Accountant I

Institute on Aging; San Francisco (CA); On-site; USD 79,000 - 83,000; Full time

Job summary

Institute on Aging seeks an Accountant I to maintain accurate financial records and support month-end close processes in a fast-paced, mission-driven environment.

Responsibilities include posting journal entries, reconciling balance sheets, processing Home Care invoices, and vendor invoices in NetSuite and AvidXchange. Strong Excel skills and customer service orientation are essential.

Qualifications

• Bachelor’s degree in Accounting or a related field is required.
• Minimum of 2 years of experience in accounts receivable/payable or general accounting.
• Proficiency in Microsoft Office Suite, with strong Excel skills.
• Customer service-oriented with the ability to communicate diplomatically and professionally.
• Experience with NetSuite, AvidXchange, Expensify, WellSky and StoriiCare is preferred.

Responsibilities

• Maintain accurate, organized, and auditable financial records in compliance with company policies and standard accounting practices.
• Prepare and post journal entries to support timely month-end close.
• Support the month-end and year-end close processes by preparing schedules, reports, and documentation as needed.
• Perform monthly reconciliations of assigned balance sheet accounts, including assets and liabilities, in accordance with closing deadlines.
• Accurately and promptly process Home Care invoices in WellSky & StoriiCare.
• Communicate effectively with clients and internal departments to resolve billing discrepancies and respond to billing inquiries in a timely and professional manner.
• Maintain the monthly AR aging report and proactively manage outstanding balances.
• Maintain accurate and complete client files, ensuring accurate billing and timely payment.
• Review company credit card statements and receipts to verify accuracy and completeness.
• Accurately and promptly process vendor invoices in NetSuite and AvidXchange, ensuring appropriate coding and necessary approvals.
• Match invoices to purchase orders and receiving documentation to verify accuracy and completeness.
• Assist with annual audits by providing necessary support and responding to audit requests.
• Support accounting system upgrades or transitions, with a focus on AR/AP process improvements and efficiency.
• Participate in special projects and perform other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Customer service

Attention to detail

Teamwork

Education

Bachelor’s degree in Accounting

Tools

NetSuite

AvidXchange

Expensify

WellSky

StoriiCare

Job description

IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Rather than focusing on archaic outdated design, we strive to consistently question the “status-quo” and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life.

With over 23 programs, we offer multiple ways to aid seniors maintain their health, well-being, independence and participation in the community, fulfilling our mission.

The Accountant I maintains accurate, organized, and auditable financial records in compliance with company policies and standard accounting practices.

Responsibilities

• Maintain accurate, organized, and auditable financial records in compliance with company policies and standard accounting practices.
• Prepare and post journal entries to support timely month-end close.
• Support the month-end and year-end close processes by preparing schedules, reports, and documentation as needed.
• Perform monthly reconcilations of assigned balance sheet accounts, including assets and liabilities, in accordance with closing deadlines.
• Accurately and promptly process Home Care invoices in WellSky & StoriiCare.
• Communicate effectively with clients and internal departments to resolve billing discrepancies and respond to billing inquiries in a timely and professional manner.
• Maintain the monthly AR aging report and proactively manage outstanding balances.
• Maintain accurate and complete client files, ensuring accurate billing and timely payment.
• Review company credit card statements and receipts to verify accuracy and completeness.
• Accurately and promptly process vendor invoices in NetSuite and AvidXchange, ensuring appropriate coding and necessary approvals.
• Match invoices to purchase orders and receiving documentation to verify accuracy and completeness.
• Assist with annual audits by providing necessary support and responding to audit requests.
• Support accounting system upgrades or transitions, with a focus on AR/AP process improvements and efficiency.
• Participate in special projects and perform other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting or a related field is required.
• Minimum of 2 years of experience in accounts receivable/payable or general accounting.
• Proficiency in Microsoft Office Suite, with strong Excel skills.
• Customer service-oriented with the ability to communicate diplomatically and professionally.
• Experience with NetSuite, AvidXchange, Expensify, WellSky and StoriiCare is preferred.

Soft Skills And Competencies

• Strong organizational and time management skills with the ability to prioritize and meet multiple deadlines.
• Comfortable working in a fast-paced and dynamic environment.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently and as part of a team.
• Demonstrated sound judgment and discretion in decision-making.
• High attention to detail and accuracy.
• Reliable, professional, and results-driven.
• Adaptable and collaborative with a positive attitude.

Compensation

• Range: $79,000- $83,000/annual

This amount is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factor

This range does not include any additional equity, benefits, or other non-monetary compensation which may be included.

IOA reserves the right to adjust work hours or duties when appropriate.

Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status or any other protected category under federal, state and local law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.