Accountant II - Payroll Supervisor

State of Colorado; Denver (CO); Híbrido; USD 70.000 - 95.000; Jornada completa

Descripción de la vacante

The State of Colorado is seeking a Payroll Supervisor to oversee payroll and timekeeping for a large statewide operation. You will ensure accurate payments, tax withholdings, and third-party disbursements while maintaining compliance with GAAP and agency policies.

You will supervise three staffers, provide guidance, reviews, and training, and act as a back-up to the Payroll Manager as needed. Experience in public sector payroll is highly valued.

Formación

• Six (6) years of relevant experience in accounting, finance, payroll.
• Certification as a CPA is preferred and may count toward experience.
• Strong attention to detail and communication skills.

Responsabilidades

• Oversee payroll and timekeeping for multiple programs, ensuring timely and accurate payments and deductions.
• Review reconciliations, approvals, and batch processing; manage exceptions and audits.
• Supervise payroll staff, train and assign duties, monitor performance and compliance.

Conocimientos

Payroll

Timekeeping

Accounting

Educación

CPA license

Herramientas

CORE system

Descripción del empleo

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week

Fort Logan/1575 Sherman

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

Description of Job

Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week

Please note: These working arrangements are subject to change.

Central Accounting provides fiscal management, accounting, and financial reporting for the Department of Human Services.

This Work Unit Serves To

• Assure proper accounting for department-wide capital construction projects, fixed asset and lease control, capital construction budget execution and oversight, accounts payable processes, Medicaid monitoring, facility maintenance fund and utility payment control. Provide customer service, training, and mentoring to division personnel associated with accounting transactions and business processes;
• Assist division personnel in the development of sound internal controls and/or accounting management;
• Maintain the integrity of financial data in the State of Colorado’s Operations Resource Engine (CORE);
• Support and complete the fiscal year-end closing;
• Provide timely and accurate reports and related information to all external constituencies;
• Recommend and assist in the development and implementation of new policy/business processes; and
• Ensure that financial reporting and business operations are processed in accordance with established CDHS policies and procedures, statutes, rules, regulations, GAAP, and applicable governmental accounting principles.

About This Unit

The Payroll and Timekeeping Unit at CDHS is responsible for processing accurate and timely payroll for over 5,500 employees across the state of Colorado. CDHS operates 12 distinct programs, including executive offices, 2 mental health institutes, 3 regional centers, the Division of Youth Services, the Behavioral Health Administration, and 4 veterans’ homes. We support multiple pay cycles—monthly, biweekly, and 7k schedules—each with its own complexities and requirements.

About This Position

The Payroll Supervisor exists to (a) supervise all payroll and timekeeping functions performed by the assigned subordinate Payroll/Timekeeping staff, (b) ensure accurate and timely payroll and timekeeping functions are performed effectively, efficiently timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions; proper payments are made to third parties; accurate reporting for management, W-2s, and other reporting purposes, (c) review and approve and reconciliations applicable to assigned processing oversight duties(d) advise and train subordinates on duties as assigned to ensure correct pay issuance and avoid creating audit deficiencies,(e) ensure critical procedures are performed to maintain the operation of the automated timekeeping and payroll systems for the agencies as assigned, (f) function as back up for the Payroll Manager overseeing this position in their absence.

This position is fully accountable for the work product of three full time Accounting Technician III positions and assigns tasks, monitors progress and work flow, verifies, schedules work, and establishes work standards. The duties of this position are of a fully operational accountant. Decisions made by this position are at the process level. The complexity of duties involve the nature of, and need for, analysis and judgement to be patterned. The purpose of regular work contacts outside of the supervisory chain are often for the purpose of finding information or solving problems where the issues or results are not already known.

Summary Of Duties

Review and Analysis:

Provides feedback on needed process changes within payroll/timekeeping, based on attendance at meetings requiring the payroll/timekeeping unit’s input, view point, participation, or concerning topics that may impact payroll/timekeeping functions and staff. Designs and implements appropriate plans of action for assigned subordinates and agencies

Acts as the review and approval level for issuing of all manual checks (CHOPS) created by the payroll staff including reviewing for accuracy of calculations and appropriateness of generating the CHOP. Evaluates all overpayments and approves. Determines if collection letters are necessary. Oversees all collection correspondence to employees for uncollectible accounts prior to being sent to Central Collections. Reviews and approves manual pay items (batched) as well as cancelled issued pay. Reviews, analyzes, and certifies each payroll reconciliation prior to warrant release.

Supervision

Supervises payroll/timekeeping staff which could include interviewing, training, planning work schedules, leave approval and performance evaluations for assigned payroll staff. Provides payroll and timekeeping guidance for subordinates and supplies input for job performance evaluation. Approves written communications generated by the payroll/timekeeping staff for accuracy and compliance with templates. Monitors staff proficiency in the processing of payroll and timekeeping duties in order to assess the need for intervention or growth. Provides guidance to all subordinates regarding policies and procedures.

Minimum Qualifications

• Six (6) years of relevant experience in an occupation related to the work assigned to this position, specifically accounting, finance, payroll

Education And Experience

• A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to six (6) years
• Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement

Preferred Qualifications

• Great attention to detail
• Understanding of details and system interactions
• Excellent communications skills