Accountant IV

New Mexico State University; Las Cruces (NM); On-site; USD 65,000 - 90,000; Full time

Job summary

New Mexico State University in Las Cruces is seeking two Accountant IV positions within the Arts and Sciences College. The roles involve financial administration, personnel processing, training, and project accounting in a full-time capacity.

Standard work schedule is M-F, 8-5. Staff are exempt, and this posting is contingent upon funding, open to regular department employees only.

Qualifications

• Required Education and Experience: Associate's Degree + 7 years of relevant experience or a Bachelor's degree + 5 years of relevant experience.
• Preferred Qualifications: experience reviewing and approving financial transactions for allowability, funding, account coding, documentation, and compliance.
• Demonstrated ability to exercise independent judgment when resolving financial or personnel transaction issues.

Responsibilities

• 40% Financial Administration, Compliance, and Fiscal Oversight: review, evaluate, and approve financial transactions for accuracy and compliance.
• 20% Accounting for Personnel Transaction Processing: review, prepare, and submit hiring and personnel documentation.
• 20% Training, Leadership, and Business Operations Support: develop training and mentor staff on procedures and policies.
• 20% Project Management Accounting: support special college projects, coordinate across departments, ensure timeliness and compliance.

Skills

Financial analysis

Budgeting

Policy compliance

Staff training

Education

Associate's Degree + 7 years experience

Bachelor's degree + 5 years experience

Job description

• 504151
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Oct 23 2026 - 23:55 MDT

Position Details

• Position Title: Accountant IV
• College/Division: Arts and Sciences College
• Department: 330000-ARTS AND SCIENCES COLLEGE
• Location: Las Cruces
• Target Hourly/Salary Rate: Commensurate with qualifications.
• Appointment Full-time Equivalency: 1.0
• FLSA Status: Exempt
• Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
• Contingent Upon Funding: Contingent upon funding
• Standard Work Schedule: Standard (M-F, 8-5)
• Internal or External Search: Department Posting -open to regular employees within the department only (promotion/transfer opportunity)

The College of Arts & Sciences Business and Research Center is seeking to fill two Accountant IV positions.

Job Duties and Responsibilities

• 40% Financial Administration, Compliance, and Fiscal Oversight
  • Review, evaluate, and approve financial transactions and supporting documentation to ensure accuracy, completeness, appropriate funding availability, and compliance with university policies, state regulations, sponsor requirements, and established business procedures.
  • Serve as a financial reviewer for college transactions by analyzing financial documents, expense transactions, and other financial records to ensure expenditures are allowable, properly documented, budgeted, aligned with institutional priorities and funding restrictions, and free from errors, discrepancies, compliance concerns, and potential financial risks.
  • Process and oversee all expense and budget transfers for the college, ensuring timely, accurate, and properly documented financial adjustments.
  • Monitor account balances and funding sources to verify sufficient funds are available prior to transaction approval and commitment of resources.
  • Research, investigate, and resolve financial discrepancies by collaborating with departments, faculty, staff, and College Fiscal Management Directors.
  • Reconcile financial records and review account activity to identify inconsistencies, correct errors, and promote compliance with accounting standards as well as sponsor and university requirements.
  • Prepare financial analyses, reports, and recommendations to support sound fiscal decision-making and resource management.
  • Manage college systems access and security requests, ensuring appropriate approvals, segregation of duties, timely processing, and compliance with university security requirements.
• 20% Accounting for Personnel Transaction Processing
  • Review, prepare, and submit hiring and personnel documentation for faculty, staff, graduate assistants, student employees, and temporary personnel.
  • Review and approve personnel actions to ensure accuracy, funding availability, and compliance with university policies and employment regulations.
  • Verify position funding, salary distributions, account coding, and budget availability associated with personnel actions.
  • Monitor personnel transactions to ensure processing deadlines are met and employment records remain accurate and compliant.
  • Provide guidance to departments regarding hiring procedures, funding requirements, personnel policies, and business processes.
• 20% Training, Leadership, and Business Operations Support
  • Develop, coordinate, and implement training initiatives that enhance financial compliance, operational efficiency, and administrative consistency across the college.
  • Train and mentor college staff, department administrators, and new employees on financial procedures, university systems, personnel processes, and accounting best practices.
  • Create and maintain training materials, process documentation, and reference resources to support continuous learning and operational effectiveness.
  • Serve as a subject matter expert and resource for financial and administrative procedures, providing guidance on complex transactions and policy interpretation.
  • Promote consistent application of business procedures and internal controls across departments.
  • Support operational continuity by assisting with workload management, cross-training efforts, and business process improvements.
• 20% Project Management Accounting
  • Supports special projects for the college, coordinating activities across departments to ensure the successful completion of project objectives while ensuring accuracy, timeliness, and compliance with established guidelines.
  • Analyze project requirements, identify resource needs, monitor progress, and provide status updates to leadership and stakeholders.
  • Participate in process improvement efforts designed to strengthen financial controls, improve operational efficiency, and enhance customer service.
  • Research and compile data to prepare reports for operational planning, policy implementation, and in support of decision-making.
  • Perform other related duties and responsibilities as assigned in support of the college's mission and strategic objectives.

Qualifications

• Required Education and Experience: Associate's Degree + 7 years of relevant experience or a Bachelor's degree + 5 years of relevant experience.
• Preferred Qualifications:
  • Experience reviewing and approving financial transactions for allowability, funding, account coding, documentation, and compliance.
  • Experience managing budgets and personnel funding in a higher education or similarly complex organization.
  • Knowledge of university, state, and sponsored funding requirements as they apply to expenditures and personnel actions.
  • Experience analyzing financial data and preparing reports and recommendations for leadership.
  • Demonstrated ability to identify gaps in accounting processes and implement improvements that strengthen internal controls and efficiency.
  • Experience training staff, interpreting fiscal policies, and developing clear procedures or guidance for departments.
  • Demonstrated ability to exercise independent judgment when resolving complex financial or personnel transaction issues.

Working Conditions and Physical Effort

• Environment: Work is normally performed in a typical interior/office work environment.
• Physical Effort: No or very limited physical effort required.
• Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
• Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives - and the lives of the people they love - through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus is located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College was founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus was established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated "on the hill" above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political