and file monthly New York State sales tax and alcoholic beverage tax returns.
• Prepare federal excise tax filings and TTB Form 702 reports.
• Assist with monthly financial reporting, year-end accounting activities, and tax preparation.
• Maintain organized financial records and ensure timely completion of reporting and filing requirements.
• Coordinate with outside accounting professionals and winery management.

Human Resources & Employee Relations

• Serve as a primary point of contact for employees regarding HR matters, benefits, workplace concerns, and company policies.
• Manage day-to-day employee relations, including addressing employee concerns, facilitating conflict resolution, and supporting a positive workplace environment.
• Coordinate employee onboarding and offboarding, including orientation, required documentation, and personnel records.
• Administer employee benefits, including health insurance enrollment, renewals, and employee communications.
• Coordinate workers' compensation claims and related administrative requirements.
• Support recruitment efforts, including job postings, interview coordination, reference checks, and hiring documentation.
• Maintain confidential employee records and assist with company policies and handbook updates.
• Organize employee appreciation initiatives, team-building activities, and company events.
• Partner with winery leadership on complex employee matters and significant personnel decisions.

Office Administration

• Oversee general office administration and maintain efficient organizational systems.
• Coordinate with vendors, insurance providers, and outside service professionals.
• Assist with business insurance renewals and related documentation.
• Maintain company records, files, and important administrative deadlines.
• Support management with special projects and day-to-day operational needs.
• Identify opportunities to improve administrative processes and office efficiency.

Wholesale & Logistics Support

• Serve as a backup to the Wholesale & Logistics Manager during absences or periods of increased workload.
• Process wholesale orders and coordinate shipments with distributors, freight carriers, and internal teams.
• Ensure accurate order entry, invoicing, and shipping documentation.
• Assist with resolving order processing and shipment-related issues as needed.

Qualifications

Required

• Previous experience in bookkeeping, accounting, or financial administration.
• Proficiency with QuickBooks Desktop is essential.
• Experience with accounts payable, accounts receivable, and financial recordkeeping.
• Experience with payroll processing and payroll administration.
• Previous experience with employee relations, human resources, benefits administration, or office management.
• Familiarity with New York State sales tax and other regulatory reporting.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently, manage competing priorities, and meet deadlines.
• High level of integrity, discretion, and professionalism when handling confidential financial and employee information.
• Proficiency with Microsoft Office, particularly Excel.

Preferred

• Experience working with multiple business entities.
• Experience in a small or family-owned business.
• Winery or agricultural industry experience.
• Familiarity with federal alcohol excise tax reporting and winery compliance requirements.
• Experience with wholesale order processing, shipping coordination, or logistics administration.

Compensation & Benefits

We offer a competitive compensation package and a supportive work environment, including:

• Competitive Pay: $24–$28 per hour, depending on experience.
• Comprehensive Health Insurance: Multiple employer-sponsored plans, including a fully employer-paid option and HSA-eligible plans with employer contributions.
• Paid Vacation: Two weeks of paid vacation during the first year, with additional vacation based on years of service.
• Paid Holidays: Eight designated paid holidays annually.
• Paid Sick Leave: In accordance with company policy and New York State law.
• Retirement Plan: 401(k) with an employer safe harbor matching contribution of up to 4%, subject to plan eligibility.
• Additional Benefits: Dental, vision, life insurance, disability coverage, and other available benefits, subject to plan terms.
• Work-Life Balance: Consistent Monday–Friday schedule with some flexibility in start and end times.
• Work Environment: A collaborative team and the opportunity to make a meaningful contribution to a fourth-generation, family-owned winery.

Pay: $49,920.00 - $58,240.00 per year

Benefits

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person