Accountant Sr II - Sponsored Programs

mcw; Wauwatosa (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, Vision, and Dental insurance

Flexible Spending options

403B Retirement Package

Competitive vacation and paid holidays

Tuition Reimbursement

Parental Leave

Employee & Family Assistance Program

Pet Insurance

On campus fitness facility

Discounted rates on select items

Job summary

MCW is seeking an experienced Grants Accountant to support financial, accounting and administrative functions for sponsored programs.

You will prepare reports, invoices, and journal entries, monitor expenditures and assist with audits, ensuring compliance with OMB Uniform Guidance and agency regulations.

Candidates should have a Bachelor's in Accounting and at least 6 years of relevant grants experience; strong communication and analytical skills are essential.

Qualifications

• Bachelor's degree in Accounting required.
• Minimum 6 years of relevant accounting experience.
• Experience with grants and contracts reporting and auditing.

Responsibilities

• Prepare external financial reports and monthly sponsor invoicing.
• Monitor grant expenditures and re-budget as needed.
• Close out grants and prepare for audits per federal guidelines.
• Prepare journal entries and cost transfers for projects.

Skills

Accounting

Grants management

Budgeting

Regulatory compliance

Communication

Education

Bachelor's degree in Accounting

Tools

Oracle Grants Management

e-Bridge

Excel

Job description

Summary

To be responsible for providing financial, accounting and administrative support regarding grant and contract policies and procedures, compliance, regulatory issues, and post-award administration. Grants and contracts are funds awarded by federal, state and non-profit entities to support the research mission of MCW and the specific research work performed by faculty and staff employees.

Primary Responsibilities

• Prepare all required external financial reports according to agency guidelines on a timely and accurate basis for supervisor review and approval, including both monthly invoicing to sponsoring agencies and financial status reports as required. This includes: Review actual expenditures to ensure adherence to agency regulations.
• Work with department administrators to ensure accuracy of expenditures to ensure adherence to agency regulations, including direct communication with external agencies when necessary.
• Prepare journal entries and execute cost transfers as requested, and as needed on project accounts.
• Manage grant activities, which includes: Provide departmental assistance as required, particularly in the area of external agency regulations.
• Review budget reallocation requests, ensuring requests are within agency guidelines.
• Review and resolve budget and cash deficits on sponsored and other extramural accounts.
• Prepare journal entries and execute cost transfers as requested, and as needed to reconcile project accounts.
• Monitor grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.
• Create invoices on a monthly basis for submission to external sponsoring agencies. Activities include: Review expenses to certify invoiced expenditures.
• Monitor open receivables and perform collection inquiries on delinquent payments.
• Perform federal pass-through and other account setup functions for sponsored grants and contracts using e-Bridge. Activities include: Work with various departments in reviewing and establishing accounts. Work with MCW Grants and Contracts office to ensure that documentation is kept up to date and accurate.
• Resolve problems by working with the Grants and Contracts office. Independently and accurately ensure that all award and project information is entered into the Oracle grants management system timely and accurately.
• Reconcile payroll suspense transactions and work with departments and Payroll to resolve.
• Prepare the quarterly federal interest calculation and related journal entries.
• Create complex federal contract invoices for submission to external sponsoring agencies. Activities include: Review expenses to certify invoiced expenditures.
• Monitor open receivables and make collection calls on delinquent payments.
• Carefully analyze agreements and work with department administrators to identify contractual reporting requirements.
• Perform close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance, including review and resolution of budget and cash deficits on project accounts.
• Perform activities related to the semi-annual time and effort reporting process in accordance with OMB 2 CFR Part 200.
• Perform assigned duties related to the month-end and year-end financial statement closing and audit.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.
• Assist in the testing of sponsored programs information technology service requests.
• In addition to daily grant financial, accounting and administrative functions, this position will be responsible for various projects assigned to enhance department processes and procedures.

Knowledge - Skills - Abilities

Knowledge of technical, business, consultation, project management, and cultural awareness. Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Minimum Required Education: Bachelor's degree in Accounting Minimum Required Experience: 6 years

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell