ACCOUNTANT III

State of Florida; Tallahassee (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid vacation and holidays

Comprehensive health and life insur./A

Dental, Vision, Disability, Hospitaliz

Tuition-free college courses

FRS retirement plans

DROP program

Deferred Compensation

No reemployment restriction after退休

Job summary

The Florida Department of Corrections seeks an Accounts Payable Clerk to manage receipt, distribution, and processing of invoices and warrants in the AP Mail Distribution and Invoice Preparation Section. This non-telework role reports to the FDC office and serves multiple Tallahassee-area locations, ensuring timely payments and accurate recordkeeping.

Responsibilities include logging invoices, preparing payments, and coordinating with internal and external stakeholders.

Qualifications

• High school diploma or equivalent is required. Official transcripts may be requested.
• Experience handling invoices, payment processing, or accounts payable is preferred.
• Familiarity with mail distribution, vendor statements, and invoice routing is helpful.

Responsibilities

• Manage receipt, distribution, and processing of invoices and warrants.
• Log invoices into the tracking system and work AP mail daily.
• Prepare invoices for timely payment of state liabilities and ensure proper routing.
• Interact with internal and external stakeholders to maintain compliance with payment processes.

Skills

Invoicing

Accounts payable

Mailroom operations

Communication

Education

High school diploma

Tools

Ariba on Demand

FLAIR

BARS

Axiom Pro

FACTS

Information Warehouse

FLAIR RDS

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

This Open Competitive advertisement is for a Career Service position located at Southwood Headquarters in the Office of Finance and Accounting.

The purpose of this position is to manage the receipt, distribution, and processing of invoices and warrants within the Accounts Payable Mail Distribution and Invoice Preparation Section, ensuring timely payments, accurate recordkeeping, and effective communication with internal and external stakeholders.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES

• Works in the Accounts Payable Mail Distribution and Invoice Preparation Section (HUB). This includes receipt of invoices through various methods, distribution of the invoices, receipt and distribution of state warrants, receipt, research, and distribution of vendor statements. Be familiar with programs used by Accounts Payable including but not limited to Ariba on Demand (AOD), FLAIR, BARS, Axiom Pro, FACTS, Information Warehouse and FLAIR RDS.
• Works assigned invoices from the AP Invoices Mailbox daily and logs into the Invoice Tracking System.
• Prepares invoices for timely payment of the Department’s legal liabilities.
• Operates in State accounting systems of moderate complexity.
• Interacts with other organizational areas and vendors to ensure invoices are routed timely to remain in compliance with the vendor/employee payment processes.
• Aids outside vendors and internal divisions relating to accounting records and financial information as needed.
• Conducts detailed research using various accounting, procurement, and payment programs.
• Mail distribution. Ensures invoices are properly distributed to appropriate accounting staff, warrants are processed and mailed, files are maintained, and the bureau main phone line is answered and routed appropriately.
• Effective communication with internal and external customers.
• Works within a team in a group environment while maintaining the ability to work independently.
• Works with section lead for duplicate warrant requests and warrant cancellation requests as needed.
• Performs other related duties as required, including special projects.

BENEFITS

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• A high school diploma or its equivalent

PREFFERED

• Familiarity with mailroom operations, sorting, and distribution processes (preferred)
• Experience handling invoices, payment processing, or accounts payable (preferred)

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32304

The State of Florida is an EEO employer.