Accountant II, Accounts Payable Manager

Aims Community College; Greeley (CO); On-site; USD 70,000 - 76,000; Full time

Benefits offered by this job

Medical & dental coverage

Vision insurance

Annual leave & sick days

Holidays & personal days

Summer 4-day work week

Long-term disability & life insurance

Tuition waiver

Tuition for dependents

PERA retirement programs

Gym access (PERC)

Free parking on campuses

Job summary

Aims Community College actively supports its Mission, Vision, and Values with a culture of innovation and care. This position manages all Accounts Payable activities within Financial Services, performs advanced accounting with limited supervision, and ensures accurate, timely processing of invoices, expenditures, and disbursements.

The role ensures GAAP, GASB, and IRS compliance, supervises AP staff, and supports audits and month‑end closings.

Qualifications

• Bachelor’s degree in Accounting or related field and four years of related experience.
• One year of supervisory/leadership experience is required.
• Advanced knowledge of GAAP, GASB, and FASB.
• Strong knowledge of college/university, federal, and state policies and procedures.
• Excellent analytical, problem-solving, and time-management skills.
• Experience with accounting, financial reporting, audits, and compliance.

Responsibilities

• Manage all Accounts Payable activities within Financial Services.
• Ensure accurate, timely processing of invoices, expenditures, and disbursements.
• Develop and uphold AP procedures, policies, and internal controls.
• Monitor performance metrics and identify process improvements.
• Supervise AP Technicians and coordinate with internal departments and vendors.
• Support audits, month-end close, reconciliations, and reporting.

Skills

Accounts payable

Leadership

Analytical skills

Problem solving

Communication

Microsoft Excel

Microsoft Word

ERP systems

Education

Bachelor’s degree in Accounting or related field

Tools

Microsoft Excel

Microsoft Word

ERP systems

Workday

Job description

Minimum Hiring Annual Salary: $70,397.00
Maximum Hiring Annual Salary: $76,029.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus: 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience. A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered. The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year. Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Benefits

• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4-day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits)
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Benefits are effective immediately

Job Description

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position. This position manages all aspects of the Accounts Payable function within Financial Services, performs advanced accounting and financial functions with limited supervision, and ensures accurate, timely, and efficient processing of invoices, expenditures, and disbursements. This position ensures that financial activities and the use of funds comply with applicable laws, regulations, accounting standards, and requirements established by governing agencies, including GAAP, GASB, FASB, IRS, and other applicable regulatory authorities. Additionally, this role manages and supervises the Accounts Payable staff, conducts research and evaluation of complex financial data, analyzes accounting and operational issues, identifies potential risks or discrepancies, and recommends suitable alternative solutions. The position will also provide guidance and support to ensure effective financial controls, accurate reporting, compliance, and efficient operations within Accounts Payable.

Accounts Payable Operations & Procedures

20% Review, update, and maintain proper documentation for Aims Community College, as well as for local, state, and federal policies and procedures. Establish and uphold Accounts Payable (AP) procedures, policies, and internal controls.

Process Improvement

20% Monitor Accounts Payable performance metrics and create reports to identify trends, issues, and opportunities for improvement. Identify opportunities to automate manual processes and enhance the use of accounting systems and technology. Evaluate and optimize AP workflows, including invoice processing, approvals, payment processing, and vendor management. Regularly review, update, or rewrite Accounts Payable policies and procedures as needed. Identify and implement process improvements to enhance efficiency, accuracy, and timeliness in Accounts Payable.

Supervision & Operations Management

20% Supervise, support, train, and evaluate the Accounts Payable Technicians in accordance with the College’s established policies and procedures. Communicate regularly with internal departments and external vendors to analyze and resolve urgent issues.

Financial Audit & Reporting

20% Review, analyze, and reconcile all assigned Accounts Payable accounts. Provide management reports and other information upon request. Participate in the annual audit process for assigned funds; review, analyze, and address any audit comments related to Accounts Payable. Support external audits by providing necessary documentation and responding to inquiries. Assist with month‑end and year‑end close activities, including AP reconciliations and accruals.

Reconciliation & Processing

15% Prepare bank account reconciliations for payroll and manage 1099 preparations. Complete monthly sales tax returns. Coordinate the Colorado Payback (Unclaimed Property) program. Serve as the primary check printer and ACH releaser on a regular weekly basis. Verify and process travel and mileage reimbursements. Differentiate between Independent Contractors and Employees. Initiate stop payments on checks. Initiate journal vouchers for monthly travel and procurement card expenses.

Other Duties as Assigned

5%

Minimum Qualifications

• Bachelor’s degree in Accounting or related field plus four (4) years of progressively responsible experience in accounts payable or accounting, including experience with account reconciliation, financial reporting, audit support, and accounting-related compliance requirements, or an equivalent combination of education and/or work experience.
• Of the required four (4) years, one (1) year must be supervisory and/or demonstrated leadership experience.
• Advanced knowledge of accounting theory, principles, and practices, including GAAP, GASB, and FASB.
• Strong knowledge of college/university, federal, and state policies, regulations, and procedures applicable to accounting and accounts payable operations.
• Strong analytical, problem‑solving, and decision‑making skills, with the ability to research issues, evaluate alternatives, and determine appropriate solutions.
• Strong attention to detail and accuracy, with the ability to maintain confidentiality and demonstrate accountability for assigned responsibilities.
• Demonstrated leadership and interpersonal skills, including the ability to train, support, evaluate, and provide constructive feedback to staff.
• Effective organizational and time‑management skills, with the ability to prioritize multiple tasks and meet recurring and competing deadlines.
• Effective written and verbal communication skills, with the ability to communicate professionally with employees, management, vendors, and other stakeholders.
• Proficiency with Microsoft Excel and Word, and experience using accounting, financial, and enterprise resource planning (ERP) systems.
• Ability to adapt to changing priorities, work independently and under pressure, manage multiple tasks, and identify and implement process improvements.

Preferred Qualifications

• Four (4) years of progressive accounts payable or accounting experience, with demonstrated AP leadership experience.
• Experience with automated/integrated accounting systems (i.e. Workday).
• Previous experience working in a higher education, government, and/or non-profit environment.
• Knowledge and experience with governmental or fund accounting and GASB reporting requirements.
• Experience supporting financial audits, including preparing audit documentation and responding to auditor requests.
• Advanced Microsoft Excel skills, including data analysis, pivot tables, and lookup functions.
• Experience developing, documenting, and implementing accounting policies, procedures, and process improvements.
• Experience with multi-site sales tax recording.

Required Documents

• Cover Letter
• Resume

Colorado Job Application Fairness Act

Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

Equal Opportunity Statement

Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired. Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay. Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position. Aims is a locally governed and funded debt‑free progressive community college based in Greeley, Colorado with three satellite campuses in Fort Lupton, Loveland and Windsor. Aims serves 8,000 students per year, preparing them for success with 200+ degree and certificate programs. Aims staff, faculty and administration work as a team to ensure excellent service and educational standards. Our student body reflects the growing diversity of our community: 55% of our students identify as white, 36% Hispanic, 2% Asian, 2% African‑American, and 2% multiracial. Aims is committed to serving all of our students, including populations that are traditionally underserved in higher education. We welcome applicants who share a commitment to inclusive excellence.