Accountant Sr II - Sponsored Programs

Milwaukee Succeeds; Wauwatosa, Northern (WI, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Healthcare coverage

403B retirement

Vacation and paid holidays

Tuition reimbursement

Parental leave

EFAP

Pet insurance

On-campus fitness facility

Job summary

The Medical College of Wisconsin seeks a grant and contracts financial analyst to provide financial, accounting and administrative support for federal, state and non-profit awards. You will assist with post-award administration, compliance, invoicing, budget reviews and complex sponsor reporting.

Responsibilities include external financial reporting, cost transfers, journal entries, and coordinating with the Grants and Contracts office to ensure timely, accurate entry of award information in the

Qualifications

• Bachelor's degree in Accounting or related field required.
• 6 years of experience in grant/contract accounting preferred.

Responsibilities

• Prepare external financial reports for sponsors on a timely, accurate basis.
• Manage grant activities including budget reviews and cost transfers.
• Create invoices and monitor receivables for sponsored projects.
• Reconcile payroll suspense and prepare quarterly federal calculations.
• Close out grants/contracts and support annual audits.
• Support testing of sponsored programs IT requests and process improvements.

Skills

Grant accounting

Communication

Project management

Customer focus

Education

Bachelor's degree in Accounting

Job description

To be responsible for providing financial, accounting and administrative support regarding grant and contract policies and procedures, compliance, regulatory issues, and post-award administration. Grants and contracts are funds awarded by federal, state and non-profit entities to support the research mission of MCW and the specific research work performed by faculty and staff employees.

Summary

To be responsible for providing financial, accounting and administrative support regarding grant and contract policies and procedures, compliance, regulatory issues, and post-award administration. Grants and contracts are funds awarded by federal, state and non-profit entities to support the research mission of MCW and the specific research work performed by faculty and staff employees.

Primary Responsibilities

• Prepare all required external financial reports according to agency guidelines on a timely and accurate basis for supervisor review and approval, including both monthly invoicing to sponsoring agencies and financial status reports as required. This includes:
  • Review actual expenditures to ensure adherence to agency regulations.
  • Work with department administrators to ensure accuracy of expenditures to ensure adherence to agency regulations, including direct communication with external agencies when necessary.
  • Prepare journal entries and execute cost transfers as requested, and as needed on project accounts.
• Manage grant activities, which includes:
  • Provide departmental assistance as required, particularly in the area of external agency regulations.
  • Review budget reallocation requests, ensuring requests are within agency guidelines.
  • Review and resolve budget and cash deficits on sponsored and other extramural accounts.
  • Prepare journal entries and execute cost transfers as requested, and as needed to reconcile project accounts.
• Monitor grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
• Create invoices on a monthly basis for submission to external sponsoring agencies. Activities include:
  • Review expenses to certify invoiced expenditures.
  • Monitor open receivables and perform collection inquiries on delinquent payments.
• Perform federal pass-through and other account setup functions for sponsored grants and contracts using e-Bridge. Activities include:
  • Work with various departments in reviewing and establishing accounts. Work with MCW Grants and Contracts office to ensure that documentation is kept up to date and accurate.
  • Resolve problems by working with the Grants and Contracts office. Independently and accurately ensure that all award and project information is entered into the Oracle grants management system timely and accurately.
• Reconcile payroll suspense transactions and work with departments and Payroll to resolve.
• Prepare the quarterly federal interest calculation and related journal entries.
• Create complex federal contract invoices for submission to external sponsoring agencies. Activities include:
  • Review expenses to certify invoiced expenditures.
  • Monitor open receivables and make collection calls on delinquent payments.
  • Carefully analyze agreements and work with department administrators to identify contractual reporting requirements.
• Perform close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance, including review and resolution of budget and cash deficits on project accounts.
• Perform activities related to the semi-annual time and effort reporting process in accordance with OMB 2 CFR Part 200.
• Perform assigned duties related to the month-end and year-end financial statement closing and audit.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
• Assist in the testing of sponsored programs information technology service requests.
• In addition to daily grant financial, accounting and administrative functions, this position will be responsible for various projects assigned to enhance department processes and procedures.

Knowledge - Skills - Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Minimum Required Education: Bachelor's degree in Accounting

Minimum Required Experience: 6 years

#LI-AV1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

EEO/AA – Minorities/Females/Vets/Disability

The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation.